Aug 18, 2025 City Council

[ I. MEETING CALLED TO ORDER]

[00:00:07]

GOOD EVENING AND WELCOME TO THE AUGUST 18TH MEETING OF THE EASTPOINTE CITY COUNCIL. MADAM CITY CLERK, ROLL CALL, PLEASE. COUNCIL MEMBER, SHROPSHIRE COUNCIL MEMBER. COUNCIL MEMBER.

ATKINS PRESENT. COUNCIL MEMBER. ZIEGLER. PRESENT. COUNCIL MEMBER. CUMMINGS. COUNCIL MEMBER. MITCHELL PRESENT. COUNCIL MEMBER. BUTLER HERE. COUNCIL MEMBER MARTIN ROGERS.

MAYOR. HOLIDAY. QUORUM. TONIGHT. TONIGHT WE'LL STAND FOR A MOMENT OF SILENCE, FOLLOWED BY THE PLEDGE TO THE FLAG.

[VI. ADOPTION OF THE COUNCIL AGENDA]

THE CLERK HAS. IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR?

[VII. APPROVAL OF CITY COUNCIL MINUTES]

RIGHT. TRYING TO FIGURE OUT WHAT ACTION ITEM WAS TAKEN. SO IT WAS THE PARTNERSHIP WITH THE CITY OF SOUTH FULTON. OKAY. THAT WE DID ON AUGUST 11TH, I DON'T THINK. MADAM CITY CLERK I. YEAH, THIS IS ANOTHER SHEET RIGHT HERE. OH. SO I CAN'T REMEMBER. THERE'S SOMETHING ELSE. THERE WAS ACTION TAKEN BY. COUNCIL MEMBER ACTION AND THEN COUNCIL. I MEANT COUNCILMEMBER ACTIVE. YES.

COUNCIL MEMBER. LIBERTY. COUNCILMEMBER. SO, YES. THANK YOU. I BELIEVE THAT THE ACTION THAT WAS TAKEN WAS TO APPROVE THE CITY MANAGER TO MAKE DECISIONS ON WEDNESDAY, WIND DOWN NOT NOT TO EXCEED 25,000 WITHIN REASON. THAT'S CORRECT. IT'S NUMBER 27 ON THE MINUTES.

YES. YEAH. BUT THEN LIKE ALL THE OTHER ITEMS THERE, DON'T HAVE THE DISCUSSION PIECES THAT JUST SAYS THAT IT WAS MOVED. YEAH, IT ACTUALLY WAS THE AUTHORITY TO APPROVE INVOICES OVER 25,000

[00:05:04]

MOTION CARRIES. NEXT UP IS ARE THE MINUTES FROM THE AUGUST 4TH REGULAR MEETING OF CITY COUNCIL.

MADAM. MADAM. MAYOR. NO, MA'AM, I'M NOT MADAM MAYOR. SHROPSHIRE. MADAM MAYOR, I MAKE A MOTION THAT WE APPROVE THE REGULAR COUNCIL MEETING MINUTES FROM AUGUST THE 4TH. SO MOVED. IS THERE A SECOND? SECOND? IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? MOTION CARRIES. NEXT UP IS APPROVAL OF THE MINUTES FROM THE AUGUST 14TH SPECIAL CALL MEETING OF THE EASTPOINTE CITY COUNCIL. IS THERE A MOTION? SO MOVED. SECOND, IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? MOTION CARRIES. WE HAVE NO PUBLIC HEARINGS TONIGHT. IS THERE A DESIRE TO AMEND THE AGENDA? THAT ITEM. WE DID DISCUSS THAT AT THE WORK SESSION, BUT IT DID SLIP THROUGH THE CRACKS. SO IT WAS SUPPOSED TO BE ON THE AGENDA. IS THERE A MOTION? WE DISCUSSED THAT. AND PUTTING IT ON THE BUTLER. YES, MA'AM. I MAKE THE MOTION THAT WE OPEN UP THE AGENDA TO BE AMENDED. YOU CAN JUST MAKE A MOTION TO AMEND THE AGENDA TO ADD THE. DISCUSSION ON THE FORENSIC AUDIT AS THE FIRST AGENDA ITEM. SO MOVED THERE A SECOND SECOND. IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED. MOTION CARRIES. SO THAT WILL BE RIGHT BEFORE ITEM NUMBER WHICH IS REFLECTED AS 26. MADAM CITY CLERK, IF YOU CAN UPDATE THE AGENDA. WHAT NUMBER WAS IT'S GOING TO BE BEFORE 26.

[IX. PUBLIC COMMENTS:]

[00:10:08]

MAYOR, CITY COUNCIL. GOOD EVENING. SHARON LOVETT 2830, THE LOW DRIVE. AND I'M SPEAKING ON THE SAME THING. I RECEIVED A ROBO CALL ON SATURDAY, AUGUST THE 9TH AT 10:03 A.M, AND IT WAS FROM KAREN'S SOLOMON AND IT HAD CHARMAINE MITCHELL'S VOICE. POINT OF ORDER, PERSONAL PRIVILEGE. DID I SAY SOMETHING WRONG? YOU DID. SO WE'VE ALREADY. COUNCIL MEMBER.

MITCHELL, I READ THE POINT OF ORDER RULE. WE'RE NOT SUPPOSED TO. HOLD ON. HOLD ON A MINUTE.

OKAY, SO WHEN THE POINT OF ORDER IS CALLED, I HAVE TO STOP. AND THEN I HAVE TO ASK FOR THE RULE.

AND THE RULE NUMBER. THE COUNCIL MEMBER PROVIDES THAT THERE'S NO DISCUSSION. AND THEN I MAKE A DECISION AS IT RELATES TO THAT. SO, COUNCIL MEMBER BUTLER, WHAT IS THE RULE AND RULE NUMBER? IT WASN'T ME I MEANT I'M SORRY. COUNCIL MEMBER MITCHELL WHAT IS THE RULE NUMBER LOCALLY? I CAN SAY A LOT OF PEOPLE SOMETIMES. SO YOU. BUTLER. MITCHELL. RULE. MITCHELL. MITCHELL I'M SORRY.

SURE. RULE AND RULE NUMBER. HOLD ON A MINUTE. MADAM CITY CLERK, CAN YOU GO DOWN AND PULL UP THE RULE? YOU CAN ONLY ADDRESS THE CHAIR. YOU CAN ONLY ADDRESS THE CHAIR. COUNCIL MEMBER. MITCHELL.

MADAM CITY CLERK, PLEASE PULL UP THE POINT OF ORDER RULE SO THAT I CAN READ IT SO THAT PEOPLE CAN BE CLEAR THAT I AM NOT MAKING THINGS UP. I CAN READ IT ALSO, IF YOU LIKE. I'M THE PRESIDING OFFICER. I WANT IT ON THE SCREEN SO THAT EVERYBODY CAN SEE IT. AS I'M READING IT. I CAN PULL IT UP AND READ IT AS WELL. IN FACT, ON MY COMPUTER ISSUE. CAN I SAVE YOU SOME TIME? IT'S NOT. NO. COUNCIL MEMBER MITCHELL. THERE'S NO DISCUSSION. THERE'S NOTHING. OKAY, YOU CALL FOR A POINT OF ORDER, OKAY? AND WE'RE GOING TO THE RULE. SO FOR EVERYBODY OUT HERE, IF YOU WANT TO GET TO OUR RULES, YOU GO TO EAST POINT CITY COM I MEAN GO TO THE GOOGLE AND DO EAST POINT MUNICODE. THAT'S NOT IT. POINT OF ORDER RULE. IT'S FURTHER. SO I'M STARTING WITH THE POINT OF ORDER RULE OKAY. SORRY. YOU CAN JUST GO BACK UP TO THE TABLE OF CONTENTS AND IT'LL SHOW YOU WHICH RULE IT IS. JUST SCROLL UP. MADAM CITY CLERK, PLEASE CLICK BACK. GO UP. 2-2. I'M SORRY. GO DOWN 2-2002. THERE'S A TABLE OF CONTENTS. AT THE BEGINNING. I FORGET THE RULE NUMBER. POINT OF ORDER IS RULE NUMBER 13. SO GO TO RULE NUMBER 1328. JUST SCROLL DOWN. JUST SCROLL DOWN 28. RIGHT. POINT OF ORDER. POINT OF ORDER WILL TAKE PRECEDENT OVER ALL OTHER BUSINESS. THE CHAIR MUST RECOGNIZE THE COUNCIL MEMBER. COLIN A POINT OF ORDER. ONCE

[00:15:02]

COUNCIL MEMBER MITCHELL. WHAT IS THE RULE NUMBER IN THE RULE, SIR? I CAN TELL SHE CAN'T WAIT TO GET THIS OFF, RIGHT? COUNCIL MEMBER MITCHELL SO SECTION SECTION 2-2-002 ROUTE 28.

SPEAKER. COUNCIL MEMBER MITCHELL. THAT'S ALL YOU CAN SAY. I JUST IT'S ON THE SCREEN.

THAT'S WHY I PUT IT HERE FOR OKAY, SO THEY SAY SPEAKER MAY ONLY ADDRESS THE PRESIDING OFFICER. COUNCIL MEMBER MITCHELL RULE AND RULE NUMBER GO TO RULE 28. PLEASE GO AHEAD. PUBLIC COMMENT. THE SPEAKER THE PUBLIC MAY SPEAK DURING THE PUBLIC COMMENT SECTION OF THE AGENDA.

SPEAKERS MUST COMPLETE A COMMENT FORM PRIOR TO THE START OF THE MEETING. SUBJECT MAY INCLUDE ANY SUBJECT OF CHOICE. THERE WILL BE A THREE MINUTE TIME LIMIT FOR EACH SPEAKER. SPEAKER THAT HAVE SIGNED UP TO SPEAK MAY GIVE ALL OR PART OF THEIR TIME, UP TO THREE MINUTES TO ANOTHER SPEAKER, FOR A TOTAL OF SIX MINUTES OF SPEAKING TIME. SPEAKERS MAY ADDRESS THE COUNCIL ONLY ONCE DURING THIS TIME OF AGENDA, SPEAKERS MUST IDENTIFY THEMSELVES AND THEIR ADDRESS PRIOR TO SPEAKING. QUESTIONS FROM THE SPEAKERS MAY NOT BE ADDRESSED DURING THE PUBLIC SPEAKING SECTION OF THE AGENDA. EASTPOINTE RESIDENTS WILL HAVE PRIORITY OVER OTHER SPEAKERS.

THERE WILL BE A TOTAL OF NOT MORE THAN 60 MINUTES FOR THE PUBLIC SPEAKING SECTION OF THE AGENDA. SPEAKERS MAY ONLY ADDRESS THE PRESIDING OFFICER. SPEAKER SHALL OBSERVE ALL RULES OF DECORUM. NO DEBATE, DISRESPECT OR OBSCENITY SHALL BE TOLERATED. THE PRESIDING OFFICER SHALL RULE ANY SUCH INDIVIDUAL OUT OF ORDER THAT FAILS TO COMPLY WITH THE FOREGOING. THE SPEAKER WAS IN THE VERY ONSET OF THE COMMENTS. THE SPEAKER MENTIONED A COUNCIL MEMBER'S NAME WHEN IT SAYS THE SPEAKER MAY ONLY ADDRESS THE PRESIDING OFFICER. I DON'T KNOW THAT. THAT MEANS THAT IT SAYS ANY SUBJECT OF CHOICE. SO ANY SUBJECT OF CHOICE MEANS PEOPLE HAVE FREEDOM OF SPEECH AND THEY CAN DISCUSS SUBJECTS OF CHOICE. THE COMMENTS WERE BEING MADE AND SHE WAS SPEAKING AT THE TIME. AND SO AT THIS POINT, I DON'T FIND LIKE THE FIND THAT THERE'S A VIOLATION OF RULE 28. GO BACK UP TO RULE 13, PLEASE, I SAID SOMETHING. CHAIR WILL RECOGNIZE AND THEN RULE. AS TO THE POINT OF ORDER, I JUST RULED THE COUNCIL MEMBER CALLING FOR A POINT OF ORDER MAY APPEAL THE RULING OF THE CHAIR. THE CHAIR WILL THEN CALL FOR A VOTE TO HOLD THE DECISION SHALL RULE IN CHALLENGE THE RULING OF THE CHAIR. SO I'M GOING TO CONSIDER THAT OR A APPEALING THE RULING OF THE CHAIR. I WILL THEN CALL FOR A VOTE ON UPHOLDING DECISION OF THE CHAIR. ALL THOSE IN FAVOR? THE RULING OF THE CHAIR WAS THAT THERE WAS NO VIOLATION OF THE PUBLIC COMMENT RULE, BECAUSE IT SAYS THEY CAN DISCUSS ANY SUBJECT OF CHOICE, AND THAT THE COMMENTS BEING DIRECTED TO THE PRESIDING OFFICER SHE WAS SPEAKING AND DIDN'T POINT TO OR CALL OUT ANY COUNCIL MEMBER OTHER THAN STATING IN A SUBJECT OF CHOICE. SO ALL THOSE IN FAVOR, ALL THOSE OPPOSED, NO ROLL CALL. COUNCIL MEMBER, SHROPSHIRE COUNCIL MEMBER FREELY. COUNCIL MEMBER. ATKINS, YOU HAVE TO APPOINT. YOU HAVE TO. I'M SORRY. I COULDN'T HEAR YOU. CAPTAIN ATKINS IS CALLING FOR A ROLL CALL VOTE AND SHE CAN'T HEAR IF OTHER PEOPLE ARE TALKING. CAN YOU PLEASE START OVER? YES. COUNCIL UPHOLD THE. THIS. THIS MOTION IS TO UPHOLD THE DECISION OF THE CHAIR. COUNCIL MEMBER. I MAY GO AHEAD, MADAM CITY CLERK, IF YOU CAN START OVER AND EVERYBODY MAKE SURE YOU SPEAK IN YOUR MIND. YEAH. COUNCIL MEMBER, SHROPSHIRE COUNCIL MEMBER. LEE. AYE. COUNCILMEMBER ATKINS. AYE. COUNCIL MEMBER. ZIEGLER. NO.

COUNCIL MEMBER. CUMMINGS. NO. COUNCIL MEMBER. MITCHELL. NO. COUNCIL MEMBER. BUTLER. AYE.

COUNCIL MEMBER. MARTIN. ROGERS. AYE. THE MOTION PASSED. SO THE DECISION HAS BEEN UPHELD. DID YOU STOP THE CLOCK WHILE SHE WAS SPEAKING? HOW MANY MINUTES? 15 SECONDS HAVE PASSED BY. SO SHE'S AT TWO MINUTES AND 45 SECONDS. ALL RIGHT, MISS, CONTINUE WITH YOUR PUBLIC COMMENT. SORRY.

OKAY. WITH THE ROBO-CALLS IN REFERENCE TO THE AUDIT REPORT, WHICH WE UNDERSTOOD. AND I WAS AT THE LAST MEETING AND IT STATED WHERE THERE WASN'T ANY ACCOUNTABILITY OR TRANSPARENCY AND PROFANITY WAS USED. BUT I KNOW THEY HAVE. I NOW I DON'T KNOW WHO IT WAS, BUT THEY ALSO TALKED ABOUT SOMEBODY ELSE GOING ON A TRIP ON TAXPAYERS MONEY. BUT IN THE BUDGET ROBOCALL, I

[00:20:02]

YOU HAVE TO COMPROMISE AND COME TOGETHER. AND LAST BUT NOT LEAST, EVERY TIME I COME UP HERE, I TALK ABOUT CODE ENFORCEMENT. THEY ARE NOT DOING THEIR JOB, AND IF SOMEBODY NEED ME TO RIDE WITH THEM, I'LL BE MORE THAN HAPPY TO RIDE WITH THEM. THANK YOU. UP NEXT WE HAVE DOCTOR COLBERT LOVETT. GOOD AFTERNOON, HONORABLE MAYOR AND COUNCIL. I HAVE THREE QUICK ITEMS I'D LIKE TO TOUCH ON WITH YOU THIS EVENING IN THIS THREE MINUTES. NUMBER ONE, I WANT TO THANK YOU, EACH OF YOU AND COLLECTIVELY, THE COUNCIL FOR PAVING BEN HILL ROAD AND PUTTING SIDEWALKS IN. AND SOMEONE I HEARD SAY THE OTHER DAY, WELL, YOU KNOW, THE LOCAL OPTION SALES TAX, I GUESS THE SPLASH OF THE SPLASH OR WHATEVER YOU CALL IT, PAID FOR THE PAVING. YEAH. BUT THE CITY STILL HAD TO COOPERATE WITH THE COUNCIL, HAD TO COOPERATE WITH THE COUNTY TO GET IT DONE. I REMEMBER GOING TO SOME MEETINGS THAT WERE HELD LOCALLY A FEW YEARS BACK, AND OUR CITY ENGINEERING DEPARTMENT, I PRESUME, AND CONTRACTING DEPARTMENT, HAD TO LET THE CONTRACTS TO MAKE SURE IT GOT DONE. SO KUDOS TO ALL OF YOU AND TO OUR PROFESSIONAL STAFF FOR GETTING IT DONE. GLAD TO SEE THAT. IT SHOWS THAT WE CAN ACCOMPLISH GOOD THINGS WHEN WE WORK TOGETHER. NUMBER TWO, AS MANY OF YOU KNOW, I SERVED AS A VOLUNTEER ON THE LOCAL FOOD ECOSYSTEM COMMISSION, AND I FEEL IT'S MY DUTY AS A VOLUNTEER ON THAT BOARD TO INFORM YOU OFFICIALLY THAT WE HAVE NOT MET OF LATE. AND SO. THE LOCAL FOOD SYSTEM COMMISSION AS OF NOW IS NOT MEETING DUE TO A LACK OF A QUORUM IN THE LAST FOR THE LAST SEVERAL MONTHS. IT'S A GOOD PROGRAM. IT'S A GREAT PROGRAM, AND I HOPE THAT THE CITY WILL FIND IT WITHIN ITS MEANS TO JUMP START IT AND GET IT GOING AGAIN, BECAUSE A LOT OF GOOD CAN BE ACCOMPLISHED FOR THE CITIZENS. I THINK WE WERE SUCCESSFUL IN GETTING SOME USEFUL, SOME GOOD THINGS DONE BEFORE THE FUNDING RAN OUT. AND SO I HOPE YOU WILL WILL GIVE SOME ATTENTION TO GETTING THAT GOING AGAIN. LAST BUT NOT LEAST, I WANT TO TALK ABOUT IN A MINUTE THAT I HAVE LEFT PERSONAL AND COMMUNITY STANDARDS OF CONDUCT. IT'S INCUMBENT UPON EACH OF US, AS SPEAKERS BEFORE ME, HAVE POINTED OUT, TO ABIDE BY THAT CIVILITY COMMITMENT THAT THAT YOU HAVE HERE. BUT I THINK IT'S MORE THAN JUST A MATTER OF WHEN WE'RE IN MEETINGS. I THINK IT CARRIES OVER TO OUR PRIVATE LIVES AS WELL, PARTICULARLY AS WE INTERACT WITH OTHER CITIZENS, HOW WE HOW WE EXPRESS COMMUNITY, HOW WE LIVE WITH EACH OTHER. COMMUNITY, THE DISCOURSE THAT WE FIND ACCEPTABLE AND UNACCEPTABLE. AND LIKE THE SPEAKERS BEFORE ME, I RECEIVED INFORMATION THIS PAST WEEK THAT WAS VERY TROUBLING TO ME WHEN I LEARNED THAT SOME THINGS WERE BEING SAID, THAT THAT SHOULD NOT BE SAID BY ANYONE, TO ANYONE, AND CERTAINLY NOT ABOUT WOMEN WHO ARE OUR MOTHERS, OUR SISTERS, OUR DAUGHTERS, AND OUR WIVES. WE SHOULD NOT DISRESPECT THEM. THAT'S JUST TOTALLY UNACCEPTABLE. AND SO I REJECT THAT AND I FEEL IT. I SHOULD PUBLICLY SAY THAT TO YOU. THANK YOU. NEXT WE HAVE MISS DOLORES KENNIEBREW. I WANT TO SAY HELLO TO EVERYBODY. AND THIS IS MY

[00:25:13]

WE DON'T KNOW WHO RAISED THE QUESTION OR IN WHAT SPIRIT IT WAS RAISED, BUT WE DO KNOW THAT IT PROMPTED THE AUDITORS TO WONDER. AND HERE I'M QUOTING FROM THEIR EMAIL, IF THE INTENT SLASH OBJECTIVE OF THE MEETING MONDAY IS TO CRITICIZE PLANT MORAN PUBLICLY FOR OUR WORK. IT WAS TO STAY FOCUSED ON THEIR AUDITS RECOMMENDATIONS, NOT TO GET EMBROILED IN INTERNAL

[00:30:02]

AND WHEN THE QUESTION WAS RAISED WHETHER THE AUDIT SHOULD BE PUBLISHED ON THE CITY'S WEBSITE, THIS COUNCIL MEMBER WAS INVITED TO OFFER HER OPINION THAT IT SHOULD NOT BE. I TAKE NO STAND ON THE QUESTION OF WHETHER THE AUDITOR'S FINDINGS ABOUT THE UTILITY BILL AT THIS COUNCIL MEMBERS RESIDENCE ARE FAIR OR ACCURATE. THERE MAY WELL BE EXTENUATING CIRCUMSTANCES.

HOWEVER, THE QUESTION OF WHETHER COUNCIL VIOLATED ITS OWN RULES WHEN IT DISCUSSED THE AUDIT'S PUBLICATION, WHILE THE COUNCIL MEMBER NAMED IN THE AUDIT WAS PRESENT. SEEMS UNDEBATABLE COUNCIL MESSED UP. SO AS WE MOVE FORWARD, I RESPECTFULLY ASK OUR MAYOR AND COUNCIL TO CONSIDER THREE THINGS. FIRST, IN ALL FUTURE DISCUSSIONS OF THE FORENSIC AUDIT, PLEASE DO NOT PROCEED UNTIL THE COUNCIL MEMBER NAMED IN THE AUDIT HAS BEEN GIVEN THE OPPORTUNITY TO GRACIOUSLY LEAVE THE MEETING. SECOND, PLEASE CONTACT THE AUDITORS AND MAKE SURE THEY KNOW THAT IF THEY COME TO EAST POINT AND MAKE A PUBLIC PRESENTATION OF THEIR FINDINGS, NO ONE NAMED IN THE AUDIT WILL PARTICIPATE IN THE QUESTIONING OR DISCUSSION. AND FINALLY, IF AT ANY POINT, PERHAPS THROUGH INADVERTENCE OR SIMPLY AS A RESULT OF ONE THING LEADING TO ANOTHER, COUNCIL FINDS ITSELF STARTING TO DISCUSS THE FORENSIC AUDIT. WHILE THE COUNCIL MEMBER NAMED IN THE AUDIT IS PRESENT. SOMEONE PLEASE EITHER MAYOR OR COUNCIL MEMBER. CALL A POINT OF ORDER AND CITE RULE M M, WHICH READS THE PROFESSIONAL AND PERSONAL CONDUCT OF COUNCIL MEMBERS MUST BE ABOVE REPROACH AND AVOID EVEN THE APPEARANCE OF IMPROPRIETY. TWO WEEKS AGO, SEVERAL OF US ACKNOWLEDGED THAT THE FOUR YEAR OLD TALE OF CARELESSNESS RECOUNTED IN THE AUDITOR'S REPORT HAD GONE ON TOO LONG. SINCE THEN, COUNCIL'S OWN CARELESSNESS HAS THREATENED TO OPEN UP A NEW CHAPTER. PLEASE STOP. NEXT WE HAVE MISS DEBORAH HARGROVE.

GOOD EVENING, MAYOR AND COUNCIL. MY NAME IS DEBORAH HARGROVE, AND I AM HERE ON BEHALF OF EASTPOINTE COUNCIL FOR CONCERNED CITIZENS FOR CIVIC AND CULTURAL AFFAIRS. WE EXPLORE WHAT IS LACKING OR IS NEEDED TO ENGAGE RESIDENTS, CIVICALLY OR CULTURALLY, TO CREATE A BETTER SENSE OF COMMUNITY IN THE CITY OF EASTPOINTE. OUR FIRST INITIATIVE WAS COLLABORATING WITH THE CITY TO CREATE A SPACE FOR COLLECTIVE KNOWLEDGE AND RESOURCES FOR SENIORS. UNDER THE LINK ON THE CITY'S WEBSITE. SENIOR RESOURCES. I AM SO, SO VERY GRATEFUL FOR THAT, AND I AM ALSO EXCITED TO KNOW AND SUPPORT COUNCIL MEMBER MARTIN ROGERS EFFORTS TO CREATE A COMMISSION ON AGING THAT WILL FURTHER ASSIST, ENGAGE AND SUPPORT SENIOR RESIDENTS WITH SPECIFIC NEEDS. I HAVE MET SENIORS FROM ATLANTA THAT BELONG TO LOCAL, LOCALLY SUPPORTED GROUPS THAT ARE THRIVING WITH LINE DANCING, BUS TRIPS, EXERCISING AND MONTHLY GATHERINGS. THESE

[00:35:06]

[X. COMMENTS FROM COUNCIL]

[00:40:02]

COUNCILMEMBER MARTIN. I WAS GOING TO ALLOW SOMEONE ELSE. YES. THANK YOU. I WOULD LIKE TO SAY THAT I WOULD LIKE TO THANK THE RESIDENTS THAT CAME OUT TONIGHT AND EXPRESSED THEIR OPINIONS. NORMALLY IN JULY, I DO HAVE A BIRTHDAY CELEBRATION CENTERED AROUND CLEANING UP AN AREA OF WARD D, BUT UNFORTUNATELY, THIS JULY I WAS OUT OF TOWN ON FAMILY BUSINESS.

BUT A COUPLE OF PEOPLE HAVE REACHED OUT FROM THE COMMUNITY AND WOULD LIKE TO PARTICIPATE IN A BIRTHDAY EFFORT IN WARD D, SO JUST LOOK FOR THAT INFORMATION COMING SOON. AND ALSO THE WARD D GATHERING FOR SEPTEMBER. THE WILL TAKE PLACE AT THE END OF SEPTEMBER. THANK YOU SO MUCH.

COUNCIL MEMBER MITCHELL. ALL RIGHT. THANK YOU. SO FIRSTLY I WOULD LIKE TO CONGRATULATE COUNCILMAN BUTLER ON YOUR SON'S AND SUCCESSFUL OPERATION. I REALLY HATE TO BRING THIS IN ON SUCH GREAT NEWS. HOWEVER, YOU KNOW, WE DID HAVE A COUPLE OF PEOPLE DID COME OUT TODAY TO COMMENT ON AND ARTIFICIAL. I CALL. NOW, I KNOW MOST OF YOU GUYS ARE NOT NEW TO EASTPOINTE.

I'M LOOKING AT THE MAJORITY OF PEOPLE FACES. YOU'RE LOOKING LIKE LEGACY RESIDENTS, AND THERE IS NO QUESTION. WHERE ARE THESE ROBOCALLS? HAVE WE CAN SAY THIS WE KNOW WHO PUTS OUT ROBOCALLS.

WE KNOW WHO HAVE ACCESS TO THESE LISTS. NO ONE CAN SAY THAT I HAVE PUT OUT SUCH A THING. I WILL EVEN SAY THIS. IT WOULD NOT MAKE SENSE FOR ME TO USE SUCH VULGAR LANGUAGE OR THINGS OF THAT SEARCH. I'M TALKING, YOU KNOW, SPECIFICALLY TO THOSE WHO MAY HAVE BELIEVED THIS ROBOCALL.

I GIVE IT TO HIM. TECHNOLOGY IS ADVANCING. I'M NOT SURE HOW MANY HAVE WATCHED OUR LAST WORK SESSION MEETING. I HAVE CONTACTED OUR POLICE. I HAVE CONTACTED THE FCC. THEY'RE DOING AN OPEN INVESTIGATION. AND TRUST ME, IT'S NOT WHOM YOU THINK IT MAY BE COMING FROM. THERE'S ONLY SO MANY PEOPLE WHO CAN BENEFIT FROM THESE SORTS OF TACTICS. AND I'M NOT RUNNING FOR OFFICE THIS YEAR. SO TAKE THAT HOW YOU WANT. HOWEVER, I FIRMLY STAND BEHIND ME SAYING I HAD ABSOLUTELY NOTHING TO DO WITH THESE CALLS. I GO TOUCH THE DENOUNCE THESE TYPE OF THINGS. IT WOULD MAKE NO SENSE FOR ME TO PAY MY MONEY, SPEND MY TIME TO DO ALL THIS AND GET UP HERE AND SAY I DIDN'T DO IT. SO I WANT EVERYBODY TO JUST Y'ALL TAKE A STEP BACK. YOU KNOW, THERE'S A LOT OF STUFF GOING ON IN THE NEWS RIGHT NOW. A LOT OF THINGS THAT MAYBE WANT TO BE DEFLECTED FROM, OR MAYBE THINGS COMING OUT IN THE NEWS THAT MAY WANT TO BE DEFLECTED FROM IT'S CAMPAIGN SEASON, Y'ALL. THIS IS NOTHING NEW. OH YEAH. GO AHEAD. COUNCIL MEMBER TURNER'S. THANK YOU, MADAM MAYOR. AND THANK YOU FOR EVERYONE THAT CAME OUT ON THIS. COME OUT TO THE MEETING THIS EVENING. AND FOR THOSE THAT ARE WATCHING AS WELL. VIA SOCIAL MEDIA OUTLETS. AGAIN, JOSH, YOU AND I, WE'VE BEEN TALKING ON A DAILY BASIS ABOUT YOUR SON, SO I'M GLAD THAT HE DID HAVE A SUCCESSFUL OPERATION. AND AGAIN, LIKE I SAID, THANK YOU EVERYONE FOR COMING OUT. WE DO KNOW WE HEAR YOUR VOICES, WE UNDERSTAND YOUR CONCERNS. AND WE ARE WE ARE DEFINITELY WORKING ON SOME SOLUTIONS TO SOME OF THOSE THINGS, TO THOSE THINGS THAT HAVE COME OUT. SO JUST GIVE US AN OPPORTUNITY TO WORK THROUGH IT. BUT DO KNOW THAT EVERYTHING IS. WE ARE DEFINITELY GOING TO

[00:45:01]

COUNCIL MEMBER SHROPSHIRE. THANK YOU. OH I'M SORRY. COUNCIL MEMBER. ATKINSON. SORRY. OKAY, I'LL BE VERY QUICK. OKAY. I JUST WANTED TO THANK EVERYONE FOR COMING OUT THIS EVENING AND FOR ALL OF YOUR COMMENTS. AND JUST ALSO WOULD LIKE TO JUST SHARE WITH YOU, MR. BREWSTER, ABOUT THE BUS STOP AND THE CROSSWALK ON STAUNTON. SOME SENIORS AT HILLCREST DID SHARE THAT WITH ME. I'VE SHARED THAT WITH THE CITY MANAGER, AND I BELIEVE THAT PUBLIC WORKS IS ADDRESSING THAT.

AND SO I'LL MAKE SURE THAT YOU GUYS GET AN UPDATE ON THAT. I KNOW THAT THAT SITUATION IS SORT OF DIRE, BECAUSE THE CROSSWALKS ARE ALL THE WAY AT ONE END OF STAUNTON OR THE OTHER, EITHER AT 166 OR CONNALLY. AND THE SENIORS ARE ALWAYS TRYING TO TRAVERSE THAT BUSY PORTION OF STAUNTON ROAD, AND IT GETS VERY DANGEROUS. SO I KNOW THAT THE CITY MANAGER IS AWARE OF THAT, AND I BELIEVE THAT THERE'LL BE AN UPDATE FOR THE SENIORS ON THAT. ALRIGHT. THAT'S ALL.

COUNCIL MEMBERS. THANK YOU. AND I WAS GOING TO BRING UP THE SAME THING. AND I KNOW THEY'VE TALKED ABOUT THAT FOR QUITE SOME TIME, ESPECIALLY THAT BUS STOP. I THINK IT DON'T HAVE A COVER. ON IT. AND I KNOW THEY BROUGHT THAT UP SEVERAL TIMES THAT THEY WANTED A COVER BECAUSE THEY HAVE TO STAND ON THE OPPOSITE ON THE OTHER SIDE, IF THEY'RE GOING TOWARDS, LET'S SAY CAMPBELLTON ROAD, IT DON'T HAVE A COVER. SO THAT'S ONE ISSUE. AND THE STREET WAS PAVED LIKE MANY, MANY YEARS AGO, PROBABLY ABOUT 20 YEARS AGO. SO THE STRIPING PROBABLY NEEDS TO BE PUT BACK DOWN ON THE STREET ON. AND IT GOES FROM SIMS TO RIGHT THERE AT THE RED LIGHT. WHETHER STAUNTON CONNECTOR I THINK TURNING TO GET UP ON 166. SO THAT'S SOMETHING THAT THE CITY CAN LOOK INTO FOR STRIPING THE STREET AND MAYBE POSSIBLY GETTING WITH MARTA TO SEE WHAT THEY CAN DO ABOUT PUTTING A COVER OVER THERE ON THE OTHER SIDE WHERE THE CEMETERY IS, WHAT NEEDS TO BE COVERED FOR THE SENIORS WHO DO HAVE TO GET BACK AND FORTH TO CATCH THE BUS. SO THAT IS MY, MY TAKE ON WHAT THE CITY CAN DO TO HELP THOSE SENIORS OVER THERE AND MAYBE EVEN CREATE A SENIOR ZONE BECAUSE IT IS SENIOR HOUSING OVER THERE. SO TO FIGURE OUT HOW WE CAN CREATE A SENIOR ZONE OVER THERE, THE KIND OF MAKE IT MORE SAFE FOR THEM. THANK YOU. COUNCIL MEMBER FREELY. YEAH.

JUST TO PIGGYBACK ON WHAT COUNCIL MEMBER SHROPSHIRE WAS SAYING, I WAS CONTACTED LAST YEAR ABOUT THE BUS SHELTER. I DID REACH OUT TO MARTA TO SEE IF IT WAS POSSIBLE. I BELIEVE IT DID NOT MEET THE CRITERIA THAT THEY SET FOR SHELTERS, BUT I'M HAPPY TO SHARE THE CONTACT INFORMATION THAT I HAVE AND MAYBE WE CAN ASK AGAIN. THANK YOU. ALRIGHT, START MY TWO MINUTES. I COUNCIL. ANY OTHER COUNCIL MEMBERS? I TOO HAD REACHED OUT TO MARTA. ERICA REGARDING THE BUS SHELTER AND ENHANCEMENTS AND IMPROVEMENTS ON HILLCREST. AND SO I WILL FOLLOW UP WITH THEM AS THAT ISSUE IS A MARTA ISSUE. BUT THERE'S ALSO I HEARD THE CROSSING AREAS LIKE THE NEED FOR THAT. SO IF THOSE ARE CITY OF EAST POINT STREETS, THAT WOULD ALSO THAT WOULD BE PUBLIC WORKS. AND SO WE WILL FOLLOW UP WITH MARTA AND THE ASSUMING THE CITY MANAGER, WHO'S HEARD THE COMMENTS TONIGHT AND PROBABLY HAVE HAS BEEN TALKING WITH COUNCILMEMBER ATKINS ABOUT IT AS WELL, AND THE OTHER COUNCIL MEMBERS TO SHARE WITH US ANY UPDATES ON WHAT PUBLIC WORKS WILL BE DOING REGARDING OUR PUBLIC STREETS. AND THEN FOLLOWING UP WITH MARTA

[00:50:01]

ALMOST EVERY WEEK WE 60 TO 70% OF OUR WATER SEWER STORMWATER INFRASTRUCTURE IS 60 TO 70 YEARS OLD. WE INHERITED A STORMWATER FUND THAT WAS NOT PROPERLY FUNDED, AND WE ALSO HAD OVER $326 MILLION IN WATER AND SEWER. STORMWATER INFRASTRUCTURE NEEDS THAT. THERE'S NO WAY WE CAN RAISE THE FEES FOR THAT. AND SO WE AFTER FIVE YEARS OF LOBBYING AT THE STATE LEVEL, WE WERE ABLE TO GET BIPARTISAN SUPPORT TO IMPLEMENT THE MUNICIPAL OPTION SALES TAX. ALRIGHT. NEXT WE'RE AT PRESENTATION AND ANNOUNCEMENTS, AND I'M GOING TO ASK THE CITY CLERK TO OPEN THIS UP WITH READING. YOU CAN PULL IT UP AS WELL. THE QUALIFYING NOTICE FOR THE MUNICIPAL UPCOMING MUNICIPAL ELECTION. THE NOTICE IS ON OUR WEBSITE. IT'S ON THE DEPARTMENT. SO THERE YOU GO. THERE YOU GO. THAT'S A QUICKER ONE. YEAH, YEAH, IT'S THE LITTLE MAYORAL BUTTON.

ALRIGHT, OKAY. NOTICE OF EASTPOINTE ELECTION QUALIFYING DATES AND FEES. NOTICE IS HEREBY GIVEN THAT A GENERAL ELECTION WILL BE HELD IN THE CITY OF EAST POINT, GEORGIA ON TUESDAY, NOVEMBER 4TH, 2025 FOR THE PURPOSE OF ELECTING A MAYOR AND FOUR AT LARGE COUNCIL MEMBERS.

ANY PERSON DESIRING TO BE A CANDIDATE SHOULD QUALIFY AT THE CITY OF EASTPOINTE OFFICE OF THE CITY CLERK, LOCATED AT 2757 EAST POINT STREET, EAST POINT, GEORGIA, BEGINNING MONDAY, AUGUST 18TH, 2025 AND ENDING WEDNESDAY, AUGUST 20TH, 2025, BETWEEN THE HOURS OF 8:30 A.M.

AND 4:30 P.M, THE OFFICE WILL BE CLOSED FROM 1 TO 2 P.M. FOR LUNCH. THE QUALIFYING FEE FOR THE POSITION OF MAYOR IS $600 AND $480. FOR COUNCIL AT LARGE. THE FEE IS PAYABLE TO THE CITY OF EAST POINT AND MUST BE RENDERED IN EITHER CASH, CREDIT CARD, MONEY ORDER OR CERTIFIED CHECK. RESIDENTS WISHING TO VOTE IN THE ELECTION MUST BE REGISTERED BY OCTOBER 6TH, 2025.

DO YOU SAY 2021 TO 2025 2025? LIKE THEY MUST BE REGISTERED TO VOTE IN THIS UPCOMING ELECTION BY OCTOBER 6TH, 2025? THANK YOU. YOU'RE WELCOME. OUR FIRST PRESENTATION TONIGHT IS A

[XI.1. Proclamation for Sydney Alexander Jean-Louis]

[00:55:01]

[XI.2. RightSite Professional Services]

[01:02:45]

CHIP WALLS WITH THE COMPANY RIGHT SITE. AND HE'S GOING TO GIVE YOU A PRESENTATION TONIGHT AND ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT THE NEW MEDICAL SERVICE THAT WE'RE BRINGING TO THE COMMUNITY CALLED RIGHT SITE. THANK YOU FOR THE INTRODUCTION. GOOD EVENING.

THANK YOU GUYS FOR HAVING ME. MAYOR, MEMBERS OF THE COUNCIL, MEMBERS OF THE COMMUNITY AS WELL. SO AS YOU SAID, WE'RE GOING TO TALK ABOUT RIGHT SITE. IT'S A COMPANY THAT WE'RE HOPING TO BRING OUR SERVICES INTO YOUR COMMUNITY AND WANTED TO SHARE THAT WITH YOU GUYS TONIGHT, SEE IF WE CAN GET THIS TO WORK. ALRIGHT. SO WHEN 911 CALLS ON EMERGENCY EMS CALLS RIGHT ACROSS THE BOARD NATIONALLY, WE'VE LOOKED AT IT ABOUT 50% OF CALLS THAT ACTUALLY COME THROUGH THE 911 SYSTEM ARE NOT WHAT WE WOULD CONSIDER AN ACTUAL EMERGENCY. IT DOES NOT MEAN THAT THESE INDIVIDUALS DON'T NEED CARE. THESE PATIENTS DON'T NEED INTERVENTION FROM A PHYSICIAN.

IT JUST MEANS THAT SOMETIMES THEY DON'T HAVE TO WRITE AN AMBULANCE TO THE ER FOR THE PROPER CARE. SO WE'RE GOING TO TALK ABOUT OUR BUSINESS MODEL JUST A LITTLE BIT. SO WE COME IN WITH YOU GUYS. IT'S GOING TO BE STRAIGHT FROM THE FIELD IN EAST POINT FIRE. WHAT WE DO IS WE CONNECT YOU DIRECTLY WITH THE EMERGENCY ROOM PHYSICIAN AND A NAVIGATOR. SO THE NAVIGATOR IS NON-CLINICAL. WHAT THEY DO IS WORK THROUGH SOCIAL ISSUES, WHICH ARE THE REASONS THAT SOMEBODY MAY HAVE ACCESSED 911 SYSTEM IN THE FIRST PLACE. THE PHYSICIAN, ACTUALLY THE PHYSICIAN WORKS THROUGH THE MEDICAL ISSUES. SO WHAT WE'RE TALKING ABOUT WITH THE CLINICAL SOLUTIONS THAT WE CAN OFFER IS A RIGHT SITE TELEHEALTH VISIT DIRECTLY FROM YOUR HOME. YOU'RE NOT HAVING TO BE TRANSPORTED TO THE HOSPITAL AT ALL. WE'LL GIVE YOU THE SAME CARE THAT YOU RECEIVE AT THE E.R. IF WE CAN'T ACHIEVE WHAT WE NEED TO THROUGH THAT, WE CAN GET YOU SET UP WITH

[01:05:03]

AVERAGE RELEASE TIME IN THE FIELD IS ABOUT NINE MINUTES. THAT'S SIGNIFICANTLY SHORTER THAN SOMETIMES YOU'RE WAITING ON YOUR TRANSPORT PROVIDER TO BE ABLE TO GET ON SCENE, AND WE'RE ABLE TO PROVIDE THAT CARE WITHOUT THE INDIVIDUAL HAVING TO LEAVE THEIR HOME WHEN IT SAYS ONE UNIT. OUR PRESERVED WHEN WE'RE TALKING ABOUT IS FOR EACH SUCCESSFUL RIGHT SIDE ACTIVATION. IT'S LIKE ADDING A UNIT OUR BACK TO THE SYSTEM. NOW WHAT WE'RE TALKING ABOUT ARE AMBULANCE UNIT HOURS. GRADY IS YOUR SERVICE PROVIDER IN THIS AREA. IF WE CAN PRESERVE THEIR RESOURCES, WE'RE ABLE TO KEEP THEM AVAILABLE FOR THE MORE CRITICAL HIGH ACUITY CALLS. AND WE CAN TAKE CARE OF THE, YOU KNOW, LOWER ACUITY CALLS THAT DON'T NECESSARILY REQUIRE A TRIP TO THE ER. THESE ARE THE SAME NUMBERS JUST IN GEORGIA. I'M NOT GOING TO GO THROUGH THEM ALL, BUT WE'VE DONE THIS OVER 80, 400 TIMES IN GEORGIA ALONE. A LOT OF THOSE HAVE COME OUT OF ATLANTA.

I'M GOING TO RUN YOU GUYS THROUGH THE PROCESS REAL QUICK. SO WHAT WE LIKE TO ASK THE INDIVIDUAL IS, WOULD YOU LIKE TO SEE AN ER DOC RIGHT NOW IT'S STRAIGHTFORWARD TO THE POINT WE'RE ABLE TO BRING THIS E.R. DOCTOR DIRECTLY INTO YOUR HOME. SO WHAT HAPPENS IS NOW ONE ONE CALLS INITIATED, THE EMS CREW ARRIVES ON SCENE. IN THIS CASE, IT WOULD BE AN ENGINE WITH EAST POINT. FIRE TRIAGE IS COMPLETED. PATIENT IS RETURNED TO BE NON-EMERGENT. WE ASK THE QUESTION, WOULD YOU LIKE TO TALK TO AN ER DOC RIGHT NOW? THE PATIENT AGREES. WE GET THEM SET UP WITH THE ER DOC AND THE NAVIGATOR. PATIENT CONSENT IS A BIG PRIORITY. WE WANT TO MAKE SURE EVERYBODY'S ON BOARD WITH THIS. NAVIGATOR IS GOING TO WORK THROUGH THE SITUATION, THE CARE PLAN WITH THE PATIENT. THIS MAY INCLUDE, AS WE SAID EARLIER, A IN-HOME TELEHEALTH VISIT. WE MAY BE SETTING THEM UP WITH URGENT CARE VISIT AND GETTING TRANSPORT. THEIR PRIMARY CARE PHYSICIAN SPECIALIST, WHATEVER THE NEEDS MAY BE. AFTER THAT, WE START A 7 TO 14 DAY CARE EPISODE WHERE WE'RE WORKING THROUGH KNOCKING DOWN ALL THE SOCIAL BARRIERS. WHY THIS PATIENT UTILIZE THE 911 SYSTEM IN THE FIRST PLACE? OUR GOAL IS TO EMPOWER THE PATIENT TO TAKE CONTROL OF THEIR OWN HEALTH CARE, AND WE PROVIDE THEM WITH THE TOOLS TO DO THAT OVER THAT 7 TO 14 DAY CARE EPISODE. THIS IS A EXAMPLE OF A PATIENT THAT WE WERE ABLE TO TAKE CARE OF IN ATLANTA. SO THE PATIENT BEGAN TO FEEL SICK THE NIGHT BEFORE, WOKE UP WITH A SEVERE SORE THROAT.

SHE REPORTED HEAD AND BODY ACHES, AND HER FIVE YEAR OLD SON ALSO HAD DEVELOPED A COUGH. THE PATIENT WAS HOME ALONE WITH HER CHILDREN. SHE DID NOT HAVE TRANSPORTATION. SHE DID HAVE CAR SEATS AVAILABLE FOR HER CHILDREN. SO THE CARE. THIS IS WHAT EMS DID ON SCENE. AFTER INITIAL ASSESSMENT, EMS ACTIVATED RIGHT SIDE AND FOUND NON ER CARE OPTIONS FOR THE PATIENT. EMS ASSISTED THE EXCUSE ME EMS ASSISTED RIGHT SIDE OF YOUR DOC WITH A REAL TIME VIRTUAL EXAM, WHICH INCLUDED POSITIONING THE CAMERA TO VISUALLY INSPECT THE PATIENT'S THROAT. OUR DOC COLLABORATED WITH EMS TO EXAMINE THE PATIENT, INCLUDING THE THROAT EXAM, RECOMMENDED AN IN-PERSON URGENT CARE VISIT, AND SHARED ADVICE ON MANAGING THE CONDITION ONCE THEY RETURNED HOME. OUR NAVIGATOR, WHO'S WORKING THROUGH SOCIAL ISSUES, INITIATED A PATIENT CALL PROVIDING GUIDANCE AND EXPECTATIONS AND GATHERED PATIENT SDOH BARRIERS, WHICH ARE SOCIAL BARRIERS TO WHY THEY'RE ACCESSING 911. THEY FOUND A SCHEDULED IN-NETWORK NEARBY AFFORDABLE URGENT CARE APPOINTMENT FOR THE PATIENT, ARRANGED ROUND TRIP NON AMBULANCE TRANSPORTATION AND OUR CHILDREN TO THE URGENT CARE VISIT. ALSO COMPLETED A 24 HOUR FOLLOW UP URGENT CARE AND ASSISTED THE PATIENT HAVING DOORDASH DELIVERY PRESCRIPTIONS TO THEIR HOME. THAT'S ALL I HAVE. LIKE I SAID, WE CAN BRING THIS INTO YOUR COMMUNITY AT ZERO COST TO THE COMMUNITY AND ZERO COST TO THE PATIENT OUT OF POCKET. ANY QUESTIONS DIRECTLY FOR ME? YEAH. THANK YOU SO MUCH FOR YOUR PRESENTATION. IN THIS LEVEL OF INNOVATION AS IT RELATES TO EMERGENCY RESPONSE COUNCIL MEMBER FREELAND. THANKS FOR YOUR PRESENTATION. SO

[01:10:02]

HAPPY TO ANSWER. SO WE COME IN AT ZERO COST TO THE COMMUNITY. IF THE PATIENT DOES HAVE INSURANCE WE WILL BUILD THEIR INSURANCE. IF THE PATIENT DOES NOT HAVE INSURANCE OR THEY'RE UNDERINSURED, WE ARE NOT SENDING THEM A BILL. WE'RE NOT SENDING OUT BILL, AND WE'RE NOT TRYING TO COLLECT ANY FUNDS FROM THIS INDIVIDUAL. HOW OUR BUSINESS MODEL WORKS IS WE PARTNER WITH HEALTH PLANS. I MAY GO TO HEALTH PLAN AND SAY IN THIS PARTICULAR COMMUNITY, YOU'RE SPENDING X AMOUNT OF DOLLARS ON PATIENTS BEING TRANSPORTED TO THE HOSPITAL AND THEN INCURRING ER FEES AS WELL. WE'RE ABLE TO DO THAT MUCH MORE EFFICIENTLY. AND INSURANCE COMPANIES ARE HIGHLY MOTIVATED TO WORK WITH US FOR THAT. SO THAT'S HOW WE'RE ABLE TO WORK AND OPERATE. WE ALSO HAVE A CHARITABLE FOUNDATION THAT OPERATES IN ALL THE COMMUNITIES WE'RE PARTNERED WITH, AND WE PROVIDE FUNDS FOR UNINSURED THROUGH THAT CHARITABLE FOUNDATION AS WELL.

AND IF THIS, THE PERSON WHO'S REQUESTED THE SERVICES IS, IS IN WHAT THEY SEE, AT LEAST AS AN EMERGENCY OR A CRISIS SITUATION, HOW IS THAT WHOLE ARRANGEMENT SORT OF COMMUNICATED TO THEM? HOW HOW IS CONSENT GIVEN? I MEAN, HOW WE I WOULD NOT WANT PEOPLE TO ABSOLUTELY SERVICES AND THEN FIND OUT THAT THEY DIDN'T FULLY UNDERSTAND. ABSOLUTELY. SO THIS IS ALL ABOUT PATIENT CHOICE. THIS IS AN OPTION. THIS IS NOT SOMETHING THAT YOU HAVE TO DO. SO WHAT WE COME IN AND WE OFFER WOULD YOU LIKE TO TALK TO AN ER DOC. RIGHT NOW THEY SAY YES GO THROUGH THE CONSENT PROCESS. EXPLAIN WHAT WE'RE ABLE TO DO, EXPLAIN THE PROCESS. AND THEY HAVE THE OPPORTUNITY TO SAY NO AT ANY POINT DURING THIS. AND WE GO THROUGH THESE STANDARD PROCESS.

YOU KNOW, WE MAY WAIT ON A GRADY AMBULANCE TO GET ON SCENE AND GO THROUGH THE STANDARD PROCESS. SO THE PATIENT HAS TOTAL CHOICE IN THIS MATTER. AND ONE LAST QUESTION. THE NO COST CONTINUES THROUGHOUT THIS POTENTIAL 14 DAY CARE PERIOD. I'M SORRY. DOES THE NO COST YES YES THIS IS YES.

ABSOLUTELY. IT GOES THROUGH THE ENTIRE CARE. THAT'S RIGHT. AND DURING THE 7 TO 14 DAY PERIOD.

SO WHAT WE FOCUS ON IS THE INITIAL COMPLAINT. WE'RE FIXING THAT, MAKING SURE EVERYBODY IS SQUARED AWAY FROM THAT INITIAL CALL 7 TO 14 DAYS. WE'RE WORKING THROUGH THE SOCIAL ISSUES. WE'RE WORKING THROUGH ANY BARRIERS THAT. PATIENT MAY NEED TO BE ABLE TO FACILITATE HEALTH CARE IN A DIFFERENT WAY NEXT TIME. THANK YOU. YES, SIR. COUNCILMAN MARTIN. YES. AND MY QUESTION IS SORT OF KIND OF RELATED TO COUNCIL MEMBER FRIEDLI, BUT I THINK WITH OUR ROLLOUT WITH THIS, WE NEED TO DO OUR BEST WITH INFORMING PATIENTS IN THE CITY. THAT'S RIGHT. AS A WHOLE, BECAUSE I DO THINK ONE OF THE ISSUES IS IF YOU CALL AND RIGHT SITE COMES OUT RIGHT, IT SHOULD BE PART OF EDUCATING RESIDENTS THAT YOUR INSURANCE MAY OR MAY NOT BE ACCEPTED WITH THIS SERVICE. CORRECT. SO WE THAT IS TRUE IN A SENSE. BUT EVEN IF YOUR INSURANCE IS NOT ACCEPTED, WE WILL COVER THE COST FOR IT. SO IF YOU'RE UNINSURED, YOUR INSURANCE IS NOT ACCEPTING THIS.

WE HAVE FUNDS BUILT IN TO COVER THE COST OF WHATEVER CARE WE'RE PROVIDING. I GUESS UP UNTIL, HOW MUCH WILL YOU BE DOING? THERE'S NOT A THERE'S NOT A LIMIT ON THAT. WE HAVE IT BUILT INTO OUR BUSINESS PLAN TO BE ABLE TO TAKE CARE OF EVERYBODY. AND WE LIKE TO LOOK AT THIS IS EVERYBODY HAS THE ABILITY TO CALL 911. AND WE WANT TO TAKE CARE OF EVERYBODY AS WELL. OKAY. SO IT'S BUILT IN YOUR BUSINESS PLAN FOR SHORTFALL OR FOR SHORTCOMINGS FOR PATIENTS WHO MAY NOT HAVE INSURANCE.

THAT'S CORRECT. HAVE COVERAGE. THAT'S CORRECT. LIKE I SAID, WE ALSO HAVE A CHARITABLE FOUNDATION. WE HAVE FUNDS TO BE ABLE TO TAKE CARE OF EVERY PATIENT, WHETHER THEY HAVE INSURANCE OR NOT. OKAY. THANK YOU. COUNCILMAN. THANK YOU. HERE'S MY QUESTION ONE. SO YOUR SERVICE IS YOU GO OUT IF SOMEONE IS SICK AND THEY CALL 911, SO DO YOU EXAMINE THEM OR DO YOU JUST TAKE THEM TO THE ER. SO HOW IT'LL WORK IS FIRE WOULD RESPOND. THEY WOULD IDENTIFY THIS SPECIFIC PATIENT AS A RIGHT SIDE ELIGIBLE PATIENT BASED ON ACUITY, BASED ON WHETHER SEVERE OR MINOR. IF IT'S A MINOR COMPLAINT, THEY WOULD THEN ASK THE PATIENT, HEY, WOULD YOU LIKE TO TALK TO AN ER DOC RIGHT NOW? IF THEY CONSENT THEN THEY WOULD FACILITATE A VIDEO CALL TO US WITH EXISTING TECHNOLOGY. WE WOULD GO THROUGH THE EXAM WITH THE INDIVIDUALS ON SCENE AFTER WE DETERMINED THIS IS IN FACT SOMETHING WE CAN MANAGE. WE WOULD THEN RELEASE THE ENGINE AND THEN WE WOULD CONTINUE TO PROVIDE CARE. SO BASICALLY YOU WOULD PROVIDE THE CARE IF IT'S

[01:15:01]

WE'RE STILL GOING TO RESPOND TO ALL CALLS. YOU HAVE TO CALL 911 TO, LET'S SAY ACTIVATE THIS. SO WE'RE STILL GOING TO RESPOND TO ALL CALLS, AND WE'RE GOING TO DO A FULL PATIENT ASSESSMENT. IF THERE'S ANY DOUBT WHEN WE DO THAT ASSESSMENT THAT THIS PATIENT COULD BE EMERGENCY OR NOT, WE'RE NOT GOING TO EVEN OFFER THE SERVICE. WE'LL CONTINUE LIKE WE DO NOW AND GRAB GRADY. AMBULANCE WILL COME. SO IT'S JUST AN ADDITIONAL OPTION ONLY AND ONLY IF THEY'RE NON-EMERGENT. THANK YOU. COUNCILMEMBER ATKINS. YES, THANK YOU, CHIEF TATE. AND THANK YOU, MR. WALLACE. MY QUESTION. I JUST WANT TO MAKE SURE THAT I UNDERSTAND HOW THE NO PAYMENT SORT OF SYSTEM WORKS. SO WITHIN THAT 7 TO 14 DAY PERIOD AND YOU'RE FOLLOWING UP WITH THE PATIENT, AND THAT PATIENT HAS HAD TO GO TO A BRICKS AND MORTAR URGENT CARE THAT YOU'VE TRANSPORTED THEM TO. ARE THOSE URGENT CARES WITH WHOM YOU HAVE RELATIONSHIPS, OR ARE THERE ANY URGENT CARE, THE CLOSEST OR ANY OF THOSE THINGS? HOW CAN YOU HOW DO YOU GUARANTEE THAT THAT URGENT CARE IS NOT GOING TO CHARGE? OR HOW DO YOU SETTLE THOSE PAYMENTS? SO IF WE'RE IN A COMMUNITY, WE DON'T HAVE ANY LIMITS TO WHAT, YOU KNOW, URGENT CARE IS WE CAN USE IN THE COMMUNITY. WE TRY TO FIND IF THEY DO HAVE INSURANCE, WE TRY TO HAVE A FIND AN IN-NETWORK OPTION. IF NOT, OR THEY DON'T HAVE INSURANCE, LIKE WE SAID, AND THEY NEED URGENT CARE VISIT, THEN WE'VE GOT FUNDS TO COVER THAT VISIT AS LONG AS THEY'RE, YOU KNOW, UNDER OUR CARE. SO FOR THAT 7 TO 14 DAYS, IF WE NEED TO GET THE PATIENT OUT TO URGENT CARE VISIT, THEN WE'RE GOING TO COVER THAT COST. OKAY. AND I'M IMAGINING THAT THAT WORKS IN YOUR MODEL BECAUSE WE'RE NOT TALKING ABOUT EMERGENCY SERVICES. THAT'S CORRECT. OKAY. THE OTHER QUESTION I THINK THAT ANSWERED THAT THE ANSWER. OKAY. VERY GOOD. YEAH. THANK YOU, THANK YOU. COUNCILMEMBER BUTLER.

THANK YOU, MADAM MAYOR. THANK YOU FOR YOUR PRESENTATION, CHIEF TATE. AND THANK YOU, MY FRIEND, MR. WALLACE. YES. HOW LARGE IS YOUR COMPANY AND HOW LONG HAVE YOU BEEN IN BUSINESS? SO WE'VE BEEN OPERATING IN THE FIELD SINCE 2023. THE COMPANY ACTUALLY STARTED IN 2021. WE ARE HEADQUARTERED OUT OF SAN ANTONIO, TEXAS. FIRST PARTNER WITH CITY OF ATLANTA FIRE.

[01:20:01]

YES. SO THEY'LL HAVE THEIR IPADS TOUGHBOOKS, WHATEVER THEY USE ON THEIR SYSTEM. THERE'LL BE A LINK EMBEDDED ON THAT. THEY CAN COME TO THE PATIENT AND SAY, WE'VE IDENTIFIED YOUR COMPLAINT, YOUR EMERGENCY, AS RIGHT SITE ELIGIBLE. WHAT THAT MEANS IS WE CAN HAVE A TELEHEALTH VISIT HERE IN YOUR HOME. WE DON'T HAVE TO TRANSPORT YOU OUT TO THE HOSPITAL. WOULD YOU LIKE TO TALK TO AN ER DOC RIGHT NOW? SO THEY WOULD INITIATE THIS CALL ON THEIR DEVICE. THAT WAY WE CAN DO A VIDEO EXAM. AFTER THAT'S DONE, THEN WE'LL TRANSFER IT OVER TO THE PATIENT'S DEVICE IF THEY HAVE ONE AND WE CAN CONTINUE THE DIALOG. WE JUST NEED SOME WAY TO CONTACT THE PATIENT AFTER THE FIRE DEPARTMENT LEAVES. AND SO HOW DOES TRANSPORTATION WORK. DO YOU GUYS HAVE YOUR TRANSPORTATION. SO WE'RE PARTNERED WITH UBER HEALTH AND LYFT HEALTH. THEY HAVE SPECIFIC CONTRACTS FOR HEALTHCARE. AND WE'LL WE HAVE ACCESS ON THE BACK END OF THEIR SYSTEM. AND WE WILL JUST DISPATCH A UBER OR LYFT HEALTH UNIT OUT FOR TRANSPORT. WE DO HAVE LIMITATIONS WHEN IT COMES TO NON-AMBULATORY PATIENTS GETTING THEM OUT OF THE HOMES, BECAUSE WE DON'T WANT TO UTILIZE EMERGENCY RESOURCES LIKE AMBULANCES FOR THAT, BUT IF THEY'RE AMBULATORY, THEN WE CAN USE UBER OR LYFT HEALTH. OKAY. THANK YOU, COUNCILMEMBER. THANK YOU, MADAM MAYOR, AND THANK YOU, CHIEF TATUM. MR. WALLACE, FOR YOUR PRESENTATION. I WAS JUST GIVING IT A THUMBS UP BECAUSE WE DO USE IT IN ATLANTA FIRE. SO KUDOS TO YOU GUYS. BUT YEAH, I MEAN, IT'S A IT'S AN EXCELLENT PROGRAM. AND I THINK IT WOULD DEFINITELY GIVE US A AN ADDITIONAL TOOL IN OUR TOOLBOX HERE IN EAST POINT TO BETTER SERVE OUR RESIDENTS. THANK YOU. I APPRECIATE THAT. LIKE I SAID, THIS IS JUST ANOTHER OPTION. OUR GOAL IS TO PRESERVE EMERGENCY RESOURCES AND KEEP THESE RESOURCES AVAILABLE FOR WHEN SOMEBODY HAS A CRITICAL EMERGENCY OR WHEN THERE'S A, YOU KNOW, MASSIVE FIRE OPERATION GOING ON. THESE RESOURCES ARE AVAILABLE. AND THAT'S WHAT OUR GOAL IS. COUNCIL MEMBER ATKINS. YES. I'M SORRY. GO AHEAD. A COUPLE OF OTHER QUESTIONS, PLEASE. IN ADDITION TO THE CITY OF ATLANTA, WHAT OTHER MUNICIPALITIES ARE YOU CURRENTLY OPERATING IN GEORGIA SPECIFICALLY? YES. AND OR IN THE METRO AREA. I'LL START. I'LL PROBABLY MISS A COUPLE. BEAR WITH ME. SO WE'RE WITH CITY OF MILTON. CITY OF ALPHARETTA.

SANDY SPRINGS, WHAT'S THAT? UNION CITY WE ARE IN. CHATTAHOOCHEE HILLS, HENRY COUNTY, COLUMBUS FIRE AND EMS, CITY OF ATLANTA, GRADY EMS. WORKING HERE WITH YOU GUYS IN EASTPOINTE. FINISHING UP STUFF IN FOREST PARK. I KNOW I'VE MISSED A FEW. THAT'S THAT'S FINE. THAT'S. THAT'S RIGHT. IT GIVES ME THE IDEA OF LOOKING FOR. WE'RE ALSO, LIKE I SAID, IN FLORIDA AND TEXAS, NOTABLY IN TEXAS, WE'RE IN SAN ANTONIO AND IN FLORIDA. JACKSONVILLE. OKAY.

AND THE LAST QUESTION IS, DO I THINK IN YOUR PRESENTATION, YOU TALKED ABOUT A NINE MINUTE RESPONSE TIME. IS THAT CORRECT? SO NOT A NINE MINUTE RESPONSE TIME. SO WE TRY TO BE ONLINE WITHIN ABOUT 30S OKAY. NOW OUR ASSESSMENT TIME IN THE FIELD WITH FIRE AND OUR EMERGENCY ROOM DOC WORKING TOGETHER GENERALLY TAKES ABOUT 9 TO 11 MINUTES FOR A RELEASE TIME. OKAY. SO WE'RE WORKING WITH THE UNITS ON SCENE FOR ABOUT NINE MINUTES BEFORE THEY'RE RELEASED TO BE BACK IN SERVICE, JUST TO MAKE SURE WE'RE ABLE TO HANDLE THE CALL. AND SO DO YOU GUYS HAVE A BRICK AND MORTARS HERE IN THE CITY OF EASTPOINTE, OR DO YOU WORK ALONGSIDE THE FIREFIGHTERS IN FIREHOUSES OR WHERE YOU ACTUALLY PHYSICALLY LOCATED? SO I AM OUT OF AROUND MACON, GEORGIA NOW.

OUR CALL CENTER IS BASED IN SAN ANTONIO, TEXAS, SO THEY'RE INTERACTING WITH OUR CALL CENTER IN SAN ANTONIO. FIRE DEPARTMENT IS VIRTUALLY NO. WE DO NOT HAVE INDIVIDUALS THAT ARE RESPONDING TO THESE LOCATIONS. OKAY. THIS IS ALL DONE VIRTUALLY. OKAY. ALL RIGHT. THANK YOU, MA'AM. COUNCIL MEMBER CUMMINGS THANK YOU, MADAM MAYOR. ONE MORE THING. I JUST WANT TO ADD TO THIS, JUST TO LET YOU ALL KNOW JUST HOW VALUABLE THIS THIS SERVICE IS FOR THE SIMPLE FACT THAT IN ATLANTA, WE HAVE 35 STATIONS AND PLUS THE ONES THAT WE HAVE AT THE AIRPORT. SO WE HAVE A TON OF RESOURCES HERE IN EASTPOINTE, THERE ARE FOUR STATIONS THAT WE HAVE. SO ONE OF THE PROBLEMS THAT WE HAVE JUST PRETTY MUCH EVERYWHERE IS EXTENDED ON SCENE TIME. SO IF IT'S SOMEBODY THAT'S IF ONE OF OUR STATIONS, THEY RESPOND TO A CALL AND IT COULD BE SOMETHING A HURT ELBOW, WE STILL CAN'T LEAVE THE PATIENT. SO THE THING IS YOU'RE THE PROBLEM THAT WE'RE COMING IN

[01:25:05]

THAT'S RIGHT. AND SO IT CREATES A NUMBER OF CHALLENGES THAT, YOU KNOW, REALLY COULD BE LIFE OR DEATH SITUATIONS. THAT'S RIGHT. AND SO I'M NOT SURPRISED TO HEAR THAT OTHER CITIES IN SOUTH FULTON HAVE JOINED ON BECAUSE THIS IS DESPERATELY NEEDED. I MEAN, LITERALLY RESPONSE TIMES HAVE TAKEN OVER AN HOUR OR MORE FOR PEOPLE WITH CARDIAC ISSUES, RIGHT? NOT JUST, YOU KNOW, I GOT A BAD COLD. AND SO WHEN DID YOU ALL START IN EAST POINT? WHAT'S UP? SORRY. WHEN DID YOU ALL HAVE YOU ALL STARTED HERE YET? NO, MA'AM, WE HAVE NOT. WE'RE JUST WORKING THROUGH THE FINAL PROCESSES. OKAY. AND WHAT'S THE TIMELINE THAT WE ANTICIPATE GETTING THROUGH THAT PROCESS? THAT WOULD BE A QUESTION FOR YOU. YOU MENTIONED EAST POINT, AND I WAS LIKE, I THINK WE'RE STILL CONSIDERING. BUT LIKE YOU'RE BEING FORTUITOUS, BUT THIS IS A GREAT TIME TO BE FORTUITOUS WITH THIS. SO LIKE I SAID, WE'RE FINISHING UP OUR COMMUNICATIONS PLAN. SO WE HOPE TO LAUNCH IT SOON. BUT LIKE I SAID, WE PLAN ON PUTTING EVERYTHING OUT, IF NOT SIMULTANEOUSLY, RIGHT BEFORE EVERYTHING IS LAUNCHED, BUT HOPEFULLY REAL, REAL SOON IN THE NEXT COUPLE OF FEW WEEKS OR SO. SO COUNCIL HAS ALREADY APPROVED THIS? YES. AND I THINK WE WANTED IT TO BE ON THE AGENDA TONIGHT SO THAT THE PUBLIC CAN HEAR THE PRESENTATION ABOUT WHAT IT IS.

AND YOU SAID YOU'RE WORKING ON THE TIMELINE AND COMMUNICATION, BUT DO WE HAVE LIKE ARE WE TRYING TO ROLL OUT THIS FALL, THIS WINTER LIKE WINTER. JUST A ROUGH OH NO, DEFINITELY THIS FALL I MEAN SOONER SOONER THAN LATER. OKAY. LIKE I SAID, IT WAS APPROVED AT THE LAST WORK SESSION, BUT WE JUST HAD TO WORK OUT SOME SMALL DETAILS WITH CONTRACTS. BUT WE'RE WE'RE READY TO START MOVING FORWARD NOW. YOU MEAN LAST COUNCIL MEETING, JULY 14TH WORK SESSION? YEAH. OKAY.

WELL, WHEN IT WAS APPROVED. OKAY. AND SINCE IT WAS APPROVED, THAT'S WHEN WE STARTED FINALIZING EVERYTHING WE NEED. BUT WE'RE JUST ABOUT FINISHED. SO WE AND I THINK IT WOULD BE HELPFUL WHEN YOU ARE WORK OUT THOSE DETAILS TO DO A PRESENTATION TO COUNCIL BEFORE EXECUTION SO THAT WE'RE AWARE OF THE TIMELINE, HOW IT'S GOING TO BE COMMUNICATED AND ALL THAT INFORMATION, AND ALSO HAVE OPPORTUNITY TO PROVIDE ANY INPUT PRIOR TO THE DISSEMINATION AND ROLLOUT. MR. JONES, MY QUESTION FOR YOU, WHAT'S YOUR NAME AGAIN? MR. WALLS? RIGHT. THAT'S CORRECT. ARE THERE IS THERE A MAXIMUM NUMBER OF CALLS THAT YOU ALL CAN HANDLE PER CITY, LIKE HOW DOES IT WORK? SO WE TRY TO GROW VERY THOUGHTFULLY. WE'RE A RELATIVELY NEW COMPANY AND WE WANT TO BE ABLE TO DELIVER ON OUR BRAND PROMISE. SO AS WE'RE GOING LIVE, ESPECIALLY WITH LARGER DEPARTMENTS LIKE FORT WORTH, TEXAS, CITY OF ATLANTA, WE'RE PROJECTING VOLUME. SO WE'RE HAVING VERY THOUGHTFUL CONVERSATIONS WITH THE LEADERSHIP AT THESE DEPARTMENTS.

WHAT DO YOU EXPECT THE VOLUME IS? SO WE'RE GROWING OUR STAFF AS WE CONTINUE TO GROW WITH NEW PARTNERS. SO WE'RE VERY THOUGHTFUL IN THAT WE DON'T HAVE A MAXIMUM AMOUNT. BUT WHAT WE DO HAVE IS AS WE GROW, ESPECIALLY WITH NEW PARTNERS, WE HAVE TIMELINES WHERE WE CAN BRING NEW PARTNERS ON, IF YOU KNOW WHAT I'M SAYING. SO WE DON'T HAVE A MAXIMUM, BUT WE DO NEED TIME TO EXPAND OUR SERVICES TO COVER. SO WE CONTINUE TO DELIVER ON OUR BRAND PROMISE. AND THEN GENERALLY, HOW LONG DOES IT TAKE TO EXPAND THE YOUR SERVICE, YOUR STAFFING. AND SO YOU ALL ARE

[01:30:03]

OKAY. ANY OTHER QUESTIONS? IS THIS SOMETHING THAT WE SHOULD PUT ON THE SEPTEMBER WORK SESSION? DO YOU ALL THINK YOU WILL HAVE IT DONE BY SEPTEMBER 8TH? OKAY. SEPTEMBER THAT. I'M SORRY, NINTH WILL BE THE WORK SESSION. YEAH, WE CAN MAKE THAT HAPPEN. SO, MADAM CITY CLERK, IF YOU COULD PUT THIS ON OUR SEPTEMBER 9TH WORK SESSION AS A PRESENTATION SO WE CAN KIND OF JUST GET UPDATES. I MEAN, THIS IS A VERY INNOVATIVE HEALTHCARE SOLUTION AND WE DEFINITELY WANT TO MAKE SURE WE MAKE IT AVAILABLE TO OUR RESIDENTS AS SOON AS WE CAN, AND THEN CLEARLY MAKE SURE THAT THE INFORMATION ARTICULATES, IF YOU HAVE INSURANCE, DON'T BE SURPRISED.

YOU WILL BE BILLED RIGHT, BUT THERE WILL BE NO IF YOUR INSURANCE IF COVERS $100 IS 150, YOU WILL COVER THE OTHER 50. THAT'S CORRECT. YEAH. WE'RE NOT COMING. YOU KNOW, WE'RE NOT SENDING OUT BILLS FOR THE REMAINDER OF THE BALANCE. YOU KNOW, IF THE INSURANCE PAYS THIS, THEN WE COVER THE REST. WE DO BILL YOUR INSURANCE. YOU MAY SEE A EXPLANATION OF BENEFITS ON YOUR PLAN INFORMATION, BUT WE'RE NOT SENDING OUT BILLS. AND WE'RE DEFINITELY NOT TRYING TO COLLECT ON THAT. SO. WELL THANK YOU SO MUCH. AND WE WILL WE MAY SEE YOU ON THE NINTH OR IF NOT, OUR STAFF CAN GIVE US UPDATES. BUT A PLEASURE TO MEET YOU. THANK YOU. THANK YOU GUYS I REALLY APPRECIATE IT. YOU MEAN THE EIGHTH? NO, THE SECOND IS LABOR DAY. SO WE MEET ON THE THIRD AND THEN THE FOLLOWING MONDAY, SEPTEMBER 9TH. THAT'S GOING TO BE THE NINTH, RIGHT. THE EIGHTH.

OH MY BAD. OH SEPTEMBER 1ST IS A MONDAY. SO WE MEET ON SEPTEMBER 2ND SEPTEMBER 8TH. THANK YOU.

WE'LL BE THE WORK SESSION BECAUSE I KNOW THAT'S THE DAY AFTER YOUR BIRTHDAY. YEP. THANK YOU. SEPTEMBER THE 8TH. ALRIGHTY. ALRIGHT. THANK YOU. APPRECIATE IT. NEXT UP WE HAVE A

[XI.4. Customer Service Notifications]

AND SO I DON'T KNOW IF THERE'S ISSUES WITH THE SYSTEM. I MEAN, MY BILL IS ON AUTO PAY. THAT'S THE NOTICE I GOT. AND I'M LIKE, IT WAS IT DIDN'T EVEN COME OUT. SO I'M NOT SURE WHAT'S HAPPENING. BUT THE NUMBER OF, YOU KNOW, POSTS OR INFORMATION OR QUESTIONS THAT WE'RE RECEIVING AROUND THIS HAVE HAVE GROWN OVER THE LAST COUPLE OF DAYS. AND IT'S LIKE, WHY WOULD WE SEND OUT DISCONNECTION NOTICES TO PEOPLE WHO HAVE A ZERO BALANCE? SO, MR. JONES, I'M GOING TO TURN IT OVER TO YOU. I SEE STAFF IN FRONT OF US THOUGH, SO I'LL HAVE YOU OPEN IT UP OR TURN IT OVER. YES, MAYOR. COUNCIL HAVE MICHELLE ADAMSON, SHE'S OUR CUSTOMER SERVICE MANAGER, AND SHE'LL WALK US THROUGH SOME OF THOSE QUESTIONS. GOOD EVENING, MADAM MAYOR AND COUNCIL, IN REGARDS TO THE NOTIFICATIONS THAT WERE SENT OUT ON FRIDAY, WHAT WE REALIZED IS THAT WHEN WE WENT OVER TO THE TO THE NEW SYSTEM, WHICH IS THE CLOUD OF VESNA, THE PARAMETERS WERE SET, BUT THE PARAMETERS PARAMETERS WERE NOT SET FOR THE AUTO PAY CUSTOMERS. SO FIRST WE WANT TO APOLOGIZE TO EVERYONE THAT HAS RECEIVED A NOTIFICATION WITH A ZERO BALANCE. AND THAT'S ON AUTO PAY. SO WE'RE WORKING WITH VESNA AS OF TODAY, THIS MORNING TO GO AHEAD AND RECTIFY THAT SITUATION. SO IT DOES NOT OCCUR AGAIN. LIKE I SAID BEFORE, WE DO APOLOGIZE TO EVERY CITIZEN THAT RECEIVED A NOTIFICATION WITH A ZERO BALANCE AND IS ON AUTO PAY. SO IN REGARDS TO THE

[01:35:07]

I DON'T RECALL ANYTHING ABOUT THAT ONE. SO IF YOU CAN GIVE ME MORE INFORMATION, I'LL LOOK INTO IT. YEAH. YOU CAN JUST LOOK AT MY ACCOUNT. I'M ON AUTO PAY. YES. AND THAT'S WHAT I GOT. YES, MA'AM. COUNCIL MEMBER ZIEGLER. YES. THANK YOU. SO THERE THERE ARE A TON OF PEOPLE WHO RECEIVED ALL DIFFERENT KINDS OF NOTICES. ARE WE GOING TO MAKE ANY KIND OF PUBLIC STATEMENT TO CLARIFY WHAT WE MEANT TO SAY OR, YOU KNOW, TO SAY, HEY, IF YOU RECEIVE THIS DISCONNECTION NOTICE, IGNORE IT BECAUSE THERE'S A LOT OF PEOPLE, BECAUSE WE NORMALLY DO CUT OFF PEOPLE PRETTY QUICKLY, THAT THEY'RE VERY WORRIED AND CONCERNED ABOUT THEIR BILL. CAN WE DO IT? CAN YOU DO I'M LOOKING AT YOU. YEAH. PUBLIC STATEMENT LIKE I MEAN, I'M I'M HAVING THIS SO WE CAN HAVE A DISCUSSION ON THE RECORD BECAUSE THERE ARE SO MANY PEOPLE. BUT THE A STATEMENT FROM THE CITY I DON'T HAVE THE INFORMATION. SO STATEMENT FROM THE CITY ACKNOWLEDGING WHAT HAPPENED, WHY IT HAPPENED, WHAT ARE WE GOING TO DO ABOUT IT AND HOW DO WE PREVENT IT FROM HAPPENING AGAIN? YEAH, I THINK THAT'S A REASONABLE THING TO DO. WE CAN HAVE THAT ALSO IN ON OUR WEBSITE AS WELL AS I BELIEVE THERE WAS SOME NOTIFICATIONS THAT WENT OUT ON EMAIL OF CUSTOMERS THAT WE HAVE ON THEIR ACCOUNTS THAT WE CAN SEND THAT MESSAGING OUT TO. SO STAFF WILL GO AHEAD AND START WORKING ON THAT PROCESS AND GETTING THE INFORMATION OUT AS SOON AS POSSIBLE. OKAY. IS THERE ANY WAY TO KNOW ON OUR SIDE WHO RECEIVED THESE EMAILS OR NOTIFICATIONS THAT THEY CAN BE EMAILED DIRECTLY AS WELL, BECAUSE THEY MAY NOT BE ON FACEBOOK, THEY MAY NOT KNOW TO CHECK THE WEBSITE.

SO WE WERE IN CONTACT WITH BSA ON THIS MORNING. LIKE I SAID, EVERYTHING WENT OUT FRIDAY.

EMAILS START COMING THROUGH ON FRIDAY AND SATURDAY. I JUST WATCHED EMAILS. SO THE GOAL IS TO FIND OUT EXACTLY HOW WHAT THE NUMBER IS IN TERMS OF WHAT WENT OUT TO THE CUSTOMERS SO THAT WE CAN, YOU KNOW, ADVISE AND RECTIFY THE SITUATION WITH AN APOLOGY. OKAY. THANK YOU. YES, MA'AM. COUNCILMAN ATKINS? YES? I JUST WANT TO SPEAK TO I JUST WANT TO ECHO THE SENTIMENTS OF MY COLLEAGUE, MISS ZIEGLER. YES. WE GOT A LOT OF PHONE CALLS AND EMAILS AND TEXT MESSAGES OVER THE WEEKEND. THIS CONVERSATION IS WHAT THIS COMMENT IS REALLY DIRECTED TOWARD. CITY MANAGER

[01:40:02]

I GUESS I SHOULD SAY LIKE WAS THERE NO DISCUSSION ABOUT CHECKING, YOU KNOW, THE DIFFERENT ACCOUNT STATUSES, THIS AUTOPAY WHERE PEOPLE DON'T PAY TO MAKE SURE BEFORE WE ROLLED OUT AND IT WENT OUT SO FAR AND SO WIDE AND PEOPLE ARE GETTING NOTICES LIKE THIS DOESN'T MAKE SENSE. LIKE WAS I'M JUST TRYING TO FIGURE OUT HOW DID WE GET HERE WITHOUT TESTING FIRST, AND HOW DO WE MISS A WHOLE ACCOUNT STATUS TYPE? SO IT SOUNDS LIKE PEOPLE WHO ARE ON AUTOPAY GOT NOTICES ABOUT THINGS THAT DON'T EVEN ARE NOT EVEN APPLICABLE, REALLY. RIGHT? RIGHT. SO IN ALL HONESTY. WE HAVE BSA THERE AS A PART OF OUR TRAINING WITH OUR BILLING TEAM AND. WE CHECKED THEM TO MAKE SURE THAT WHAT WE WERE DOING AS FAR AS PROCESSES, IN TERMS OF NOTIFICATIONS. THAT PROCESS WAS CHECKED WHEN BSA WAS HERE, BUT WHEN WE HAD THE TIMELINE TO START THE PROCESS AGAIN, WE DID NOT TEST IT BEFORE WE ACTUALLY DID THE PROCESS. BUT WHEN BSA WAS HERE, EVERYTHING WAS IN ORDER. AFTER THE CONVERSION TO SHOW THAT IT'S SIMILAR TO WHAT WE DID BEFORE, BUT IT WASN'T VERIFIED IN A TEST MODE PRIOR TO US SENDING OUT THE NOTIFICATION. SO. ALL RIGHT. ANY OTHER COMMENTS? I MEAN, I JUST THINK WE HAVE SO, SO MANY CHALLENGES AND ISSUES THAT.

POSSIBLY COULD HAVE BEEN PREVENTED BEFORE CAUSING SO MUCH ALARM OR SENDING OUT THINGS THAT APPEAR TO BE. NOT AS EFFICIENT OR THAT WE DON'T KNOW THE SYSTEM. I KNOW WE'RE TESTING OUT A NEW SYSTEM, BUT YOU KNOW, THESE ARE PEOPLE WITH ZERO BALANCES AND THEY'RE LIKE, WHAT DO YOU MEAN? MY SERVICES GOING TO BE DISCONNECTED? YOU KNOW, AUTOPAY COMES OUT EVERY MONTH.

WHAT DO YOU MEAN? IT WAS RETURNED WHEN IT WASN'T EVEN ATTEMPTED. LIKE SO HAVE YOU ALL LOOKED AT ALL OF THAT NOW? YES, WE'RE STILL LOOKING INTO IT. WE WORK THIS MORNING. WE'RE STILL WORKING WITH THEM. WE'RE GOING TO CONTINUE TO WORK WITH THEM TO FIGURE OUT EXACTLY AND TO TEST IT, TO MAKE SURE THAT IT'S WORKING PROPERLY TO SO WE CAN PUT THOSE CORRECT PARAMETERS IN.

SO THIS WILL NOT HAPPEN AGAIN. AND WHEN YOU TALK TO THEM THIS MORNING, DID THEY SAY ABOUT HOW LONG THAT'S GOING TO TAKE. LIKE SO I'M JUST TRYING TO GET AN IDEA OF WHEN WE MIGHT BE ABLE TO SEND OUT COMMUNICATION THAT ACTUALLY HAS ALL OF THE INFORMATION, BECAUSE, I DON'T KNOW, SENDING PIECEMEAL INFORMATION, BUT IF IT'S GOING TO TAKE TOO LONG, WE MIGHT HAVE TO DO MULTIPLE COMMUNICATIONS. THEY DID NOT GIVE US AN EXACT TIME, BECAUSE THERE'S OTHER THINGS THAT WE NEED TO LOOK AT IN TERMS OF THE NOTIFICATION. SO I WOULD SAY AT LEAST GIVE US 48

[01:45:08]

SEE I DIDN'T CIRCLE. NO I CHECK THE THING, THE ITEMS OFF AS WE GO ALONG. AND I MADE A MISTAKE AND CHECK RIGHT SIDE PROFESSIONAL SERVICES AT THE TOP OF THE PRESENTATION. THEN WHEN IT WAS DONE, I PUT ANOTHER CHECK MARK ON ITEM NUMBER THREE. BUT WE HAVEN'T DONE ITEM NUMBER

[XI.3. City Council Credit Card Payments, Reimbursements, and Reporting]

[01:50:07]

RIGHT. AND I APPRECIATE I APPRECIATE THAT, BUT I'M JUST TRYING TO SEE WHAT WE COULD DO SO THAT WE DON'T HAVE TO GET TO THAT. I ACTUALLY ON THAT PARTICULAR TRIP, I DIDN'T TAKE MY I MEAN, I HAD USED MY DEBIT AND PAID 1700 PLUS DOLLARS TO BE ABLE TO GET A KEY TO GO UP TO MY ROOM. SO WHAT I SUGGESTED IN THIS PROCESS IS THAT WE CONTINUE TO PROCESS THE CREDIT CARD AS NORMAL. HOWEVER, WE DO HAVE A AUTO DEBIT FEATURE THAT I ADDED FOR ALL COUNCIL MEMBERS AND CITY MANAGER AND THE MAYOR IN ORDER TO. SO IF THERE ARE ANY LAPSES IN FOR WHATEVER REASON, THEY MISS PROCESSING THE PAYMENT, IT CATCHES THAT PAYMENT AT THE END OF THE MONTH. SO THAT IS A FAIL SAFE THAT I ADDED RECENTLY. SO THAT'S NEW. THAT'S NEW. SO WE WOULD WE WON'T HAVE THESE ISSUES MOVING FORWARD. NO SIR OKAY. YEAH. SO THAT THAT'S NEW TO ME. YEAH. THAT'S THAT'S A NEW FEATURE THAT THAT I ADDED. I MEAN I'VE ASKED OF COURSE, TO MAKE SURE THAT IF ANYBODY'S TRAVELING TO LET US KNOW, GIVE US ADVANCE NOTICE SO WE CAN IF, IF NEED BE INCREASE CREDIT LINE.

HOWEVER WE WANT TO JUST PAUSE RIGHT THERE, MR. GOLDEN. NOW, I WOULD HAVE A GREATER ISSUE WITH THAT. I THINK THAT WE HAVE A POLICY THAT OUR LIMITS ARE TO BE AT A CERTAIN LEVEL, SO I WOULDN'T WANT MY LIMIT INCREASED. I WOULD JUST WANT US TO MAKE SURE THAT WE'RE PAYING THE BILLS ON TIME. AND SO I DON'T AND I DON'T KNOW HOW EFFICIENT IT IS IF WE'VE GOTTA ALWAYS CALL TO SAY, HEY, WE'RE TRAVELING, WELL, WE'VE GOT TRAINING. SO I JUST WANTED TO KNOW WHAT OUR PROCESSES ARE TO MAKE SURE THAT WE DON'T CONTINUE TO HAVE THESE ISSUES. YES, SIR.

SO AS I EXPLAINED, MISS KEISHA EXPLAINED ONCE, ONCE WE GET THE STATEMENT CITY CLERK PUTS TOGETHER THE REQUISITION. REQUISITION IS THEN GOES TO THE WORKFLOW. IT'S APPROVED PO IS ISSUED. CHECK IS ISSUED. IT'S DEPOSITED AT THE BANK OR PAID AT THE BANK. CREDIT CARD IS USUALLY UPDATED FROM THE CHECK PAYMENT WITHIN 24 TO 48 HOURS. HOWEVER, IF WE NEED TO IN THE FUTURE, YOU KNOW, HAVE AVAILABILITY ON THE CARD I CAN MAKE, WE CAN WE CAN COMMUNICATE AND I CAN MAKE A ACH PAYMENT AS LONG AS THE DOCUMENTATION IS THERE. AND LIKE SHANNON SAID, HE LIKE WE PROCESSED THE CARS THE DAY WE GET THEM. ONCE I RECEIVED THEM FROM THE BANKERS, LIKE WE PROCESSED THEM THAT DAY. AND WE ARE WE FINANCE ABSOLUTELY HELPS US OUT A LOT BY CUTTING OUR CHECKS OUTSIDE OF THE CHECK ROOM. SO IF I IF WE GOT CREDIT CARDS ALL THIS TODAY AND WE NEED IT, THE PAYMENT TOMORROW, FINANCE WILL GO AHEAD AND CUT THE CHECKS. WE DO MAKE IT A PRIORITY. THEY DO. SO WHY IS REGIONS CHARGING US INTEREST AND LATE FEES IF THE TEAM HERE IS

[01:55:02]

IF SOMEHOW THIS GROUP BALANCE THIS GROUP AVAILABLE CREDIT IS USED UP, THEN I ALSO CAN'T USE MY CARD. THE WAY IT WAS EXPLAINED TO ME WAS REALLY CONFUSING BECAUSE IT DOESN'T MAKE ANY SENSE, BECAUSE IF I HAVE AVAILABLE CREDIT ON MY CARD, I WOULD THINK THAT I'D BE ABLE TO USE THAT, BUT THAT HAS NOT BEEN THE CASE IN MY CARD HAS BEEN DECLINED. YES, MA'AM.

COUNCILMAN ZIEGLER, THIS CARD PROGRAM WAS SET UP WAY BEFORE I GOT HERE. SO RECENTLY WE DID INCREASE THE CREDIT LIMIT SO THAT IT WOULD BE MORE EFFECTIVE AND WE WOULDN'T HAVE THE SITUATIONS THAT WE HAD EARLIER THIS YEAR WHERE BALANCES WERE THERE WERE NO BALANCES. RIGHT? SO. AND WHAT WE DID WELL, WHAT I DID IS INCREASED IT ENOUGH TO WHERE THE BALANCES THAT WE CURRENTLY HAVE, EVEN IF WE ADDED ADDITIONAL PEOPLE, IT WOULDN'T CAUSE AN ISSUE. OKAY, I GUESS I'M JUST A LITTLE CONFUSED ON THIS GROUP AVAILABLE CREDIT IT FUNCTION AS A LINE OF CREDIT, AND EACH CREDIT CARD IS YOU'RE AS AN INDIVIDUAL, YOU'RE GIVEN A LINE OF CREDIT. SO YOU'RE GIVEN

[02:00:01]

WE WOULDN'T INCUR ANY FEES OR INTEREST WITH THAT ACCOUNT OR WITH YOUR ACCOUNT. OKAY. SO I GUESS DO WE HAVE ANY KIND OF A PROCESS TO MAKE SURE THAT THE PURCHASES ARE REAL AND THAT THEY WERE LEGAL AND EVERYTHING LIKE THAT? DO WE HAVE A PROCESS AS INFORMED AS AS IT RELATES TO THE CITY CLERK OR WHOEVER? I KNOW WE'RE WORKING ON A CREDIT CARD POLICY, BUT FOR THE MOST PART, WE UNDERSTAND WHAT ILLEGAL. TRANSACTIONS LOOK LIKE. YES, WE DO MONITOR SOME OF THOSE. WE WOULDN'T BE ABLE TO SAY FOR FINANCE, WE WOULDN'T BE ABLE TO ARTICULATE OR IDENTIFY SOMETHING FROM A DEPARTMENT THAT THAT DEPARTMENT PAID FOR. SO IF PUBLIC WORKS GOES OUT AND, YOU KNOW, PURCHASE CEMENT OR SOMETHING, WE HAVE NO IDEA WHAT WHAT THAT IS. BUT THAT DEPARTMENT DOES. THEY KNOW IF AN EXTRA ITEM ON THAT TRANSACTION SHOULDN'T BE THERE OR NOT, COULD THEY HAVE FIRSTHAND KNOWLEDGE OF IT? OKAY. RIGHT. AND THEN JUST TO PIGGYBACK ON THAT, LIKE WHEN SHANE SENDS OUT MY OFFICE MANAGER SENDS OUT THE MISSING RECEIPT FORM, SHE ALSO ATTACHES YOUR CREDIT CARD BILL STATEMENT TO IT SO THAT YOU CAN SEE, LIKE, HEY, HERE'S YOUR STATEMENT, BUT THESE ARE THE RECEIPTS THAT WE ARE MISSING BECAUSE SOME OF YOU I DO RECEIVE YOUR RECEIPTS. LIKE ONCE YOU MAKE YOUR PURCHASE, WE HAVE A NOTEBOOK THAT WE PUT IT IN BEHIND YOUR BEHIND YOUR NAME.

SO BASICALLY WHEN THOSE CREDIT CARD STATEMENTS COME, SOME OF Y'ALL WE DON'T HAVE TO REACH OUT TO BECAUSE WE ALREADY HAVE THE INVOICES FOR IT, THE RECEIPTS FOR IT. BUT LIKE I SAID, SHE ATTACHES THE STATEMENT TO IT SO THAT YOU CAN SEE WHATEVER MISSING RECEIPTS THAT WE NEEDED.

OKAY. SO I MAYBE I THINK WE'VE REACHED A POINT WHERE MAYBE IT WOULD BE BETTER TO TAKE THIS OFFLINE FOR A BETTER FOR BETTER WORD CHOICE. BUT I THINK THAT THERE'S A LOT OF ROOM FOR IMPROVEMENT WITH OUR PROCESSES BECAUSE WE'RE THINGS ARE NOT BEING DONE CONSISTENTLY ACROSS COUNCIL MEMBERS. AND, YOU KNOW, WE REALLY NEED TO DRILL DOWN A BETTER WAY TO DO A LOT OF THESE THINGS. AND IT YOU KNOW, I KNOW IN THE AUDIT IT CAME OUT THAT WE NEED TO GET A DIFFERENT BANK BECAUSE, YOU KNOW, THEY'RE JUST NOT CAPABLE OF PROVIDING THE INFORMATION THAT WE NEED. AND IT SOUNDS LIKE THAT THEY'RE ALSO NOT CAPABLE OF PROVIDING A SERVICE THAT PUTS US IN THIS CURRENT CENTURY. AND IT TAKES A LOT OF TIME. AND, I MEAN, I WOULD HATE TO WALK A, YOU KNOW,

[02:05:07]

AND I KNOW THAT, YOU KNOW, MADAM CITY CLERK AND FINANCE DEPARTMENT, THANK YOU SO MUCH FOR YOUR PRESENTATION. BUT I ALSO KNOW THAT YOU REPORT TO NINE DIFFERENT MEMBERS OF COUNCIL. IS IT NINE NINE? OH, WELL, FOR EIGHT MEMBERS OF COUNCIL FOR CREDIT CARD STATEMENTS. AND YOU'VE HEARD A LOT HERE TONIGHT. AND I WOULD JUST WOULD LIKE TO ENCOURAGE YOU. AND WE PROBABLY NEED TO FAMILIARIZE OURSELVES WITH THE TRAVEL POLICY. LIKE HOW FAR IN ADVANCE DO YOU NEED TO KNOW THAT A COUNCIL MEMBER WILL BE TRAVELING? I KNOW THAT IN THE PAST, THAT HAS BEEN AN ISSUE WHEN SOME COUNCIL MEMBERS HAVE DECIDED, HEY, I'M GOING TO GO ON SUCH AND SUCH TRIP. AND I REMEMBER GETTING CALLS FROM YOU LIKE, HEY, ARE YOU GOING? AND I'M LIKE, NO, I'M NOT GOING TO GO. BUT WE PROBABLY NEED TO FAMILIARIZE OURSELVES WITH THE TRAVEL AND HOW FAR IN ADVANCE THAT YOU NEED THAT NOTICE. THERE WAS ALSO MENTION ABOUT CREDIT CARD STATEMENTS. WE RECEIVE OUR CREDIT CARD STATEMENTS LIKE THEY'VE BEEN SHARED ON SOCIAL MEDIA BY SOME COUNCIL MEMBERS. SO I THINK THAT YOU SHOULD WORK ON STREAMLINING THE CREDIT CARD PAYMENTS AND PROCESSES AND JUST LOOK AT WHAT OTHER CITIES ARE DOING TO BETTER STREAMLINE THEIR PROCESSES IN ORDER TO HELP ASSIST YOU AND YOUR EFFORTS. THANK YOU. YES. IN ADDITION TO THE CONCUR PLATFORM, I HAVE ALSO JUST CHATTED WITH SOME OTHER MUNICIPALITIES. TRUIST BANK HAS A PORTAL FOR THEIR CREDIT CARDS, AND THE WAY THAT THIS PARTICULAR MUNICIPALITY HAS SET IT UP IS IT WOULD AUTOMATICALLY PUSH OUT AN EMAIL TO THE COUNCIL MEMBER TO LET THEM KNOW THAT WITHIN 48 HOURS, THAT RECEIPT NEEDS TO BE UPLOADED TO THE PORTAL, AND IT CONTINUES TO NOTIFY THEM UNTIL THAT RECEIPT IS UPLOADED. SO THAT'S ANOTHER OPTION. YOU CAN LOOK AT THE FUNCTIONALITY OF WHAT TRUIST BANK PROVIDES IN ADDITION TO LOOKING INTO CONCUR, BUT I'VE HEARD ABOUT TRUIST PROGRAM TWICE. AND SO I JUST WANTED TO MENTION THAT. SO QUICK QUESTION. SO THAT THERE'S SO THE EMAIL WILL BE SENT DIRECTLY TO THE CREDIT CARD HOLDER. THAT IS CORRECT. OKAY. THAT'S I JUST HAVEN'T HEARD THAT BEFORE. THAT'S DIFFERENT OKAY. AND I THINK I BELIEVE THAT THE MUNICIPALITY SETS UP PARAMETERS. SO IF THE RECEIPTS ARE NOT UPLOADED WITHIN A CERTAIN PERIOD OF TIME, THEN I THINK THAT THE CREDIT, THE CARD MIGHT SHUT OFF UNTIL THOSE THINGS ARE UPLOADED SO THAT THEY'RE ALL IN COMPLIANCE. BUT THAT'S ONE OF THE WAYS THAT THEY'RE TRYING TO KEEP THEIR CITY IN COMPLIANCE. COUNCIL MEMBER SHROPSHIRE, THANK YOU. AND I WAS GOING TO SAY, BEING THAT THE RECEIPT HAS THE RECEIPTS HAS TO BE SUBMITTED TO THE CITY CLERK. NOW, CONCUR. I'M VERY FAMILIAR WITH THAT. THAT'S ALSO A TRAVEL SYSTEM AS WELL. SO YOU WOULD UPLOAD ALL OF YOUR DOCUMENTS INTO THE CONCUR SYSTEM. AND YOU ALSO CAN DO YOUR TRAVEL THROUGH THE CONCUR SYSTEM. THE GOVERNMENT HAS THAT SYSTEM. SO I'M VERY FAMILIAR WITH THAT. AND I THINK THAT THAT MIGHT BE A BETTER WAY BECAUSE IT STAYS IN THAT SYSTEM FOR QUITE SOME TIME. AND YOU HAVE TO UPLOAD ALL YOUR RECEIPTS. YOU EVEN HAVE TO DO AN EXPENSE WORKSHEET AND UPLOAD THAT IN THE SYSTEM. IT IS SURPRISING, DISAPPOINTING, AND A WHOLE LOT OF OTHER THINGS THAT WE BANK WITH A BANK THAT STILL TAKES CHECKS FOR CREDIT CARD PAYMENTS. I DON'T PAY MY CREDIT CARD PAYMENT WITH A CHECK. REGIONS BANK HAS HOW MANY ACCOUNTS? I MEAN, THEY HAVE HUNDREDS OF MILLIONS OF DOLLARS OF MONEY IN DEPOSIT, RIGHT? YES, MA'AM. THE FACT THAT WE HAVE ANY CREDIT CARD ISSUES IS ALARMING AS IT RELATES TO LIKE I'VE BEEN, I'VE TRAVELED AND GET TO A HOTEL AT NIGHT AND YOUR CARD IS DECLINED LIKE THAT IS EMBARRASSING. AND WE'RE NOT I'M NOT TRAVELING FOR MYSELF. AND WE'RE TRAVELING ON BEHALF OF THE CITY. I DON'T USE MY CREDIT CARD ALL THE TIME.

LIKE TO GET SOMEWHERE AND YOUR CARD IS DECLINED, OR YOU TRYING TO GET INTO A ROOM, AND THEN YOU GOTTA MAKE 1,000,001 PHONE CALLS AND TRY TO GET IT RESOLVED. LIKE, THIS ISN'T THE FIRST TIME THAT WE'VE HEARD ABOUT THIS, AND THE ISSUES CONTINUE TO GROW, AND THERE HAVEN'T BEEN ANY

[02:10:05]

AND I MEAN BUTLER AND I'LL COME BACK TO YOU COUNCIL. THANK YOU, MADAM MAYOR. ONE OF THE THINGS THAT I WOULD LIKE TO SAY IN THE STAFF'S DEFENSE TO I THINK THAT WE ARE BEING UNDERBANKED, AND I THINK THAT WE'VE BEEN TAKING ADVANTAGE OR THAT WHEN I WAS A BANKER, IT WAS MY JOB TO PRESENT SOLUTIONS TO MY CUSTOMER. SO THAT'S WHAT I HAVE A PROBLEM WITH. REGIONS BANK UNDERSTANDS WHAT THE ISSUES ARE. AND. AND SO I DON'T WANT TO I'M NOT TRYING TO ABDICATE RESPONSIBILITY. BUT HOWEVER, I THINK THAT IF SOMEBODY WANTS OUR BUSINESS THAT THEY NEED TO BE ACTIVELY TRYING TO BANK US AND THOSE ARE SITUATIONS THAT WE NEED TO HAVE THAT KIND OF CONVERSATION TOO, BECAUSE THEY'RE THEY'RE RECOMMENDATIONS THAT THE BANK CAN MAKE TOWARDS THE CITY TO HELP MAKE THINGS SMOOTHER ALSO. SO THANK YOU. SO I KNOW OUR LAST WORK SESSION, WE SPOKE ON SOMEWHAT CREDIT CARD POLICY UPSET UPDATING ON CREDIT CARD POLICY. I KNOW I NOTICED WE DIDN'T GET AROUND TO THE TRAVEL PART OF THAT. I'M NOT SURE IF THAT GOES TO COLLEAGUES OR IF THERE'S SOMETHING THAT'S ALREADY ON THE AGENDA. OR WHEN DO WE ACTUALLY TALK ABOUT THE TRAVEL PART OF THE POLICY? THE CITY MANAGER SAID HE'S BREAKING IT. HE'S SEPARATED IT. SO IT'S THE CREDIT CARD AND THEN THE TRAVEL. BUT THEY'RE WORKING ON THE TRAVEL, OKAY. I THINK, I THINK FOR US TO HAVE A ROBUST DISCUSSION ABOUT THIS, WE ACTUALLY HAVE TO HAVE SOME TYPE OF TRAVEL POLICY THAT WE ALL CAN AGREE ON. MR. CITY MANAGER, I'M NOT SURE IF THAT'S YOUR YOUR YOUR THINKING ON THIS MATTER. WE CAN'T REALLY TALK ABOUT REIMBURSEMENT OR REPORTING UNTIL WE CAN ACTUALLY TALK ABOUT WHAT IS ALLOWABLE FOR CERTAIN THINGS AND WHAT SHOULD BE REIMBURSED, IF THAT MAKES SENSE. WELL, I WILL SAY THAT I KIND OF TOOK THE LEAD ON THE CREDIT CARD PORTION OF IT AT THE TIME. COUNCIL ASKED ME TO PERSONALLY GET INVOLVED IN THAT. I THINK IT HAD BEEN WORKED ON WITH LEGAL FOR SOME TIME, AND IT WAS ASKED FOR ME TO GET INVOLVED IN THAT PIECE OF IT.

BUT IN THE MEANTIME, FINANCE ELIZABETH IS WORKING ON THE TRAVEL PORTION, AND SO SHE'S LOOKING AT BEST PRACTICES AND WILL BE HAVING SOME OF THAT INFORMATION COMING TO COUNCIL

[02:15:05]

WE HAD A NUMBER OF DIFFERENT SAMPLE POLICIES IN THERE THAT WE'RE HOPING TO GET THE BEST OF THOSE POLICIES SO THAT WE CAN CRAFT. AND I'M WORKING WITH LEGAL TO HELP CRAFT THE SYNOPSIS OF THAT PROCESS, AND THAT WILL BE COMING SHORTLY. SO COUNCIL SHOULD BE SEEING BOTH ITEMS COME SHORTLY, BUT THEY'RE BEING WORKED ON BY TWO DIFFERENT ASPECTS OF THE CITY TO BRING THOSE TWO DIFFERENT WORK GROUPS, IF I WOULD SAY WORK TO BRING THOSE THINGS FORWARD. COOL. SO IN THE SAME FASHION, WOULD BE ABLE TO LOOK AT THE DIFFERENT DRAFTS OF THE TRAVEL POLICY AND MAYBE YOU MIGHT GIVE US A JOB, YOU MIGHT ASK FOR FEEDBACK OR IS THAT I HAVEN'T SEEN THAT, BUT FROM WHAT I UNDERSTAND IT IS BEST PRACTICES VERY SIMILAR TO WHAT WHAT I PRESENTED WITH THE CREDIT CARD PORTION. SO I WOULD EXPECT THERE WOULD BE MULTIPLE JURISDICTIONS, MAYBE EVEN SOME BEST PRACTICES FROM GMA. I HAVEN'T SEEN THAT, BUT THAT'S TYPICAL PROCESS OKAY. ALL RIGHT.

THANK YOU THANK YOU I YIELD I THINK IT'S WE HAVE TO TRAVEL DOWN SIMULTANEOUS LANES LIKE DIFFERENT LANES AT THE SAME TIME. LIKE THINGS CAN'T WAIT. LIKE PEOPLE ARE STILL TRAVELING.

AND YES WE NEED A POLICY. I'M NOT DISAGREEING ON THAT OR THE UPDATE THE POLICY. BUT LIKE THESE ISSUES CAN'T KEEP HAPPENING LIKE PEOPLE HAVE TRAVEL OR TRAINING SCHEDULE FOR THE 71 PAGE DOCUMENT THAT WE GOT ABOUT CREDIT CARD POLICY, COUNCIL HAS LOOKED AT THAT AND GIVEN FEEDBACK TO LEGAL AND THE DOCUMENT THAT THE CITY ATTORNEY HAS REDLINED IS ACTUALLY A COMPILATION OF EVERYTHING THAT'S PREVIOUSLY BEEN DISCUSSED. IT'S PROBABLY MOST EFFICIENT OR MORE EFFICIENT FOR THE CITY MANAGER STAFF TO LOOK AT. I MEAN, I THINK YOU SHARED 4 OR 5 DIFFERENT OTHER CREDIT CARD POLICIES. WELL, LOOK AT THE ONE THAT HAS BEEN COMPILED BY THE CITY ATTORNEY. AND THE RED LINES REFLECT COMMENT AND PREVIOUS DISCUSSION FROM THIS COUNCIL.

AND COMBINING THE EXISTING CREDIT CARD POLICY WITH SOME OTHER PROVISIONS THAT WERE REQUESTED. AND SO THAT DOCUMENT THAT THE CITY ATTORNEY HAS IS ONE THAT WE'VE ALREADY BEEN THROUGH. LOOKING AT ANOTHER, I DON'T KNOW, MAYBE IT'S 60 PAGES OR WHATEVER IS A DAUNTING TASK WHEN WE'VE GONE THROUGH THAT. MAYBE THAT'S AN OPPORTUNITY FOR STAFF TO COMPARE THOSE OTHER CITIES WITH WHAT HAS COME ABOUT. DURING DISCUSSION WITH COUNCIL, AND EITHER BLUE LINE OR GREEN LINE, ADD COMMENT, ADD ADDITIONAL RECOMMENDATIONS ON THE ONE THAT HAS BEEN COMPILED BY LEGAL FROM SEVERAL PREVIOUS MEETINGS AND DISCUSSIONS ABOUT IT, TO THEN GIVE US SOMETHING TO RESPOND TO VERSUS ASKING EVERYBODY TO LOOK AT FIVE ADDITIONAL POLICIES FROM OTHER CITIES. WHEN WE'VE KIND OF GONE THROUGH THAT EXERCISE AND MADE SOME RECOMMENDATIONS, I'M NOT SAYING THAT THOSE OTHER CITIES MIGHT NOT HAVE SOMETHING THAT WE SHOULD LOOK AT, BUT I THINK MAYBE IT'D BE HELPFUL FOR OPERATIONS TO LOOK AT THOSE OTHERS AND SEE IF THERE'S

[02:20:01]

[XII. COMMITTEE REPORTS]

YES, WE HAVE A PROPOSED HUMAN RESOURCES COMMITTEE MEETING ON AUGUST 28TH. AND ON THAT IF TO

[XIII. CONSENT AGENDA ITEMS]

[Additional Items]

THANK YOU. I KNOW THERE WERE A COUPLE ISSUES CONCERNING THE RECOMMENDATIONS IN THE LAST

[02:25:03]

COUNCILMEMBER. YES. WHAT I WANTED TO SAY WAS IF AND I AM A PART OF THE EMAIL THREAD OR THE EMAIL CHAIN, WHATEVER WE WANT TO CALL IT. BUT IN LOOKING BACK AT PLANT MORAN SCOPE OF WORK, NO ONE OTHER THAN THE CITY ATTORNEY'S OFFICE SHOULD HAVE BEEN ENGAGING PLANT MORAN. SO I MEAN, THAT WAS THE SCOPE OF WORK THAT WAS SIGNED IN, WHAT, 2223? I HAVE TO PULL THAT UP, BUT NO ONE SHOULD HAVE BEEN ENGAGING WITH PLANT MORAN EXCEPT FOR THE CITY ATTORNEY'S OFFICE. I DON'T THINK ANYONE REALLY HAS AN ISSUE WITH THE REPORT BEING RELEASED. HOWEVER, THERE ARE STILL QUESTIONS. I KNOW I'VE RECEIVED SEVERAL QUESTIONS FROM MY CONSTITUENTS THAT NEED TO BE ADDRESSED OR ANSWERED. AND AS IT WAS PREVIOUSLY MENTIONED, NOT ONLY WAS THE MEN OF INTELLIGENCE ASSOCIATION MENTIONED IN THE AUDIT, BUT THERE'S STILL THE QUESTION OF THE NAACP. THEY WERE MENTIONED IN THE AUDIT. A KNOWN RADIO HOST W O W K WAS ALSO MENTIONED IN THE AUDIT, AND THERE WAS ALSO A MENTION OF ANOTHER MEMBER OF COUNCIL WITH AN OUTSTANDING BILL FOR $811 AND A LITTLE OVER $0.42, ALSO MENTIONED IN THE FORENSIC AUDIT REPORT. SO MY ASK IS MAYBE WE NEED TO DEVELOP SOME QUESTIONS SO THAT THE CITY MANAGER CAN HEAR OR FROM EVERYONE ON THIS COUNCIL THAT HAS ADDITIONAL QUESTIONS ABOUT THE FORENSIC AUDIT REPORT. BUT THERE'S STILL SEVERAL QUESTIONS THAT NEED TO BE ANSWERED AS IT RELATES TO THIS REPORT. AND I YIELD. AND I'M SORRY, I MEANT TO OPEN THIS DISCUSSION UP BY READING THE EMAIL FROM THE AUDITOR. WHAT I FIND QUITE INTERESTING IS THAT THIS AUDITOR HAS NO PROBLEM RESPONDING TO QUESTIONS BY EMAIL, BUT THE ONLY QUESTION THAT BASICALLY CAUSES AUDITOR TO REFUSE TO COME TO PRESENT TO COUNCIL AFTER SAYING THAT THEY WOULD COME TO PRESENT THE COUNCIL IS A QUESTION ABOUT HOW THE SCOPE GOT EXPANDED. THE AUDITOR IS SENT 3 OR 4 EMAILS IN RESPONSE TO QUESTIONS THAT COUNCIL MEMBER MITCHELL SENT BY EMAIL REGARDING MEN OF INTELLIGENCE. BUT THAT ONE QUESTION IS PREVENTING AN AUDITOR THAT WE PAY A CONSIDERABLE AMOUNT OF MONEY TO DO A REPORT AND IS REFUSING TO COME TO THIS COUNCIL, TO A COUNCIL MEETING AFTER BEING WILLING TO BECAUSE OF ONE QUESTION. I FIND THAT QUITE INTERESTING, BECAUSE ACTUALLY THE QUESTION COULD JUST BE ANSWERED IN THE EMAIL, AND MAYBE THAT WOULDN'T EVEN BE A TOPIC OF DISCUSSION AT THE PRESENTATION. BUT THE AUDITOR HAS NO PROBLEM RESPONDING TO EMAILS AND QUESTIONS THAT COUNCILMEMBER MITCHELL HAS SHARED SINCE THEN. I'M NOT SURE IF OTHERS, BUT SHE'S CONSTANTLY GOING BACK AND FORTH WITH INFORMATION AND RESPONDING TO QUESTIONS, BUT REFUSES TO COME TO THIS COUNCIL MEETING. A COUNCIL MEETING TO DISCUSS THIS PUBLICLY OR HAVE ANY QUESTIONS RAISED TO THEM PUBLICLY. SO ON AUGUST 12TH, TUESDAY, THAT WAS AFTER THE LAST MEETING. MADAM MAYOR, THANK YOU FOR READING MY FRIDAY EMAIL AT THE PUBLIC MEETING YESTERDAY.

THE RE READING REDUCED THE POSSIBILITY OF INTERPRETATIONS. COUNCIL MEMBERS, PLEASE KNOW WE WILL AID MR. JONES AS HE GAINS AN UNDERSTANDING OF THE FORENSIC WORK PERFORMED AND THE RECOMMENDATIONS AND THE PLANTE MORAN REPORT, SINCE HE WILL BE PRESENTING THE STATUS OF EACH

[02:30:02]

[02:35:03]

AND THAT'S NOT RELEASING THIS INFORMATION TO THE PUBLIC. IF WE GOT QUESTIONS, EVERYBODY MIGHT HAVE A QUESTION ABOUT THIS, THAT AND THE THIRD, BUT THERE'S NO WAY TO ANSWER THAT IN A TIMELY MANNER. I DON'T SAY WE SHOULD JUST SCRAP THE WHOLE PROJECT, WHOLE PROJECT BECAUSE OF THAT.

MAYBE WE CAN COME TO A CONSENSUS ON WHAT MAY OR MAY NOT NEED TO BE REDACTED OR WHATNOT, BUT I THINK THE PUBLIC HAS BEEN WAITING LONG ENOUGH FOR THIS. SO JUST BECAUSE ONE QUESTION PERSON MIGHT HAVE A QUESTION ABOUT SOMETHING, ANOTHER PERSON MAY HAVE A QUESTION THAT I DON'T THINK THAT'S. A SITUATION WHERE WE JUST HOLD UP THE WHOLE AUDIT. SO I KNOW IT'S A DISCUSSION NOW, BUT I YIELD. GO AHEAD. YIELD. ONE THING THAT HAPPENED BEFORE YOU ARRIVED, CITY ATTORNEY WIGGINS, DURING PUBLIC COMMENTS, A SPEAKER MENTIONED ETHICS ORDINANCE 2-4010. SO IF YOU CAN LOOK AT THAT, I'M NOT SURE IF IT'S GOING TO COME UP IN DISCUSSION, BUT THE REPORT IS AVAILABLE THROUGH OPEN RECORDS NOW LIKE IT'S AVAILABLE TO THE PUBLIC. THE ISSUE IS WHETHER OR NOT WE'RE GOING TO PUT IT ONLINE. AND GIVEN THE NUMBER OF PAGES, IT'S PROBABLY NOT EVEN A COST TO THE PUBLIC FOR PRODUCING IT OR THE AMOUNT OF TIME THAT IT WOULD TAKE TO PRODUCE IT. SO THE FIRST 15 MINUTES ARE NOT CHARGED FOR OPEN RECORDS. I WOULD IMAGINE IT WOULDN'T TAKE THAT LONG FOR THE CLERK'S OFFICE. WHOEVER PROCESSES OPEN RECORDS THERE TO SEND, YOU KNOW, THE LINK OR THE ATTACHMENT. SO IT LIKELY IS A FREE DOCUMENT EVEN THROUGH OPEN RECORDS. OH EXCUSE ME COUNCIL. MADAM MAYOR, JUST FOR CLARIFICATION PURPOSES, WITH THE DOCUMENT BEING 32 PAGES, YOU KNOW. YES, YES. SO ANYTHING OVER TEN PAGES IS $0.10 A PAGE. SO WE'VE BEEN CHARGING 320 AND THE ACCOUNT NUMBERS ARE REDACTED IN THE VERSIONS THAT HAVE BEEN RELEASED. THE ACCOUNT NUMBERS FOR THE MULTIFAMILY RESIDENTIAL UNITS, THOSE TWO. SO THERE ARE ACCOUNT NUMBERS TOWARDS THE END OF THE DOCUMENT THAT ARE LISTED. YEAH. THOSE ARE ALL REDACTED FOR MULTIFAMILY RESIDENTIAL I THINK.

ZIEGLER. OR DO YOU ALL ARE IN NOW? I'M SORRY I DIDN'T WRITE IT DOWN WHEN IT FIRST CAME UP.

OKAY. THANK YOU, MADAM MAYOR. SO I KNOW THE FEE WAS IT WAS $150,000. HAVE WE PAID THEM ALL THE $150,000 OR DO WE STILL OWE THEM? IS THERE A BALANCE THAT WE OWE THEM? WE PAID. WE PAID THE AMOUNT FOR THE. SO EVERYTHING HAS BEEN PAID. CORRECT? ALRIGHT. SO THAT TAKES CARE OF THAT. THE NEXT THING, THE NEXT SUGGESTION I WOULD HAVE FOR WHOEVER IT IS THAT WE DECIDE TO BE THE CONTACT PERSON, THE POINT OF CONTACT, THE LIAISON OR WHATEVER, I THINK. ANY QUESTIONS? EVERYTHING, JUST SO THAT WE CAN BE CONSISTENT AND NOT HAVE CONVERSATIONS WITH EVERYBODY. WE FORMULATE THOSE QUESTIONS AND PASS THEM TO WHOEVER THAT ONE PERSON IS, AND THEY GET ALL OF THOSE ANSWERS THAT WE NEED. AND THEN THE NEXT QUESTION IS FOR THE CITY ATTORNEY IN THE AGREEMENT OR THE CONTRACT, BECAUSE I THINK HISTORICALLY, IF YOU I THINK WHEN TAB AND TAB, THEY CAME AND THEY DID A PRESENTATION, IS THERE SOMETHING THAT'S IN THE CONTRACT THAT STATES THAT THEY SHOULD, THAT THEY, THAT THEY WERE REQUIRED TO COME AND DO A PRESENTATION. SO I REVIEWED THE SO IT WAS AN ENGAGEMENT LETTER AND I REVIEWED THAT FROM 2023. AND THE ONLY THING IN THERE THAT EVEN TOUCHED THEM DOING ANYTHING VERBAL WAS A STATEMENT THAT SAYS THEY WOULD GIVE PERIODIC VERBAL UPDATES OF THEIR PROGRESS, BUT THERE IS NOTHING IN THERE THAT REQUIRES THEM TO DO A FINAL PRESENTATION. IN FACT, WHEN I RELAYED TO THEM Y'ALL'S DESIRE TO HAVE THE DRAFT REPORT PRESENTED, THAT WAS A BACK AND FORTH. DO I HAVE TO CAN I JUST SEND THE DRAFT? AND I'M LIKE, NO, THE REQUEST OF COUNCIL IS THAT YOU PRESENT THE DRAFT REPORT. SO HOPEFULLY THAT ANSWERS YOUR QUESTION. THERE WAS NOTHING THAT REQUIRED NOTHING AT A PRESENTATION OKAY. OKAY. SO I

[02:40:01]

THEY CAN'T TALK ABOUT WHAT THE AUDITOR DID TO COME TO THOSE FINDINGS, BECAUSE THAT IS THE AUDIT THAT A AUDITOR WOULD ANSWER THOSE QUESTIONS. RIGHT. SO THAT'S WHY WE'VE LIMITED THE PRESENTATION ON THE EIGHTH TO WHAT STAFF CAN RESPOND TO. BUT PAYING SOMEBODY $150,000 AND THEN REFUSING TO COME STAND BEFORE THIS COUNCIL AND OUR COMMUNITY TO ANSWER ANY QUESTIONS THAT COUNCIL MAY HAVE. IF THAT QUESTION IS THE CHALLENGE OR THE ISSUE THAT PREVENTS THEM FROM COMING, THEY CAN'T ANSWER IT IN THE EMAIL LIKE THEY'VE DONE BACK AND FORTH ALL WEEK, RIGHT ABOUT OR LAST WEEK ABOUT THE QUESTIONS THAT WERE SENT. SO I'M JUST IT'S HARD TO UNDERSTAND BECAUSE THIS HASN'T HAPPENED. PREVIOUS AUDITORS HAVE MADE THOSE PRESENTATIONS. THERE WAS A FORENSIC AUDIT DONE. I THINK THE LAST ONE WAS DONE IN 2013. I HAVEN'T LOOKED TO SEE HOW THOSE FINAL THOSE FINDINGS WERE ACTUALLY PRESENTED, BUT I DON'T THINK THIS REQUEST IS UNREASONABLE. AND AGAIN, BASED UPON THE IMMEDIATE, ALMOST IMMEDIATE RESPONSE OF YES, WE'LL BE THERE, CAN WE BE FIRST ON THE AGENDA? YES, YOU'LL BE THE FIRST PRESENTATION AND ALL THOSE ACCOMMODATIONS AND BEING WILLING TO COME. AND ONE QUESTION PREVENTING THEM FROM COMING THAT THEY CAN ANSWER IN AN EMAIL AND STILL COME AND PRESENT TO COUNCIL. THAT'S THE PLAN RIGHT NOW. COUNCIL MEMBER CUMMINGS. SO THERE WILL BE A PRESENTATION TO THE PUBLIC AROUND THE RECOMMENDATIONS AND FINDINGS. FROM THE STAFF PERSPECTIVE OF THIS IS WHAT'S RECOMMENDED. AND THESE WERE THE FINDINGS AND THIS IS WHAT WE'RE DOING. THERE ARE SOME FINDINGS IN THE REPORT THAT SAY NOTHING FURTHER IS NEEDED. RIGHT. BUT WE WILL I THINK WE SHOULD STILL GO THROUGH EACH ONE AND SHARE THAT IN A PUBLIC MEETING WITH AT A COUNCIL MEETING, AND ALLOW COUNCIL TO ASK ANY QUESTIONS THEY MIGHT HAVE ABOUT THOSE NEXT STEPS. BUT IF THERE'S QUESTIONS ABOUT HOW IT WAS DONE, HOW THEY REACHED THOSE FINDINGS, THOSE CAN ONLY BE ANSWERED BY THE AUDITOR WHO AT THIS TIME IS REFUSING TO BE HERE. COUNCIL MEMBER ZIEGLER.

YES. THANK YOU. SO I BELIEVE IN REGARDING TO THE COST. THE $150,000 WAS FOR THE ENTIRE AUDIT THAT THE PLANTE MORAN COMPANY DID, AND THAT THIS ADDITIONAL FORENSIC AUDIT WAS ADDITIONAL AT NO COST TO US BECAUSE THE ORIGINAL AGREEMENT, THEY HAD NOT EXPENDED THE TOTAL AMOUNT OF MONEY THAT WE HAD AGREED TO PAY THEM. THAT'S THAT'S WHAT I REMEMBER. I COULD BE WRONG IN THAT. BUT THAT'S WHAT IS ALSO INDICATED IN THEIR EMAIL. SO THAT THAT'S WHERE THE $150,000 COMES FROM. AND THAT'S WHERE YOU SEE THE REDUNDANCY WITH THE DELETED VENDORS AND, YOU KNOW, STAFF MAKING PAYMENTS OVER 25 K WITHOUT COMING TO COUNCIL, BECAUSE THAT WAS PART OF THE INITIAL ORIGINAL AUDIT. AND THIS WAS THE EXTENDED PIECE THAT THEY DID FOR FREE, BECAUSE WE DID NOT HAVE ENOUGH WORK FOR THEM, ESSENTIALLY, SO THAT THAT'S THAT'S WHERE THE $150,000 COMES FROM, FROM MY UNDERSTANDING. COUNCIL MEMBER SHROPSHIRE. THANK YOU. WHAT EXTENDED PIECE? I'M NOT I DON'T REMEMBER. I MEAN, I THINK IN THE EMAILS SHE INDICATED THE ADDITIONAL SCOPE THAT WE SHOULD BE GRATEFUL FOR. AND IN THE REPORT IT SAYS WHICH ITEMS THEY

[02:45:04]

AND IF IT'S IN THE SCOPE OF WORK. ORIGINALLY THAT WAS THE CITY ATTORNEY, THEN IT SHOULD REMAIN THAT WAY. OR THE CITY MANAGER. IT SHOULD REMAIN THAT WAY BECAUSE SOMEHOW SOMEBODY UP HERE GAVE SOME INSTRUCTION TO GO OUT OF THEIR SCOPE OF WORK. SO TO GIVE THESE SO TO KEEP THAT APPEARANCE, TO KEEP THAT OF WHA, WHAT YOU WHAT IT SHOULD NOT BE BECAUSE NOBODY UP HERE SHOULD BE HAVING ANY CONVERSATION WITH THE AUDITORS. NO ONE. I HAVEN'T HAD IT. I'M SURE MY COLLEAGUES HAVEN'T HAD IT. BUT THERE'S ONE PERSON WHO HAVE HAD CONSTANT CONTACT WITH THE AUDITORS, AND THE ONLY PERSON WHO SHOULD BE HAVING CONTACT WITH THE AUDITORS IS THE CITY ATTORNEY. THAT'S WHAT IS IN THE SCOPE OF WORK, AND THAT IS THE WAY IT SHOULD BE. NOW, THE QUESTION IS WHETHER OR NOT THE INFORMATION, BECAUSE THEY CAN GET THE INFORMATION RIGHT NOW IF THEY DO AN OPEN RECORDS. AS A MATTER OF FACT, THE INFORMATION HAS ALREADY BEEN SHARED WITH THE PUBLIC BY THAT SAME COUNCIL PERSON. SO IT NOBODY IS STOPPING ANYONE FROM PUTTING IT ON THE WEBSITE. IT CAN GO UP THERE. IT'S JUST THAT THEIR INFORMATION IN THERE THAT'S NOT CORRECT, THAT NEED TO BE CORRECT. AND IN ORDER TO DO THAT, IT WAS SAYING WAIT UNTIL YOU HAVE THE PRESENTATION. SO YOU WILL HAVE THE RECOMMENDATIONS ON HOW YOU'RE GOING TO CORRECT THE INFORMATION. THAT'S INCORRECT. BUT IF IT'S THE WILL OF COUNCIL, THEN IF THAT'S WHAT THEY WANT TO DO IS TO PUT IT ON THE WEBSITE, THEN THAT'S FINE. BUT AT THE END OF THE DAY, THERE NEEDS TO BE ONE PERSON WHO COUNCIL CAN SEND ALL THEIR QUESTIONS TO WHO THEY CAN SEND IT TO THE AUDITORS TO GET THE QUESTION ANSWERED, AND I'LL YIELD. SO ONE QUICK THING ON CORRECTING THE REPORT. I DON'T BELIEVE STAFF CAN OR HAS THE AUTHORITY TO CORRECT ANY INFORMATION IN THE REPORT BY THE AUDITOR. AGAIN, THAT'S WHY THE AUDITOR PRESENTS AND PRESENTATION IS NEEDED. NO, I'M I'M JUST TRACKING. I WANT TO SAY THIS OUT LOUD BECAUSE THE AUDITOR IN AN EMAIL HAS OFFERED A SUPPLEMENTAL REPORT. SUPPLEMENTAL REPORT MEAN MORE MONEY, RIGHT. OR IF, YOU KNOW, THEY SHE WAS VERY CAVALIER ABOUT YOU KNOW, WE SHOULD BE HAPPY BECAUSE THE EXPANDED SCOPE WAS DONE WITH NO ADDITIONAL COST. IS SHE DOING A SUPPLEMENTAL REPORT AND NO ADDITIONAL COST? THE EXPANDED AREAS OF CONCERN LISTED IN THE REPORT ON PAGE TWO. DATA TESTING CREDIT CARDS CONFLICT OF INTEREST POLICY, POSITIVE PAY. OUTSTANDING UTILITY BILLS. ONGOING WIRE DURING SAME TIME FRAME AS PHISHING SCHEME. THOSE WERE THE THINGS THAT THEY EXPANDED THEIR SCOPE ON. AND SO, YOU KNOW, SHE MENTIONED A WILLINGNESS, BUT SHE ALSO MENTIONED A SUPPLEMENTAL REPORT OR SUPPLEMENTAL EFFORTS OR WHATEVER. SO ARE THEY SAYING THAT'S MORE MONEY BECAUSE THEIR REPORT IS THEIR REPORT. THE INFORMATION WITHIN IT CAN ONLY BE CORRECTED BY THEM. AGAIN, ALL WE HAVE RIGHT NOW IS THE EMAIL CHAIN. AND IF WE CAN'T, YOU KNOW, RESOLVE THIS IN A WAY THAT GETS INFORMATION THERE, THEN WE DON'T HAVE TO DISCLOSE THE EMAILS. LIKE THAT'S THE ONLY WAY WE'RE GETTING FEEDBACK ON ISSUES OR QUESTIONS THAT WERE RAISED ABOUT WHAT WAS IN THE REPORT.

THEY MAY BE CONCERNS ABOUT, OR MAY NEED TO BE CORRECTED BECAUSE THE AUDITOR REFUSES TO COME TO PRESENT TO THIS COUNCIL AND IS OFFERING TO DO SUPPLEMENTAL REPORT. DOES THAT MEAN SUPPLEMENTAL WORK AND SUPPLEMENTAL FEED? COUNCIL MEMBER MITCHELL AND COUNCIL MEMBER CUMMINGS? MADAM CITY ATTORNEY, HAVE YOU HAD A CHANCE TO LOOK AT TWO DASH? WHAT DID I SAY? 4010 OKAY. THANK YOU, MADAM CITY CLERK. SO CAN A MOTION BE MADE TO MAKE THIS FREE FROM ANY COST FROM OPEN RECORDS? COULD THAT BE A MOTION MADE ALSO SO WE DON'T HAVE TO. SO SAY SOMEBODY DID WANT TO PUT AN OPEN RECORDS REQUEST FOR THIS. CAN A MOTION BE MADE THAT THIS PARTICULAR DOCUMENT IS FREE TO THE PUBLIC? I THINK YOU SAID CLERK, BUT THAT'S OKAY. OH, I'M SORRY, I'M

[02:50:02]

SO I WOULD LIKE TO MAKE A MOTION THAT WE PUT THIS FORENSIC AUDIT ON THE CITY'S WEBSITE. DO YOU WANT TO INCLUDE WHEN IN YOUR MOTION. TODAY OR END OF THE WEEK OR WHAT'S WHAT'S TOMORROW THE 19TH. OKAY. AUGUST THE 19TH. FOR AUGUST 19TH, THERE'S A MOTION TO MAKE. PUT THE FORENSIC AUDIT REPORT ON THE WEBSITE BY AUGUST 19TH. IS THERE A SECOND SECOND BEEN MOVED AND PROPERLY SECONDED? DISCUSSION. COUNCIL MEMBER CUMMINGS YES. QUESTION TO CITY MANAGER AND CITY ATTORNEY.

HAVE WE REACHED OUT TO A SUPERVISOR OR MR. OR MISS PLANTE MORAN OR JUST TO KIND OF, YOU KNOW, JUST TO SEE IF. I WELL, I WAS I WAS JUST GOING TO SAY THE CITY MANAGER'S OFFICE HAS NOT.

SAID OKAY. BECAUSE IF HISTORICALLY WHEN WE HAVE THESE AUDITS, THEY DO COME OUT AND PRESENT. I WAS JUST WONDERING IF THERE'S A YOU KNOW, YOU DON'T ACT RIGHT AND YOU GO TO, YOU KNOW, SOMEBODY THAT'S ABOVE YOU TO ASK. WHAT WE'VE NOT NO ONE HAS REACHED OUT OR I HAVEN'T.

AND JUST BY LOOKING AT. MICK MCHALE, MICHELLE MCHALE'S SIGNATURE, IT SAYS SHE'S THE PARTNER. I DON'T KNOW, THAT LIKELY TELLS ME SHE IS THE HEAD. SHE MAY HAVE OTHER PARTNERS, OKAY, BUT THAT'S WHAT HER SIGNATURE LINE SAYS. BUT I HAVE NOT REACHED OUT TO ANYONE THAT POTENTIALLY IS ABOVE HER. I CAN GO ONLINE TO SEE IF YOU KNOW, ON THE WEBSITE. I JUST DIDN'T KNOW IF WE HAD EXHAUSTED ALL EFFORTS TO TRY AND JUST TO BRING HER DOWN. AND ONE MORE QUESTION. I KNOW COUNCIL MEMBER SHROPSHIRE SAID THAT SHE DIDN'T REALLY HAVE ANY. SHE DIDN'T HAVE AN ISSUE WITH THE AUDIT BEING POSTED, BUT THERE WERE SOME THINGS THAT NEEDED TO BE CLEANED UP OR CHANGED ON THERE. DO. WHAT ARE THOSE? LIKE ONE FOR THE BUSINESS THAT THAT IS IN THERE, THAT AND THERE. THERE ARE OTHER THINGS. BUT WHAT BUT WHAT I WANT TO DO IS IF WE'RE GOING TO MAKE THIS MOTION, AT LEAST MAKE THE MOTION AS WELL, TO HAVE EITHER THE CITY ATTORNEY BE THE POINT OF CONTACT WHEN HAVING A CONVERSATION WITH THE AUDITORS. YEAH, I THINK THAT'S CURRENTLY IN THE ENGAGEMENT DOCUMENT IN SCOPE. NOW, THAT WAS BEFORE THIS COUNCIL BECAUSE WE ENGAGED THEM IN OCTOBER 2023. SO SOME PEOPLE WERE NOT HERE THEN. AND SO IF WE WANT TO MAKE CLEAR THAT THAT THAT SAME THAT IS STILL THE SAME INTENTION OF COUNCIL, THEN THAT COULD BE DONE BY A FRIENDLY AMENDMENT OR A SUBSTITUTE MOTION. BUT SO, SO EVEN TO THAT INSTANCE, CAN WE INCLUDE THE CITY MANAGER'S OFFICE AND THE LEGAL DEPARTMENT? YEAH. SO GENERALLY WITH FORENSIC AUDITS, AS WAS INDICATED IN THE AGREEMENT, THE WHAT DO YOU CALL IT, THE SCOPE OF WORK IN THE INITIAL FEE ENGAGEMENT ENGAGEMENT LETTER. THE CITY ATTORNEY IS USUALLY THE POINT OF CONTACT FOR FORENSIC AUDITS BECAUSE OF THE INFORMATION THAT MAY BE NEEDED OR, YOU KNOW, NOT TO PUT STAFF OR OPERATIONS IN ANY TYPE OF POSITION. AND SO THAT REQUEST OF THE CITY ATTORNEY ACTUALLY CAME FROM PLANTE MORAN. THAT ACTUALLY COMES FROM THE FORENSIC AUDITOR.

THEY SELECTED THE STAFF PERSON THAT THEY WANTED TO ENGAGE WITH. RIGHT. WAS THAT I GUESS PARTLY THE REASON I THINK MAYBE THE CITY MANAGER AND THE TIME WAS IN QUESTION WITH, YOU KNOW, UNDER UNDER INVESTIGATION. I WANTED TO STILL HOLD TRUE SINCE WE HAVE NEW STAFF. I MEAN, YEAH, BUT I KNOW OTHER CITIES WHERE THEY MAKE THE SAME REQUEST. SO, YOU KNOW, I MEAN, I'M OPEN. I MEAN, I THINK WE ALL SHOULD, YOU KNOW, WE ALL HAVE OUR QUESTIONS AND, YOU KNOW, IF, IF WE CAN COME TO SOME TYPE OF AGREEMENT, HOW WE ASK THOSE QUESTIONS BECAUSE I, YOU KNOW, THROWING OUT ONE QUESTION A MONTH, WE'RE NEVER GOING TO HAVE THIS. IT'S NEVER GOING TO REACH THE PUBLIC AT THIS AT THIS RATE. I MEAN, I STILL HAVE MY MOTION ON THE FLOOR. I THINK SOMEBODY WOULD

[02:55:05]

WHETHER OR NOT PUTTING IT ON THE WEBSITE MINIMIZES THE ISSUES THAT THOSE INDIVIDUALS OR ORGANIZATIONS HAVE. I'M NOT SURE. I MEAN, THAT'S FOR THEM TO THEY HOLD THAT, BUT I WOULD SAY THAT IN DEFENSE OF THE CITY, WE'RE NOT THE AUTHORS. AND UNFORTUNATELY, BASED ON WHAT EVERYONE HAS SAID HERE TONIGHT, WE DON'T HAVE THE OPPORTUNITY TO ASK OR WE DIDN'T HAVE THE OPPORTUNITY TO ASK THE QUESTIONS OF HOW THEY REACHED THOSE CONCLUSIONS, MAYBE TO HAVE SOME CLARITY AROUND HOW THEY GOT TO THOSE RESPONSES. AND SO I DON'T NECESSARILY HAVE A REDLINE, YOU KNOW, A CLEAR RESPONSE TO WHAT HAPPENS NEXT IF IT'S PUT ON THE WEBSITE AND THOSE INDIVIDUALS OR ORGANIZATIONS TAKE ISSUE WITH IT BECAUSE IT'S A PUBLIC DOCUMENT ALREADY. I'M NOT SURE IF THAT INCREASES THEIR THEIR ISSUE. I CERTAINLY CAN'T SPEAK FOR THOSE INDIVIDUALS. WITH RESPECT TO SECTION 2-40. SORRY, I LOST THE NUMBER 2-4010. DUTY TO LEAVE. YES, HOPEFULLY EVERYONE HAS BEEN ABLE TO SEE THAT I CAN READ IT IF YOU HAVEN'T. IT BASICALLY SAYS THAT TO AVOID THE APPEARANCE OF IMPROPRIETY AFTER ANY PUBLIC SERVANT OR PARTNER IN INTEREST IS DETERMINED TO HAVE A CONFLICT OF INTEREST OR A POTENTIAL CONFLICT OF INTEREST IN ANY MATTER. AND ONCE ALL QUESTIONS RELATING TO THE CONFLICT OF INTEREST HAVE BEEN ANSWERED TO THE SATISFACTION OF THE DECISION MAKER, THE PUBLIC SERVANT SHALL IMMEDIATELY LEAVE THE MEETING ROOM, EXCEPT THAT IF THE MATTER IS BEING CONSIDERED AT A PUBLIC MEETING, THE PUBLIC SERVANT MAY REMAIN IN THE AREA OF THE ROOM OCCUPIED BY THE GENERAL PUBLIC. IF A PUBLIC SERVANT WHO HAS A CONFLICT OF INTEREST IN A MATTER IS PRESENT AS A MEMBER OF A BODY, TO WHICH IS TO CONSIDER THE MATTER, THE PUBLIC SERVANT SHALL LEAVE HIS OR HER REGULAR SEAT AS A MEMBER OF THE BODY, AND NOT RETURN UNTIL DELIBERATION AND ACTION ON THE MATTER IS COMPLETED. AND THEN IT GOES ON FURTHER TO SAY THAT CONSENT AGENDAS, WHERE THERE'S NO DELIBERATION, DOES NOT REQUIRE MEMBERS OF VOTING BODIES TO LEAVE THEIR SEATS. I THINK THE IMPORTANT PORTION OF THIS IS ONCE ALL QUESTIONS

[03:00:05]

SO IF YOU READ THOSE ALL IN TANDEM, YOU'VE GOT A COUPLE OF DIFFERENT SCENARIOS, RIGHT? IF THE PUBLIC SERVANT. INDEED HAS THE CONFLICT OR POTENTIAL CONFLICT OF INTEREST, THEY SHOULD LEAVE THE ROOM. BUT IF IT'S BEING DISCUSSED AT A PUBLIC MEETING, THEN THEY CAN STAY IN THE ROOM. JUST NOT, I GUESS, WHEREVER THEY WERE SEATED BEFORE. AND THEN IT GOES ON TO SAY THAT IF THE PUBLIC SERVANT IS A MEMBER OF THE BODY, SO A MEMBER OF CITY COUNCIL, THEN THE PUBLIC SERVANT SHALL LEAVE HIS OR HER REGULAR SEAT. AND BECAUSE WE'RE IN A PUBLIC MEETING, LEAVING THE SEAT DOESN'T NECESSARILY MEAN LEAVING THE ROOM. SO IT'S A FEW DIFFERENT SCENARIOS THAT WE JUST HAVE TO WORK THROUGH. ONCE YOU IDENTIFY THE PUBLIC SERVANT. CORRECT. AND MY QUESTION IS, CAN THIS COUNCIL REQUIRE THE PUBLIC SERVANT TO LEAVE THE ROOM IF THE PUBLIC SERVANT DOESN'T LEAVE THE ROOM? NO, THE ACTION IS ON THE ACTUAL PUBLIC SERVANT. ONCE IT'S DETERMINED BY THE BODY, THE DECISION MAKER, AS IT'S DEFINED HERE, THAT A CONFLICT OF INTEREST OR THE POTENTIAL CONFLICT OF INTEREST EXISTS. SO THE ONUS IS ON THE PUBLIC SERVANT. AND IF THE PUBLIC SERVANT DOESN'T LEAVE THE ROOM, THEN WHAT HAPPENS? OH, I DON'T KNOW. LET ME SEE IF I CAN GET SOME GUIDANCE ON THAT. I'LL COME TO YOU. RIGHT. OH YES. BECAUSE I NEED TO READ SOME OTHER SECTIONS. SO EVEN I'M JUST BASING A LOT OF THIS IS BASICALLY RECUSAL. RECUSAL BECAUSE I'M IN THE ROOM. OUT THE ROOM IS BASICALLY SAYING YOU HAVE TO RECUSE YOURSELF. IS THAT WHAT YOU'RE SAYING? I WOULD BASICALLY SAYING WHAT? THIS PERSON HAS TO RECUSE THEMSELVES. I'M NOT I KNOW THIS MATTERS. AROUND IN THE ROOM, OUT THE ROOM. I'M TRYING TO SEE IF THAT'S THAT'S OKAY. ALL RIGHT. THERE IS A MOTION ON THE FLOOR. WHILE THE CITY ATTORNEY IS LOOKING TO I. I THINK I'M READY, MADAM MAYOR.

OKAY. I JUST WENT TO WHERE THERE ARE POTENTIAL VIOLATIONS OF THIS, AND IT BASICALLY SAYS THAT IF THERE'S AN ALLEGED VIOLATION OF THIS CHAPTER. SO YOU ASK THE QUESTION OF CAN THE CITY COUNCIL MAKE SOMEONE LEAVE A PUBLIC SERVANT LEAVE? BASED ON WHAT WE READ EARLIER IN THE DUTY TO LEAVE THE MEETING, THE DUTY IS ON THE ACTUAL PUBLIC SERVANT WHO IS DEEMED TO HAVE THE CONFLICT OR POTENTIAL CONFLICT. AND SO, AGAIN, READING THESE ORDINANCES IN TANDEM, IF THE VOTE OF THE DECISION MAKER IS THAT THERE IS A CONFLICT OR POTENTIAL CONFLICT OF INTEREST, AND THE PUBLIC SERVANT WHO IS THE SUBJECT OF THAT CONFLICT DOES NOT EXERCISE THAT DUTY, THEN THE ONLY THING THAT I SEE IS THE NEXT STEP WOULD BE AN ALLEGED VIOLATION, WHICH WOULD BE AN ETHICS COMPLAINT. ALL RIGHT. SO THERE IS A MOTION ON THE FLOOR TO PUBLISH THE FORENSIC AUDIT BY AUGUST 19TH ON THE CITY WEBSITE. WAS IT SOMETHING ELSE IN THE MOTION THAT WAS. THAT'S OKAY.

READ IT BACK. THAT'S IT. THAT WAS MOTION. YES. CORRECT. ON THAT. COUNCIL MEMBER SHROPSHIRE.

[03:05:07]

[03:10:08]

SO WITH THAT, IF IT IS APPROPRIATE, I'LL MAKE A FRIENDLY AMENDMENT TO THE MOTION TO POST THE AUDIT BY END OF DAY, THE 19TH OF AUGUST, AND THEN ADD IN TERMS OF POINT OF CONTACT TO THE AUDITOR THAT IT IS RELEGATED TO THE CITY ATTORNEY AND THE CITY MANAGER. IF THAT FRIENDLY AMENDMENT WOULD BE ACCEPTED. COUNCILMEMBER MITCHELL, DO YOU ACCEPT THE FRIENDLY ACCEPT THE FRIENDLY AMENDMENT? I DO THANK COUNCIL MEMBER FREELY. YOU MADE THE SECOND. DOES THE SECOND STILL STAND OKAY? I HAVE ONE OTHER QUESTION, MR. GOLDEN. THE $150,000 THAT YOU QUOTED WAS THAT FOR FORENSIC AUDIT ALONE? IT WAS UP TO 150,000. I THINK THE WORK THAT THEY DID, THEY DID COME UNDER THAT 150,000. AND THAT DIFFERENCE WAS USED FOR THE GOVERNMENTAL ACCOUNTING SERVICES THAT PLANT MORAN DOES. SO DO YOU KNOW THE DIFFERENCE? LIKE WHAT? HOW MUCH WAS FOR A FORENSIC AUDIT AND HOW MUCH WAS FOR GOVERNMENTAL ACCOUNTING SERVICES? NOT AT THIS TIME. I WOULD HAVE TO BRING THAT BACK. WHAT IS THE AMOUNT FOR THE FORENSIC AUDIT? OVER SIX FIGURES? YES. OKAY. SO WE PAY OVER $100,000 TO AUDITOR, AND I STILL HAVEN'T HEARD ANYONE SHARE THE CONCERN THAT THE AUDITOR IS REFUSING TO COME TO A MEETING TO PRESENT TO THIS COUNCIL, ALTHOUGH THEY READILY ACCEPTED ON AUGUST THE. WAS IT THE BECAUSE WE WERE PREPARING FOR THE 11TH? I THINK IT WAS THE DAY AFTER WE HAD A MEETING ON WHAT WHAT WERE THE DATES OF THE MEETING? TODAY'S THE 18TH. SO IT WAS THE 11TH AND THEN SEVEN DAYS FROM THAT WAS THE FOURTH. SO ON THE FIFTH, THEY READILY AGREED, RECANTED THAT AND REFUSED. ON THE EIGHTH AND ARE STILL REFUSING. BUT WE PAID THEM OVER $100,000. AND THE ONE THING THAT THEY'RE SAYING THEY DON'T WANT TO COME IS BECAUSE THERE WAS A QUESTION ASKED. AND WHILE THEY'RE ANSWERING ALL OF THESE OTHER QUESTIONS THAT HAVE GONE THROUGH THE EMAIL AND WHICH WILL NOW GO THROUGH THE CITY MANAGER AND THE CITY ATTORNEY, THEY STILL REFUSE TO ANSWER THAT QUESTION AND ARE REFUSING TO COME. AND WE'RE OKAY WITH PAYING OVER $100,000 TO A PROFESSIONAL WHO COMPLETED THE AUDIT, WHO STAFF WON'T BE ABLE TO ANSWER THOSE QUESTIONS, BUT WE'RE GOING TO GO BACK AND FORTH IN EMAILS.

AND IF THAT IS THE CASE, THEN I'M GOING TO BE ASKING THAT ALL OF THESE EMAIL CHAINS BE MADE AVAILABLE AS WELL, BECAUSE THAT'S THE ONLY WAY WE CAN GET INFORMATION TO THE PUBLIC. AND THAT'S UNFORTUNATE. IT'S EXTREMELY DISAPPOINTING. BUT, YOU KNOW, MAYBE THEY'LL HAVE A CHANGE OF HEART. COUNCIL MEMBER ATKINS YES, MADAM MAYOR, WHEN WE DISCUSSED THIS IN THE WORK SESSION, I DID HAVE THAT SAME SENTIMENT. I EXPRESSED THAT AND I DID STATE THAT WHILE I WAS NOT A PART OF THE CONVERSATION, I DON'T KNOW IF THE CONVERSATION WAS CONTENTIOUS, BUT IT SEEMED FROM THE EMAIL THAT WE RECEIVED FROM PLANTE MORAN THAT THE DECISION WAS MADE BASED ON A QUESTION ASKED. I SAID THAT I FOUND THAT TO BE DISTURBING AND DISAPPOINTING TONIGHT. THAT SENTIMENT REMAINS THE SAME. THAT IS VERY DISTURBING AND DISAPPOINTING TO ME. I WOULD THINK THAT A REPUTABLE FIRM LIKE PLANTE MORAN WOULD WANT TO COME AND DEFEND THE WORK THAT THEY HAVE DONE ON BEHALF OF THIS CITY. ANYTHING THAT WE ARE TO SAY ABOUT THEIR FINDINGS WOULD BE PURE SPECULATION BECAUSE WE DID NOT PERFORM THE AUDIT, SO I REMAIN DISAPPOINTED AND DO FIND IT DISTURBING THAT THEY REFUSE TO COME TO PRESENT THEIR FINDINGS. THANK YOU, COUNCILMEMBER ATKINS. YOU ARE ABSOLUTELY CORRECT. YOU DID MENTION THAT THAT THE WORK SESSION. SO MY APOLOGIES ON THAT. WE HAVE A MOTION ON THE FLOOR TO POST THE AUDIT REPORT FOR FORENSIC AUDIT REPORT ON THE WEBSITE BY CLOSE OF BUSINESS ON FEBRUARY 19TH. I'M GOING TO SAY THAT'S A PART OF YOUR FRIENDLY AMENDMENT TOO, BECAUSE YOU TALKED ABOUT THAT. AND HE JUST SAID ON THE 19TH, BUT BY CLOSE OF BUSINESS ON FEBRUARY 19TH AND WHY I'M IN FEBRUARY, THAT'S MY BIRTHDAY MONTH. THAT'S A LONG TIME AWAY. AUGUST THE 19TH, THANK YOU. AND THAT THE POINT OF CONTACT, THE POINTS OF CONTACT MOVING FORWARD WILL BE THE CITY ATTORNEY AND THE CITY MANAGER.

[03:15:05]

[03:20:05]

SIR. OKAY. SO I KNOW WE'RE MAKING A MOTION FOR THIS TO GO OUT TOMORROW. DO WE Y'ALL NEED AN EXTRA DAY OR TWO OR HAVE YOU ALREADY HAVE? I'M NOT, I GUESS, MADAM, I DON'T KNOW THE ANSWER.

CITY. OKAY, THAT'S JUST SOUNDS LIKE MR. JONES CUSTOMER CARE AND ASKING THEM WHAT THE ACCOUNT NUMBERS ARE IN THE MORNING. THAT'S JUST A MATTER OF ME ASKING THEM. IS THIS FOR A RESIDENTIAL PROPERTY OR A MULTIFAMILY PROPERTY? INDIVIDUAL OR CORPORATE? OKAY. COMMERCIAL.

THANK YOU, THANK YOU, SAID THE CITY MANAGER. MR. JONES MAY HAVE THE ANSWER. THEY ARE INDIVIDUAL ACCOUNTS. THEY'RE INDIVIDUALS. ALL THREE ARE THE TWO ACCOUNT NUMBERS IN THERE ARE RESIDENTIAL INDIVIDUAL ACCOUNTS. THEY ARE NOT MULTIFAMILY. WITH THAT INFORMATION, THE ANSWER TO YOUR QUESTION THEN, SIR, IS THAT THE ACCOUNT NUMBERS WOULD NEED TO COME OUT. AND THAT'S JUST STATE LAW. OKAY. SO WE JUST SPECIFICALLY TALKING ABOUT THESE ACCOUNT NUMBERS RIGHT NOW, THAT'S THE ONLY INFORMATION THAT'S SUBJECT TO REDACTION OKAY. I MEAN THAT'S BASICALLY WHAT I WAS GETTING AROUND TO. SO THANK YOU I KNOW OKAY. SO WITH THAT BEING SAID, I GUESS WE CAN MAKE CLARIFY THE REDACTED VERSION OR IF IT NEEDS TO BE REDACTED OR I FORGET WHAT EXACTLY WHAT. YOU COULD AMEND THE MOTION TO BE POST THE FORENSIC AUDIT ON THE CITY'S WEBSITE BY CLOSE OF BUSINESS ON AUGUST 19TH. WITH THE NECESSARY LEGAL REDACTIONS AFTER THE NECESSARY LEGAL REDACTIONS HAVE BEEN MADE, AND THAT THE CITY ATTORNEY AND CITY MANAGER ARE THE POINTS OF CONTACT FOR THE FORENSIC AUDIT. SO I GET THAT. SO CAN WE MOVE THAT SO MOVED.

YEAH. I THINK YOU, THE MAYOR, CAN AMEND THE MOTION SINCE IT'S STILL ON THE FLOOR AND I HAVEN'T CALLED THE QUESTION. RIGHT. ATTORNEY WIGGINS. REPEAT THAT THERE WAS A FRIENDLY AMENDMENT.

SO I RESTATED THE FULL MOTION AND THEN THE MAKER CAN AMEND THE MOTION BECAUSE I HAVEN'T CALLED FOR THE QUESTION. OR SHOULD IT COME THROUGH ANOTHER FRIENDLY AMENDMENT. SO. IT YOU PROBABLY SHOULD VOTE ON THE AMENDMENTS EACH BEFORE VOTING ON THE WHOLE MOTION. YOU SEE WHAT I MEAN? SO YOU HAD ONE FRIENDLY AMENDMENT OKAY. THAT'S FINE. NOW THERE'S ANOTHER AMENDMENT TO ADD TO THE CURRENT STATUS OF THE MOTION. YOU PROBABLY SHOULD TAKE THAT IN STEPS. SO VOTE TO ADD. NOW THIS NEW INFORMATION TO THE MOTION ON THE FLOOR. IF THAT GETS ADDED THEN YOU VOTE ON THE ENTIRE MOTION WITH THE ADDITIONS. WELL WE DIDN'T VOTE ON THE FIRST FRIENDLY AMENDMENT I UNDERSTAND THAT, DO WE? MY RECOMMENDATION WOULD HAVE WOULD HAVE BEEN TO DO SO. BUT FRIENDLY AMENDMENTS IS SOMETHING THAT YOU GUYS COMMONLY DO, WHICH IS FINE. BUT NOW YOU'VE GOT A SECOND FRIENDLY AMENDMENT AND IT JUST MAKES IT A LITTLE HARDER. SO A SUBSTITUTE MOTION CAN SOMEBODY IT WILL WOULD IT BE A SUBSTITUTE. SO I'LL, I'LL CALL FOR THE QUESTION ON THE FIRST MOTION AND THEN DO ANOTHER MOTION BECAUSE I CAN'T DO AN AMENDMENT I HAVE A MOTION ON THE FLOOR. SO YOU HAVE A MOTION ON THE FLOOR THAT INCLUDES POSTING THE FORENSIC AUDIT REPORT ON AUGUST 19TH AND ALLOWING THE CITY MANAGER AND THE CITY ATTORNEY'S OFFICE TO BE THE POINT OF CONTACT. THAT'S YOUR CURRENT MOTION ON THE FLOOR, CORRECT? THAT'S THE MOTION WITH THE FRIENDLY AMENDMENT. NOW WHAT I'M SO I WOULD THINK YOU NEED TO PAUSE ON THAT. DON'T CALL THE QUESTION ON THAT. TAKE UP THE AMENDMENT TO THAT WHICH IS THE REDACTED CONVERSATION. GET A VOTE TO ADD THAT TO THE MOTION AND THEN VOTE ON THE ENTIRE THING. OKAY. WHO'S GOING TO MAKE THE MOTION ON THE AMENDMENT OF THE REPORT BEING POSTED AFTER THE LEGALLY NECESSARY REDACTIONS HAVE BEEN MADE. SO MOVED SECOND, IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED. MOTION CARRIES. SO NOW THE COMPLETE MOTION IS POST THE FORENSIC

[03:25:02]

COUNCILMAN BUTLER I'M OUT. OKAY. ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? MOTION CARRIES.

NEXT UP IS THE. COUNCIL DISCUSSION AND POSSIBLE ACTION ON THE AWARD AND ACCEPTANCE OF THE FULTON COUNTY ARTS AND CULTURAL GRANT IN THE AMOUNT OF 10,005. OH. I'M SORRY. GOD, WHAT

[26. Council Discussion and Approval of USIS Inc. Contract Extension #2 for Workers' Comp ClaimsServices]

[27. Council Discussion and Possible Action of the Award and Acceptance of the Fulton County Arts & Cultural Grant in the Amount of 10,500.00]

[03:30:05]

MADAM MAYOR, MAKE THE MOTION THAT WE ACCEPT THE AWARD FOR FULTON COUNTY FOR SECOND. THE ACCEPT THE AWARD. CAN YOU SAY THE AMOUNT? AND FOR WHAT IS FOR $10,000, MADAM MAYOR? 10,500.

I'M SORRY. ITEM NUMBER 27 10,500. COUNCILMEMBER ROGERS, YOU'RE SECONDED. ANY DISCUSSION? QUESTION. COUNCILMEMBER ATKINS. MR. SWAIN, THANK YOU FOR THIS INFORMATION. AND THANK YOU ALSO, MR. DIRECTOR, FOR YOUR LEADERSHIP OF THIS DIVISION. SO WITH THIS THESE DOLLARS, THEY'RE LOWER. THEY'RE LESS THAN WE WOULD NORMALLY GET FROM FULTON COUNTY. CORRECT? CORRECT.

EVERYBODY'S ACROSS FULTON COUNTY. THE DOLLARS WERE LOWER THIS YEAR. AS A MATTER OF FACT.

MATTER OF FACT, MOST OF US FEAR WE WOULDN'T GET ANYTHING BECAUSE OF THAT, BECAUSE THERE IS A PECKING ORDER TO WHO GETS AWARDS IN IN FULTON COUNTY. AND WE KNOW THE PEOPLE AT THE TOP GET QUITE A BIT. BUT I'M JUST GRATEFUL THAT WE GOT SOMETHING. YES. CAN YOU CAN YOU JUST SPEAK TO.

BECAUSE HISTORICALLY, WE'VE ALSO RECEIVED DOLLARS FROM THE NATIONAL ENDOWMENT FOR THE ARTS ALSO. IS THAT CORRECT? YES. AND DO WE KNOW WITH WHAT'S HAPPENING WITH THE CURRENT ADMINISTRATION IF THOSE FUNDS HAVE BEEN CUT, OR ARE WE STILL IN THE RUNNING FOR THOSE DOLLARS? THEY HAVE BEEN CUT, BUT WE'RE STILL ADVOCATING FOR THAT. AS A MATTER OF FACT, EVEN FOR THIS, EVEN FOR FULTON COUNTY THIS YEAR, WHEN THEY REDUCED THE AMOUNT, ARTS LEADERS FROM ACROSS THE METRO CONVERGED ON THAT COMMISSION MEETING, AND WE BEGGED THEM NOT TO CUT IT. BUT THEY HAD TO, BECAUSE, AS I STATED EARLIER, THEY'RE TRYING TO REPAIR THE JAIL. SO. OKAY. ALL RIGHT. THANK YOU. FURTHER DISCUSSION. ALL THOSE IN FAVOR, THOSE OPPOSED MOTION CARRIES. WE ARE NOW AT ITEM REFLECTED ON

[29. Council Discussion and Possible Action on City of East Point Board/Commission on Aging]

IS THERE A SECOND SECOND? IT'S BEEN MOVED AND PROPERLY SECONDED. DISCUSSION. ALL THOSE IN FAVOR? ALL THOSE OPPOSED? MOTION CARRIES. THE FLOOR IS NOW OPEN. ALRIGHT. THANK YOU. THERE WAS ONE ADDITIONAL CHANGE THAT NEEDED TO BE MADE THAT WAS SENT OUT BY MADAM CITY ATTORNEY ON MONDAY, THURSDAY, THURSDAY, LAST THURSDAY. AND THAT CHANGE WAS SIMPLY TO ALLOW MAYOR AND COUNCIL TO MAKE APPOINTMENTS TO THE BOARD EVERY JANUARY. ANNUALLY. YES. SO THANK YOU, MADAM CITY ATTORNEY. YES. SO, YES, HAVING TALKED WITH THE PROPONENT OF THIS, DOCTOR MARTIN ROGERS WANTED TO HAVE IT WHERE THIS ORDINANCE WOULD BE EFFECTIVE IMMEDIATELY, BUT APPOINTMENTS WOULDN'T START UNTIL JANUARY 2026. AND SO THE APPOINTED MEMBERS OF THE COMMISSION ON AGING WOULD START SERVING FOR ANNUAL TERM OR ONE YEAR TERM BEGINNING JANUARY 2026. AND THOSE CHANGES ARE REFLECTED IN THE ORDINANCE THAT YOU GUYS RECEIVED ON THURSDAY NIGHT. THIS. THANK YOU. SO THAT'S CONSISTENT WITH OUR OTHER BOARDS, RIGHT? LOCAL BOARDS ARE THE TERM OF THE PERSON WHO APPOINTS THE YEARS FOR THE TERM OF THE PERSON WHO APPOINTS THEM.

WE HAVE. ONE OF THE OTHER BOARDS BY STATUTE IS LIKE FOUR YEARS REQUIRED. I THINK THAT'S LIKE BY IT OR SOMETHING. THE BLIGHTED PROPERTY TASK FORCE, I THINK IS AN ANNUAL APPOINTMENT. BUT THE OTHER TERMS OF THE YEARS. OKAY. I WILL ALSO ADD THAT IT PROVIDES THAT THE MEMBER CAN BE REAPPOINTED. SO WITH DOCTOR MARTIN ROGERS REQUEST FOR IT TO BE A ONE YEAR TERM, IF YOU DO DESIRE TO REAPPOINT THAT PERSON CAN BE REAPPOINTED FOR THE DURATION OF YOUR TERM. THANK YOU, DOCTOR MARTIN ROGERS I THINK THIS IS A GREAT IDEA, BUT I HAVEN'T HAD A CHANCE TO REALLY REVIEW IT YET, AND I WOULD LIKE TO BE ABLE TO TAKE THAT CHANCE TO GET TO REVIEW WHAT YOU WANT US TO DO. HOLD ON. COUNCILMAN. I HAVE A SEPARATE QUESTION. I DON'T KNOW IF COUNCILMEMBER

[03:35:09]

COUNCILMEMBER MARTIN ROGERS, THANK YOU. THIS COMMISSION WOULD BE SPECIFICALLY FOR EASTPOINTE RESIDENTS. WHEN I WAS FIRST ELECTED TO COUNCIL, IT WAS BROUGHT TO MY ATTENTION THAT THE CITY IS DOING EVERYTHING RIGHT. HOWEVER, OFTENTIMES THE SENIOR RESIDENTS DON'T FEEL WELL.

OFTENTIMES THERE WAS JUST AN ISSUE BROUGHT TO MY ATTENTION. AS FAR AS LIKE SENIORS HAVING A TAB ON OUR WEBSITE, WHICH IS SOMETHING THAT WAS DONE SEVERAL MONTHS AGO, WHERE YOU HAVE ALL OF THOSE RESOURCES AVAILABLE AND IT'S GEARED TOWARD THOSE SENIOR RESIDENTS, THE 55 AND OVER COMMUNITY. THIS COMMISSION IS MORE OR LESS FOR EASTPOINTE RESIDENTS. EACH OF US GETS TO APPOINT A RESIDENT, AND THIS PARTICULAR BOARD WILL JUST FOCUS ON EASTPOINTE RESIDENTS LEVERAGING THOSE RESOURCES THAT ARE AVAILABLE NOT ONLY IN EASTPOINTE, BUT ALSO FULTON COUNTY. AND IT WILL ALSO ALLOW THE SENIOR RESIDENTS TO HAVE A VOICE ON THE OF THEIR OWN THAT THEY MAY HAVE AN ISSUE. IT WAS BROUGHT TO MY ATTENTION LAST WEEK THAT ONE OF OUR SENIOR CITIZENS IS HAVING TROUBLE BRINGING HER GARBAGE CAN TO AND FROM HER DRIVEWAY, BECAUSE SHE IS ADVANCED IN AGE. NOW THAT SHE IS ADVANCED IN AGE NOW. BUT THERE ARE A COUPLE OF ISSUES THAT PLAGUE OUR SENIOR RESIDENTS, AND I FEEL THAT THROUGH THIS COMMISSION, THEY CAN BE LEVERAGED INTO PROVIDING AN EXTRA SYSTEM OF SUPPORT FOR THAT 55 AND PLUS OVER COMMUNITY.

THAT'S ALL I HAVE. YEAH, I KNOW PEOPLE REACH OUT TO SANITATION THAT THEY WILL HONOR THOSE REQUESTS FOR SENIORS. AND SO I DON'T KNOW THAT THE COMMISSION IS NEEDED FOR THAT. I MEAN, IT MAY BE A COMMUNICATION ISSUE, BUT THAT IS SOMETHING THAT'S ALREADY BEING DONE. LIKE SHE WOULD JUST NEED TO CALL SANITATION AND THEY WILL DO THAT FOR SENIORS. NOW, I DON'T KNOW IF THAT'S IN THE POLICY IN THE ORDINANCE. MADAM CITY CLERK, BUT THAT WOULDN'T BE A COMMISSION ORDINANCE THAT WOULD BE IN THE SANITATION ORDINANCE. IF THERE IS A DESIRE FOR THAT. BUT THEN I DON'T KNOW IF WE GET INTO AGE AND THINGS LIKE THAT. CITY ATTORNEY. SO IT'S NOT IN THIS DRAFT ORDINANCE FOR THERE TO BE A CALL TO SANITATION. THE ORDINANCE WAS WRITTEN BASED ON DOCTOR MARTIN ROGERS DESIRE TO SEE A COMMITTEE PUT TOGETHER TO DISCUSS ISSUES THAT IMPACT THE ELDERLY COMMUNITY, SO THAT LEVEL OF DETAIL IS NOT IN THERE. SIMILARLY TO COUNCILMAN FREHLEY'S REQUEST ABOUT THE DUPLICATION OF EFFORTS WITH THE FULTON COUNTY COMMISSION, THAT LEVEL OF DETAIL IS NOT IN THERE, I THINK. IT'S TO HAVE THE CITY TO HAVE ITS OWN. HAS THERE BEEN ANY LOOK AT WHAT THE COUNTY COMMISSIONERS, THE FULTON COUNTY COMMISSION ON AGING, DOES SUCH THAT EVEN TO AVOID A DUPLICATION OR JUST COMPLEMENT THE SERVICES THAT THAT'S RECOMMENDED, LIKE WHATEVER INVOLVEMENT THIS COMMISSION MIGHT HAVE WITH THAT? AND THEN ALSO THE ORDINANCE THAT'S ONLINE, I'M NOT SURE IF THIS IS THE MOST UPDATED VERSION BECAUSE IT SAYS MEMBER SHALL SERVE FOR A MINIMUM OF TWO YEARS WITH ELIGIBILITY FOR REAPPOINTMENT. INITIAL TERMS MAY BE STAGGERED FIVE MEMBERS FOR TWO YEARS AND FOUR MEMBERS FOR THREE YEARS TO MAINTAIN CONTINUITY. SO. OH EMAILED OKAY, WELL NEED TO MAKE SURE THE MOST RECENT VERSION IS ONLINE, MADAM CITY CLERK. IN DISCUSSION. COUNCIL MEMBER THEY WOULD LIKE TO HAVE MORE TIME TO LOOK AT IT.

[03:40:07]

RIGHT. SO IT'S NOT JUST A RESOLUTION. IT ACTUALLY WOULD BECOME ORDINANCE IN THE CITY. IF COUNCIL MEMBERS FEEL LIKE THEY NEED MORE TIME, IT'D PROBABLY BE HELPFUL TO MENTION THAT AT THIS TIME. SO WE DON'T TAKE ACTION ON SOMETHING THAT MIGHT BE SOMETHING THAT YOU ALL WANT TO DO, BUT NEED MORE TIME. ON CITY ATTORNEY WIGGINS. AND THE ONLY REASON IT'S AN ORDINANCE IS BECAUSE YOUR RULES REQUIRE IT TO BE, OH, YEAH. NO, I WASN'T SUGGESTING THAT IT SHOULDN'T BE.

I WAS SAYING THAT TO INDICATE TO COUNCIL THAT THIS WILL BE LAW. IT'S NOT A RESOLUTION POLICY STATEMENT. IT WOULD ACTUALLY BE AN AMENDMENT TO OUR ORDINANCE. AND IF PEOPLE FEEL LIKE THEY NEED MORE TIME FOR THAT, THEN MAYBE THAT SHOULD BE STATED. OR IF SOMEBODY WANTS TO MAKE A MOTION TO WAIVE THE FIRST READING, WHICH REQUIRES SIX VOTES, A SUPERMAJORITY INSTEAD OF JUST THE MAJORITY, THE WAY THE FIRST READING, THAT CAN BE DONE AS WELL. AND THEN IF THAT PASSES, ADOPTION OF THE ORDINANCE. BUT I DON'T SEE ANYBODY IN AND WE HAVE ONE MORE ITEM BEFORE WE CAN DEAL WITH ANY EXECUTIVE SESSION ITEMS AND GO HOME. AND SO I'M JUST TRYING TO FIGURE OUT WHAT COUNCIL'S DESIRE IS TONIGHT ON THIS ITEM. ANYBODY READY TO MOVE TONIGHT? I DON'T SEE ANY HANDS UP ON THAT. SO COUNCIL MEMBER ROGERS, YOU COULD MAKE A MOTION SINCE IT'S ON THE AGENDA TO PLACE THIS ON AN UPCOMING WORK SESSION AGENDA OR ANOTHER ITEM. SO COUNCIL MEMBERS MAY BE MORE READY TO ACT. ON. DID YOU WANT TO SAY SOMETHING? NOBODY ELSE. YEAH. SEPTEMBER MEETING, SEPTEMBER 8TH WORK SESSION. IF COUNCIL MEMBERS AREN'T READY TO ACT ON IT TONIGHT, LIKE THAT WOULDN'T GIVE A REAL OPPORTUNITY TO HAVE DISCUSSION BEFORE ACTION TO ACTUALLY TRY TO MOVE IT FORWARD. IT'S PROBABLY BETTER TO PUT IT ON THE SEPTEMBER 8TH WORK SESSION EIGHTH. SESSION COUNCIL MEMBER YOU GO AHEAD AND MAKE A MOTION SO WE CAN MOVE IT ON THE AGENDA. I'D LIKE TO MAKE. SO MOVED. IS THERE A SECOND IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR. ALL THOSE OPPOSED? MOTION CARRIES. NEXT UP

[30. City Council Retreat Agenda]

I WOULD LIKE TO MAKE A MOTION TO OPEN THE FLOOR FOR DISCUSSION AND POSSIBLE ACTION. SO MOVED.

IS THERE A SECOND? SECOND? IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? MOTION CARRIES. THE FLOOR IS OPEN. COUNCIL MEMBER SHROPSHIRE. OKAY. IN THE PAST, WHEN WE HAVE THE RETREAT, THERE'S ALWAYS AN AGENDA BECAUSE IT IS A MEETING AND YOU'RE SUPPOSED TO HAVE AN AGENDA WITH THAT. SO. I'M OPEN FOR WHAT COUNCIL SINCE IT IS A COUNCIL RETREAT. WHAT THEY WANT ON THE AGENDA BECAUSE THAT HAS ALWAYS BEEN IN THE PAST. WE'VE ALWAYS HAD AN AGENDA BEFORE WE WENT INTO A MEETING. SO YOU KNOW WHAT WAS GOING TO BE DISCUSSED OR WHAT'S THE TOPIC OR THE ISSUES. COUNCILMEMBER ATKINS YES, THANK YOU. AND THANK YOU FOR THAT. AGENDA ITEM, COUNCIL MEMBER SHROPSHIRE MY QUESTION WOULD BE TO CITY MANAGER JONES. IS IT YOUR EXPECTATION THAT THE BODY WILL COME UP WITH AGENDA ITEMS, OR ARE YOU COMING UP WITH THE AGENDA ITEMS? BECAUSE I KNOW THAT WE'VE HAD A LOT OF DISCUSSION AROUND PRIORITY BASED BUDGETING. AND IN ORDER FOR YOUR TEAM TO DO THAT, YOU WOULD HAVE TO KNOW WHAT THE PRIORITIES ARE BASED ON THE CONSENSUS OF THIS BODY. SO IS THAT AN ITEM THAT YOU WOULD PLAN TO HAVE ON THE AGENDA FOR THE RETREAT? WOW, THAT WOULD BE NICE TO HAVE. I KIND OF KIND OF COME TO THE REALIZATION THAT MIGHT BE A BIT AGGRESSIVE FOR THIS BODY AT THIS PARTICULAR TIME. I HAVE PRESENTED A TENTATIVE AGENDA IN MY MANAGER'S REPORTS OVER THE

[03:45:01]

THINGS LIKE KNOWLEDGE OF OUTGOING, ONGOING MEMBERS. I KNOW THERE'S GOING TO BE SOME CHANGES. THERE'S SOME SOME PROJECTS THAT ARE PARTICULARLY INTERESTING FOR THE CITY THAT'S GOING TO CONTINUE THROUGH THAT TRANSITION. WE CERTAINLY JUST SPENT SOME TIME TALKING ABOUT THE FINANCING STRATEGIES FOR CAPITAL IMPROVEMENT PROJECTS YOU JUST MENTIONED, BUT PRIORITY BASED BUDGETING, THOSE ARE THOSE KIND OF THINGS THAT PRIORITY BASED BUDGETING WOULD ALMOST NEED TO START IN THE NEXT MONTH OR TWO. THAT'S GOING TO GO RIGHT THROUGH AN ELECTION. SO THOSE ARE KIND OF TRANSITIONAL THINGS THAT NEED TO KEEP ON MOVING, THAT WE CAN TALK THROUGH TO IDENTIFY CLARITY, SHARED VALUES, GOVERNANCE NORMS. THIS IS JUST SOME OF HOW TO ENGAGE CITY MANAGER'S OFFICE, HOW TO INTERPRET INSTRUCTIONS FROM COUNCIL, PARTICULARLY WHEN THEY MIGHT INVOLVE TYPE OF RESEARCH ITEMS. SO WE DEFINITELY HAVE INDIVIDUAL IDEAS AND SOMETIMES WE GET BOGGED DOWN WORKING ON AN INDIVIDUAL COUNCIL MEMBER, ONLY TO REALIZE THAT MAYBE THE WHOLE GROUP HAVEN'T HAD CONSENSUS ON THAT. SO MAYBE HAVING SOME NORMS WHERE WE CAN KIND OF BUILD SOME CONSENSUS BEFORE ENGAGING CITY MANAGER'S OFFICE TO SPEND IN-DEPTH RESEARCH TIME AND ANALYSIS AND IN STUDYING ITEMS, THOSE KIND OF THINGS, STRATEGIC PRIORITY REVIEW. AGAIN, THAT CAN BE PART OF THE BUDGETING PROCESS, THAT COULD BE PART OF OVERALL STRATEGIC REVIEW.

DISCUSSION ON THE ELECTION YEAR CHALLENGES. WE'RE VERY IN, IN VERY INVOLVED AND INFORMED ON WHAT THOSE CHANGES LOOK LIKE. AND CELEBRATE SOME OF THE SERVICE AND FOSTER. CLOSURE ON ON ITEMS HONORING OUTGOING MEMBERS OF SERVICE, BUT ALSO LOOKING AHEAD IN THE FUTURE.

REFLECTION AND APPRECIATION ON WHERE WE WANT TO BE MOVING TOWARDS. AGAIN, LOOKING AT SOME OF THE BIG PICTURE, BIG ITEMS WITH OUR CAPITAL IMPROVEMENTS AND FINANCING AND AUDITS AND ALL THOSE KIND OF ISSUES THAT WE KNOW WE HAVE IN FRONT OF US. SO THOSE ARE JUST TENTATIVE. THOSE HAVE BEEN OUT THERE FOR WEEKS. I HAVEN'T REALLY GOTTEN A LOT OF FEEDBACK ON IF THEY LIKE THAT OR NOT. I HAVE A FINAL MEETING WITH HEIDI SMALLS TOMORROW TO SUBMIT AGENDA. SHE HAS SOME THINGS TO THAT ARE IN IN THAT, THAT SHE'S FAMILIAR WITH THIS BODY THAT SHE WANTS TO ALSO INCLUDE. SO RIGHT NOW IT'S NOT IN STONE. THESE ARE THINGS THAT I JUST HAVE PUT OUT THERE THAT I'VE NOTICED. SINCE I'VE BEEN HERE. OKAY. THANK YOU. CITY ATTORNEY WIGGINS, DID YOU HAVE SOMETHING? YES. I JUST WANTED TO BE SURE THAT FOR THE SPECIAL CALLED MEETING THE RETREAT, WHICH IS A SPECIAL CALL MEETING, IT'S KNOWN THAT ANYTHING THAT YOU PLACE ON THE AGENDA, YOU HAVE TO YOU DO HAVE TO HAVE AN AGENDA THAT YOU CAN'T DEVIATE FROM IT WHEN YOU GET THERE, BECAUSE SPECIAL CALLED MEETING AGENDAS CANNOT BE AMENDED. AND ALSO SPECIAL CALL MEETING AGENDAS HAVE TO BE PUBLISHED TO THE PUBLIC. IT IS A PUBLIC MEETING. I HAVEN'T SEEN ANY PUBLISHING OF THAT YET, BUT I GUESS MAYBE WE'RE WAITING FOR THE AGENDA TO BE FINALIZED. I HEARD MENTIONED SEVERAL TIMES.

OUTGOING QUALIFYING STARTED TODAY AND ENDS ON WEDNESDAY. I'M THE ONLY PERSON WHO'S DEFINITIVE WHO SAID I'M NOT RUNNING FOR REELECTION. SO I THINK YOU KNOW WHO OUTGOING IS. I MEAN, SOMEBODY'S RUNNING FOR EVEN ANOTHER POSITION, SO THEY WOULDN'T NECESSARILY BE OUTGOING IF THEY'RE SUCCESSFUL. SO I MEAN, I THINK THOSE COMMENTS, AGAIN, GO BACK TO THE FACT THAT WE ARE IN AUGUST AND WE HAVE THREE MONTHS, NO, SEPTEMBER, OCTOBER, NOVEMBER, DECEMBER, FOUR MONTHS AND ABOUT A HALF LEFT IN THIS YEAR AND HAVING A RETREAT. TALKING ABOUT OUTGOING MEMBERS, WHEN THERE'S FIVE SEATS UP FOR REELECTION AND YOU REALLY DON'T KNOW WHO THOSE ARE AGAIN, OTHER THAN ME. AGAIN, SUGGEST MAYBE THIS IS PREMATURE TO IT'S OPEN TO THE PUBLIC AND

[03:50:03]

DEPARTMENT HEADS FOR CERTAIN DEPARTMENTS OR THOSE THINGS. AGAIN I THINK ALL OF THIS CAN BE OUT IS IN ORDER TO DO A SPECIAL CALLED MEETING. THE AGENDA HAS TO BE SET AS A PART OF THE SPECIAL CALL MEETING. AND SO WHEN THAT HAPPENS, THAT CAN BE SHARED. AND IF PEOPLE HAVE INPUT OR THINGS THEY WANT CONSIDERED, I CAN BE A PART OF IT AND TRY TO WORK ON FINALIZING AGENDA. IT DOESN'T SOUND LIKE WE WOULD BE ABLE TO WORK FINALIZE IT TONIGHT, BUT AS A PART OF THE NOTICE OF THE SPECIAL CALL MEETING, THAT AGENDA WILL HAVE TO BE INCLUDED. JOHN, ARE YOU MR. JONES? YES, I WAS JUST GOING TO SUGGEST. I'VE CERTAINLY SEEN IT IN A NUMBER OF DIFFERENT WAYS

[03:55:08]

IT WAS MORE DIRECT REPORTS TO COUNCIL. SO SOUNDS LIKE IF THERE ARE SUGGESTIONS THAT PEOPLE HAVE THAT THEY WANT TO BE CONSIDERED FOR THE AGENDA, THEY NEED TO GET IT TO THE CITY MANAGER. HE'S TALKING WITH HEIDI TOMORROW. HE'S NOT SURE WHAT TIME DOESN'T HAVE HIS CALENDAR, BUT IF YOU ALL GET THAT, THEY CAN DISCUSS IT. CREATE A. AGENDA THAT WOULD BE USED TO CALL THE SPECIAL CALL MEETING. AND I GUESS THE CITY CLERK WILL BE. FOLLOWING UP WITH EVERYONE REGARDING THAT. COUNCIL MEMBER. YES, THANK YOU. AND I JUST WANTED TO REMIND EVERYBODY THAT HEIDI SENT OUT AN EMAIL TO US ASKING US TO DO A SURVEY, AND SHE WOULD LIKE THAT TO BE DONE BY TOMORROW. AND THAT WE ALREADY

[XV. EXECUTIVE SESSION]

MR. JONES, THREE PERSONNEL AND I HAVE ONE PERSONNEL. SO THAT'S FOR ANY MORE FROM COUNCIL? ANY OTHER ITEMS? SO WE NEED A MOTION TO RECESS INTO EXECUTIVE SESSION FOR. OH, I'M SORRY. COUNCIL MEMBER CLEMENS. SO THAT'S FIVE. ANYBODY ELSE NEED A MOTION TO RECESS INTO EXECUTIVE SESSION FOR FIVE PERSONNEL MATTERS. SO MOVED. IT'S BEEN MOVED AND PROPERLY SECONDED. I, I DON'T OWE ANY DISCUSSION. ALL THOSE IN FAVOR? ALL CAN WE GET A MOTION TO RECONVENE, PLEASE? SECOND, IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? ALL THOSE OPPOSED? MOTION CARRIES. MOTION TO APPROVE. EXECUTIVE SESSION. MEETING MINUTES. SO MOVED THERE. SECOND. SECOND. IT'S BEEN MOVED AND PROPERLY SECONDED. ANY DISCUSSION? ALL THOSE IN FAVOR? ALL THOSE OPPOSED. MADAM CITY CLERK, MAKE SURE YOU ACTUALLY HAVE. WHO'S IN THE ROOM RIGHT NOW? MOTION TO ADJOURN. SO MOVED. IT'S BEEN MOVED AND PROPERLY. SECOND. ALL THOSE IN FAVOR?

* This transcript was compiled from uncorrected Closed Captioning.