Jan 05, 2026 City Council

[I. MEETING CALLED TO ORDER]

[00:00:09]

JANUARY 5TH, 2026 EAST POINT CITY COUNCIL. GOOD EVENING, EAST POINT, AND HAPPY NEW YEAR, MADAM CITY CLERK, ROLL CALL, PLEASE. COUNCILMEMBER MOHAMMED, COUNCILMEMBER FREELY HERE.

COUNCILMEMBER ATKINS, PRESENT. COUNCILMEMBER. ZIEGLER. COUNCILMEMBER. COUNCILMEMBER.

MITCHELL. CALDWELL. PRESENT. COUNCILMEMBER MARTIN. ROGERS.

PRESENT. MAYOR CHAPMAN, WE HAVE A QUORUM. THANK YOU. DO WE HAVE SOMEONE FOR THE INVOCATION TONIGHT? NO, MA'AM. PASTOR. OKAY, SO IN THIS CASE, WE WILL STAND FOR A MOMENT OF SILENCE, FOLLOWED BY THE PLEDGE OF ALLEGIANCE.

[V. ANNOUNCEMENT OF SERGEANT-AT-ARMS - Capt Robinson]

[VI. ADOPTION OF THE COUNCIL AGENDA]

[VII. APPROVAL OF CITY COUNCIL MINUTES]

[IX. PUBLIC COMMENTS]

OKAY. THANK YOU. YOU'RE GOING TO READ YOU. I'LL READ THEM OKAY. SO FOR FOR PUBLIC COMMENTS, THE PUBLIC MAY SPEAK DURING THE PUBLIC COMMENT SECTION OF THE AGENDA. THE CITY CLERK SHALL MAKE PUBLIC COMMENT FORM AVAILABLE IN CITY HALL. THEY CAN'T HEAR YOU. OKAY.

SORRY. YEAH, I WAS KIND OF. LET'S SEE. THE CITY CLERK SHALL MAKE THE PUBLIC COMMENT FORM AVAILABLE IN THE CITY HALL LOBBY. PRIOR TO THE START OF THE MEETING. ALL SPEAKERS MUST COMPLETE A COMMENT FORM AND PROVIDE COMPLETE COMMENT FORM. COMPLETED COMMENT FORM TO THE CITY CLERK BETWEEN 6 P.M. AND 6:25 P.M. PRIOR TO THE START OF THE MEETING. SUBJECT MAY INCLUDE ANY SUBJECT OF CHOICE. THERE WILL BE A THREE MINUTE TIME LIMIT FOR EACH SPEAKER.

SHOULD THE SPEAKER DESIRE TO GIVE HIS OR HER TIME TO ANOTHER SPEAKER, HE OR SHE MAY DO SO BY NOTATING WHAT SPEAKER SHALL RECEIVE THE TIME ON TIME ON TIME, HIS OR HER COMMENT FORM PROVIDED THAT THE SPEAKER, GIVEN HIS OR HER FORM, THAT HE OR SHE GIVES ALL OR PART OF HIS OR HER TIME UP TO THREE MINUTES TO ANOTHER SPEAKER, FOR A TOTAL OF SIX MINUTES PER SPEAKER.

SPEAKERS MAY ADDRESS THE COUNCIL ONLY ONCE, DURING ONLY ONCE DURING THE TIME OF THE AGENDA. SPEAKERS MUST IDENTIFY THEMSELVES AND ADDRESS I'M SORRY. SPEAKERS MUST IDENTIFY THEMSELVES, THEIR ADDRESS IN THEIR ADDRESS PRIOR TO SPEAKING. QUESTIONS FROM THE SPEAKER MAY NOT BE ADDRESSED DURING THE PUBLIC CITY PUBLIC SPEAKING SECTION OF THE AGENDA. EAST POINT RESIDENTS WILL HAVE PRIORITY OVER OTHER SPEAKERS. THERE WILL BE A TOTAL OF NOT MORE THAN 60 MINUTES FOR THE SPEAKER. SPEAKERS MAY ONLY ADDRESS THE PRESIDING OFFICER.

SPEAKER SHALL OBSERVE ALL RULES OF DECORUM. NO DEBATE, DISRESPECT, OR OBSCENITIES SHALL BE TOLERATED. THE PRESIDING OFFICER SHALL RULE ANY SUCH INDIVIDUALS OUT OF ORDER. THAT FAILS TO COMPLY WITH THE FOREGOING. CORRECTLY CALLED THE FIRST YES. FIRST, WE HAVE MISS LAUREN MURRAY. HELLO, COUNCIL. MY NAME IS DOCTOR LAUREN MERRITT. I LIVE AT 2106

[00:05:16]

SO YOUR ELEMENTARY, MIDDLE AND HIGH SCHOOLS AS WELL. AND WHEN WE ARE ABLE TO PARTICIPATE, PLEASE MAKE SURE THAT'S NOT A MONDAY THROUGH FRIDAY DURING SCHOOL HOURS REQUIRING TRANSPORTATION AND $450 BUS COST TO PARTICIPATE. I'M SO EXCITED ABOUT THE ART PARK.

THANK YOU SO MUCH FOR YOUR TIME. LAST QUESTION I HAD WAS WHAT OTHER POCKET PARKS ARE IN THE WORKS FOR EAST POINT'S POCKET PARK PROJECT? THANK YOU. UP NEXT WE HAVE MISS TAMMY COOK.

ALL RIGHT. NOW IT'S ON. I FEEL LIKE THIS DAIS IS CLOSER THAN IT USED TO BE TO Y'ALL, BUT I LIVE AT 1415 WOMACK AVENUE. I'M IN WARD B, AND I CAME TONIGHT JUST TO THANK EACH AND EVERY ONE OF YOU FOR BEING HERE FOR OUR NEW COUNCIL PERSONS WHO ARE JUST JOINING US. THANK YOU FOR RUNNING AND CARING ABOUT YOUR COMMUNITY. AND FOR THOSE OF YOU RETURNING, THANK YOU FOR YOUR SERVICE AND THANK YOU FOR THE VISION THAT I LOOK FORWARD TO HEARING ABOUT FROM EACH AND EVERY ONE OF YOU. A COUPLE OF THINGS OF CONCERN TO ME. COMMUNICATION. I WAS JUST SPEAKING WITH MY FELLOW COMMUNITY MEMBER ABOUT THE ART PARK, AND SHE MENTIONED THAT THERE WAS AN EMAIL THAT WAS SENT OUT TO ASK FOR PEOPLE'S INTEREST IN PARTICIPATING IN VARIOUS COMMISSIONS. THAT'S THE FIRST I'VE HEARD OF IT, AND I THINK I'M A PRETTY WELL INFORMED COMMUNITY MEMBER. SO I DON'T KNOW IF WE ACTUALLY HAVE A COMMUNICATIONS DEPARTMENT NOW.

I KNOW IN YEARS PAST WE HAVEN'T REALLY, BUT I FEEL LIKE ONE OF THE VERY MOST IMPORTANT THINGS

[00:10:04]

PERFECT. ASSUMING THIS IS ON. HI, I'M ANTHONY DERUBEIS. I LIVE AT 3171 EAST POINT STREET.

I'VE BEEN A RESIDENT HERE FOR ABOUT 15 YEARS. I'VE. FIRST OF ALL, I WANT TO WELCOME EVERYONE TO THE CITY COUNCIL AND OUR NEW NEW ELECTEES. THANK YOU ALL FOR RUNNING AND SERVING AS WELL AS OUR CONTINUING MEMBERS, AS A MEMBER, AS A RESIDENT FOR 15 YEARS, I'VE SEEN LOTS OF EBBS AND FLOWS IN THE COMMUNITY. I THINK WE'VE BEEN ON AN UPSWING FOR QUITE A WHILE. I'M STARTING TO SEE THINGS THAT ARE TROUBLESOME. WE'RE WORKING WITH THE POLICE DEPARTMENT IN OUR PART OF THE NEIGHBORHOOD. WE'RE SEEING LOTS OF THE BEST THING TO CALL THEM IS VAGRANTS WANDERING THE STREETS, CONGREGATING ON CORNERS, SELLING DRUGS. AS COUNCIL AND MAYOR, PLEASE KEEP PUBLIC SAFETY AT THE FOREFRONT. WE'RE WORKING WITH THE POLICE.

THEY'RE BEING VERY DILIGENT, BUT IT'S GOING TO BE COMING. OVERWHELMING PROBLEM. WHAT I REALLY WANTED TO TALK ABOUT WAS, AS THE SOLE MEMBER OF THE ELECTRICAL ADVISORY BOARD, OR MAY OR MAY NOT STILL BE ON THAT BOARD, PLEASE GET THIS BOARD FILLED. WE'VE HAD SMART METERS IN EASTPOINTE FOR QUITE A WHILE NOW. WE'VE MADE IT TO UTILITY HAWK. I THINK IT'S A FANTASTIC PRODUCT. I USE IT MYSELF ON A WEEKLY BASIS. I WORKED FOR A COMPANY THAT DEPLOYED OVER TENS OF MILLIONS OF METERS, AND I WAS THE GUY IN THE OFFICE LOOKING AT THE DATA THAT THESE METERS GENERATE, YOU HAVE NO IDEA WHAT'S AVAILABLE TO YOU AND TO OUR ELECTRIC GRID WORKERS TO HELP MAKE OUR GRID BETTER AND MAKE THE LIVES OF PEOPLE USING ELECTRICITY BETTER.

I WOULD BE VERY HAPPY TO SIT DOWN WITH EACH AND EVERY ONE OF YOU TO LET YOU KNOW WHAT THESE METERS ARE CAPABLE OF DOING, FROM TELLING US HOW WELL THE UTILITY IS DOING AND KEEPING THE POWER ON HELPING THEM WITH THEIR MAINTENANCE OF EQUIPMENT. SEEING PEOPLE IN TROUBLE WITH EXCESSIVE USAGE, ALL SORTS OF THINGS ARE POSSIBLE. WE MAY OR MAY NOT HAVE ALL THIS DATA. I CAN WORK WITH THE CITY MANAGER TO, YOU KNOW, FIGURE OUT WHAT THE CONTRACT SAYS AND WHAT IS AVAILABLE FOR US TO PURCHASE FROM THESE METER COMPANIES. SO AGAIN, THANK YOU ALL FOR SERVING. LOOKING FORWARD TO A GREAT 2026. AND THANK YOU FOR YOUR TIME. UP NEXT WE HAVE MR. TOM WARDLOW. GOOD EVENING, MADAM MAYOR. CITY COUNCIL, THANK YOU FOR BEING HERE. MY NAME IS TOM WARDLOW. I LIVE AT 1301 MERCER HERE IN EASTPOINTE. THAT IS EAGAN PARK, AND WE ARE

[00:15:05]

STAR COUNCIL PERSON COMING. HE'S THE ONLY PERSON WHO IS STILL HERE, INCLUDING OUR CITY ATTORNEY AND OUR CITY MANAGER. FROM WHEN I WAS HERE SIX YEARS AGO. I'VE COME FAIRLY REGULARLY.

I WANT TO TELL YOU, I AM EXTREMELY HOPEFUL ABOUT WHAT THIS CITY WILL BECOME WITH YOUR NEW GUIDANCE AND DIRECTION. SO I WANT TO SHARE WITH A COUPLE OF MY OTHER CITIZENS HAVE SAID, AND THANK YOU FOR YOUR ENERGY, YOUR TIME, AND YOUR COMMITMENT TO MAKING MY HOME BETTER. THANK YOU. LASTLY, WE HAVE CARL JAMES. HELLO, MY NAME IS CARL JAMES. THANK YOU SO MUCH FOR THIS OPPORTUNITY TO SPEAK TO YOU. IT'S A PLEASURE TO BE HERE AND HAPPY NEW YEAR. I AM AN ARTIST, A COMMUNITY LEADER AND A CULTURE GENERATOR AND HAVE BEEN PROFESSIONALLY ACTIVE IN ATLANTA FOR 15 PLUS YEARS. I'VE BEEN THE RECIPIENT OF A HANDFUL OF ARTISTS GRANTS FROM CITY ORGANIZATIONS AND PRESENTED AT SOUTH BY SOUTHWEST AS A REPRESENTATIVE OF ATLANTA FOR WHY ARTISTS SHOULD CHOOSE ATLANTA TO LIVE AND WORK IN. I REALIZED A LONG TIME AGO THAT A BIG PART OF MY WORK AS AN ARTIST IS CREATING COMMUNITY, AND THROUGH MY EFFORTS, HAVE WITNESSED HOW ART AND CULTURE. THE COMMUNITY IMPACTS THE LOCALE WHERE IT HAPPENS. MOST RECENTLY, I WAS INVITED TO TAKE PART IN THE REVITALIZATION OF UNDERGROUND ATLANTA, WHERE WITHIN MY STUDIO AND GALLERY, I BUILT A STAGE AND SINGLE HANDEDLY HOSTED WHAT IS COLLOQUIALLY KNOWN AS THE DIY SCENE. THESE ARE ARTISTS AND MUSICIANS WHO PASSIONATELY DO ALL ASPECTS OF CREATING, PRODUCING, TOURING, THEIR WORK AND THIS SCENE OR COMMUNITY AS I PREFER TO REFER IT TO IT AS, IS NOT ONLY ACTIVE LOCALLY, BUT STRETCHES NATIONALLY AND INTERNATIONALLY, AND I HOSTED ACTS FROM EVERY CORNER OF ATLANTA TO FLORIDA, MARYLAND, LOS ANGELES, OREGON, SPAIN, FRANCE, NEW ZEALAND AND JAPAN. THIS COMMUNITY IS ALSO THE MOST DIVERSE COMMUNITY IMAGINABLE, REPRESENTING EVERY RACE, GENDER, SEXUAL PREFERENCE, AGE, HANDICAP. ALL ARE WELCOMED AND CELEBRATED. THE COMMUNITY THAT I'VE BEEN NURTURING IN ATLANTA IS FULL OF POSITIVE ENERGY AND SUPPORT FOR EACH OTHER. I POST EGO SORT OF MENTAL, ALL COMING TOGETHER TO CELEBRATE EACH OTHER AS WE TAKE TURNS ON THE STAGE. FOR THE LAST YEAR, I'VE BEEN LAYING THE GROUNDWORK FOR BRINGING MY FOCUS AND ENERGIES TO EASTPOINT. FOR YEARS, I'VE BEEN ADVOCATING FOR EASTPOINT TO ARTISTS AND CAN SAY THAT I'M DIRECTLY RESPONSIBLE FOR FOUR HOUSES BEING BOUGHT AND FOUR ARTISTS THAT ARE ALREADY LIVING IN THE COMMUNITY. I WANT TO INTRODUCE MY PARTNER, ARTHUR CABRAL. STAND UP REAL QUICK, WHO IS ALSO AN ARTIST, MUSICIAN, A COMMUNITY LEADER AND A CHEF. WE ARE IN THE EARLY STAGES OF PROCURING A COMMERCIAL BUILDING TO OPEN AN ART SPACE, MUSIC VENUE, RESTAURANT CONCEPT. IT'S IN THE VERY EARLY STAGES, SO I DON'T WANT TO GET TOO SPECIFIC AS TO WHICH BUILDING. BUT AFTER MEETING WITH LEE KELLY AND ZONING, APPARENTLY WE ARE FULLY ZONED APPROPRIATELY AND WE ARE HOPING TO BE A PART OF WARD A, SO LOOKING FORWARD TO MEETING WITH COUNCILPERSON FRIEDLY AND DOCTOR HEMMING. THANK YOU SO MUCH. THOSE ARE ALL THE PUBLIC COMMENTS WE HAVE THIS EVENING. OKAY. AND THANK YOU FOR EVERYONE WHO CAME UP TO SPEAK THIS AFTERNOON. THIS EVENING. I WILL NOW TURN IT OVER TO THE

[X. COMMENTS FROM COUNCIL]

[00:20:04]

A COUPLE OF ANNOUNCEMENTS. JANUARY 19TH, THERE'S GOING TO BE A MARTIN LUTHER KING DAY OF SERVICE IN PARTNERSHIP WITH THE ATLANTA COMMUNITY FOOD BANK. MICROSOFT AND GEORGIA WORKS FROM 8:30 A.M. UNTIL 11:30 A.M. I'M GOING TO PUT THAT INFORMATION OUT THERE. LOOKING FORWARD TO MAYOR AND COUNCIL COMING TO WORK AT THE ATLANTA COMMUNITY FOOD BANK AND ALSO THE RESIDENTS OF THE CITY OF EAST POINT. DO A WONDERFUL DAY. SENIORS OVER 65 CAN NOW APPLY FOR THE NEW SCHOOL HOMESTEAD EXEMPTION. CAN YOU HEAR ME? THAT'S A SCHOOL TEACHER VOICE.

ALRIGHT, SO THE FIRST ONE WAS A JANUARY 19TH DAY OF SERVICE, MARTIN LUTHER KING, DID YOU HEAR THAT? IT'S OPEN TO MAYOR AND COUNCIL AND ALL EAST POINT RESIDENTS. I'LL PUT THAT INFORMATION OUT THERE. HAVE IT PUT OUT THERE ON THE CITY'S WEBSITE. SENIORS OVER 65 CAN NOW APPLY FOR THE NEW HOMESTEAD EXEMPTIONS FOR APS AND FULTON COUNTY SCHOOLS FOR THE TAX YEAR 2026. YOU CAN FIND OUT MORE INFORMATION AT THE FULTON ASSESSOR WEBSITE. AND ALSO, IF WE COULD PROBABLY HAVE SOMETHING GO OUT IN THE UTILITY BILLS FOR THOSE THAT POPULATION THAT DOES NOT HAVE ACCESS TO THE INTERNET OR WILL NOT GO ONLINE, AND APPLICATIONS ARE SUBMITTED BY APRIL 1ST. THE TEACHERS CLOSET IS OPEN EVERY SATURDAY FOR THE MONTH OF JANUARY FROM 10 A.M. UNTIL 2 P.M. AND RIGHT NOW, I'D LIKE TO MAKE A MOTION TO APPOINT MATTHEW REED TO THE PLANNING AND ZONING COMMISSION. I NEED A SECOND, SECOND, SECOND AND HAS BEEN MOVED IMPROPERLY. SECOND, THAT MATTHEW REED, MISTER MATTHEW REED WILL BE APPOINTED TO THE PLANNING AND ZONING COMMISSION. ALRIGHT. ALL THOSE OPPOSED. THE AYES HAVE IT.

THANK YOU. I'M NOT FINISHED. I DON'T KNOW HOW MANY MINUTES I HAVE ON THE TIMER. HOW MANY MINUTES IS 24 SECONDS? BECAUSE I'M OKAY WITH 24 SECONDS. I WANT TO CLOSE WITH THIS. IT'S BEEN A MONTH SINCE COUNCIL HAS APPROVED THE THE WORK FOR MISTER WILLIE JACKSON'S PROPERTY. AND I WOULD LIKE A TIMELINE ON MR. JACKSON'S PROPERTY. AND ALSO MAKE A MOTION THAT THE CITY MANAGER COMES BACK WITHIN THREE DAYS, WITH AN UPDATE PROVIDED TO MAYOR AND COUNCIL ABOUT MISTER WILLIE JACKSON'S PROPERTY. THERE'S A MOTION ON THE FLOOR FOR A TIMELINE. THERE'S A. THERE'S A MOTION ON THE FLOOR FOR A TIMELINE REGARDING THE UPKEEP OF MISTER WILLIE JACKSON'S PROPERTY. NOT THE UPKEEP, BUT A TIMELINE ON WHEN IT WOULD BE COMPLETED FOR A TIMELINE ON WHEN IT WILL BE COMPLETED. DO I HAVE THREE DAYS TO COME BACK? WITHIN THREE DAYS. EMAIL TO MAYOR AND COUNCIL WITHIN THREE DAYS. OKAY. THREE DAYS. OKAY, WE HAVE A SECOND. SO THERE'S A MOTION. ALL THOSE IN FAVOR SAY FOR I, I ALL THOSE OPPOSED OKAY. THE AYES HAVE IT. THANK YOU. THANK YOU. YEP. RIGHT. AND THAT'S COUNCILWOMAN ZIEGLER. I JUST WANTED TO SAY THANK YOU TO OUR NEW OR OUR THANK YOU TO ALL THE RESIDENTS WHO CAME OUT AND SPOKE TONIGHT DURING PUBLIC COMMENTS AND ALSO WELCOME OUR NEW COUNCIL MEMBERS TO YOUR FIRST. SORRY, MY MICROPHONE TURNED OFF. WELCOME TO OUR WELCOME, OUR NEW COUNCIL MEMBERS, TO YOUR FIRST MEETING OF THE YEAR. MAYBE WORK INCLUSIVELY, COLLABORATIVELY AND WITH PROFESSIONAL COURTESY TO SOLVE THE ISSUES THAT RESIDENTS FACE EVERY DAY AND TO MOVE EASTPOINTE FORWARD. I ALSO WANTED TO GIVE THANKS TO ROBERT WHITEHEAD AND SANITATION FOR BEING VERY RESPONSIVE AND SOLVING ISSUES REALLY QUICKLY. AND ALSO, THANK YOU TO FIRE CHIEF THORNTON FOR THE SANTA RIDE ALONG AROUND THE CITY IN DECEMBER. HAPPY NEW YEAR. FIRST, I WANT TO SAY THANK YOU TO THE RESIDENTS THAT CAME UP AND SPOKE OUT TONIGHT. IT'S ALWAYS

[00:25:03]

OPPOSED? THANK YOU. YES. THANK YOU, MADAM MAYOR. AND GOOD EVENING TO EVERYONE WHO'VE TAKEN YOUR TIME THIS EVENING TO JOIN US FOR OUR FIRST COUNCIL MEETING OF THE YEAR. HAPPY NEW YEAR TO EVERYONE. AND LIKE MY COLLEAGUES HAVE SAID, I'D LIKE TO JUST GIVE A VERY HEARTY WELCOME TO ALL OF OUR NEW COUNCIL MEMBERS WHO'VE JOINED US THIS EVENING FOR THIS COUNCIL TERM. COUNCILMEMBER CALDWELL AND COUNCILMEMBER HEMMINGS, LOOKING SO FORWARD TO WORKING WITH YOU BOTH AND EXCITED TO HAVE YOU JOIN US AS WE DO THE WORK OF THE CITY. I'D JUST LIKE TO MAKE A COUPLE OF COMMENTS. ONE IS ABOUT THE COMMUNICATIONS. MR. CITY MANAGER, MISS COOK DID TALK ABOUT THE CHALLENGES THAT SOME OF THE CITIZENS SHE'S ECHOED THAT ARE HAVING WITH GETTING PROPER AND EFFICIENT COMMUNICATIONS OUT TO THE CITIZENS. SHE DID MENTION IN HER COMMENTS ABOUT THE COUNCIL MEMBERS COMMUNICATION. I THINK THAT SHOULD BE SUPPLEMENTAL TO THE CITY'S COMMUNICATION, BECAUSE THEN IT COULD BE STANDARDIZED, BECAUSE WE MAY COMMUNICATE VERY DIFFERENTLY, AND IT MAY NOT REACH ALL OF THE CITIZENS AS IT SHOULD. SO OURS SHOULD BE ON TOP OF A VERY STRONG COMMUNICATION STRATEGY FROM THE CITY. AND SO WITH THAT, I'D LIKE TO ASK IF WE COULD HAVE A PRESENTATION FROM THE COMMUNICATIONS TEAM ON HOW THEY ARE COMMUNICATING WITH THE CITIZENS SO THAT WE'LL KNOW WHAT THEY'RE DOING AND WHAT WHERE WE MAY BE ABLE TO SUPPLEMENT SO THAT WE CAN REACH AS MANY PEOPLE AS POSSIBLE. ALSO, MR. DERUBEIS SPOKE ABOUT THE CITY OF EASTPOINTE UTILITIES ADVISORY COMMISSION, AND YES, IT IS. IN FACT, I DID APPOINT HIM AND HE IS A WEALTH OF KNOWLEDGE AROUND THIS PARTICULAR AREA OF EXPERTISE. BUT AS IT RELATES TO BOARDS, AUTHORITIES AND COMMISSIONS, I AM HOPING THAT MY COLLEAGUES WILL GO AHEAD AND MAKE THEIR APPOINTMENTS TO ANY VACANCIES THAT THEY HAVE ON ANY CITY BOARD OR COMMISSION. IT'S A VERY IMPORTANT WAY TO ALLOW CITIZENS TO BE A PART OF THIS DEMOCRATIC PROCESS. AT THE END OF THE DAY, THEY ARE THE RATEPAYERS, THEY'RE THE END USERS, THEY'RE THE CUSTOMERS.

AND SO THEIR INPUT IN THE DIFFERENT AREAS ACROSS THE CITY WOULD BE VITAL IN TERMS OF HOW WE CREATE THE POLICY THAT WILL BEST SERVE THEM. SO I'M HOPEFUL, MA THE VACANCIES SO THE COUNCIL MEMBERS CAN MAKE THEIR APPOINTMENTS AND HAPPY NEW YEAR.

IF I DIDN'T SAY THAT, THANK YOU. AND COUNCILWOMAN CUMMINGS. YES, THANK YOU AND GOOD EVENING.

[00:30:05]

I'D ALSO LIKE TO THANK THE RESIDENTS THAT CAME OUT. FOR THOSE THAT CAME IN, LISTED YOUR CONCERNS, KNOW THAT THEY HAVE ALSO ALL BEEN DULY NOTED, AND WE ARE GOING TO MAKE SURE THAT WE ADDRESS EACH AND EVERY LAST ONE OF THOSE. MISS WARDLOW, THANK YOU ALWAYS FOR COMING OUT AND GIVING YOUR COMMENTS, ALWAYS YOUR WORDS OF ENCOURAGEMENT. I DEFINITELY APPRECIATE THAT. AND WITH THAT BEING SAID, I KNOW WE TALKED ABOUT MAKING THOSE APPOINTEES TO THOSE DIFFERENT TO THOSE VARIOUS BOARDS, AND AT THIS TIME, I'D LIKE TO NOMINATE MISS.

I'D LIKE TO APPOINT, I'M SORRY, JASMINE WELCH TO OUR ELECTRIC ADVISORY BOARD. SECOND, JAKE'S SECOND. WE HAVE ALL OF. MIKE. IT'S BEEN MOVED IN SECOND TO ELECT MISS JASMINE WELCH.

JASMINE WELCH TO THE ADVISORY BOARD, THE ELECTRIC ADVISORY BOARD, ELECTRIC ADVISORY BOARD.

ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED. THANK YOU. IT'S BEEN. DO WE HAVE ANY DISCUSSION? IS THAT THE NEXT? NO. AFTER THE SECOND. OKAY. AFTER THE SECOND. ALL RIGHT. SO WE CAN MOVE FORWARD THEN. YES. OKAY. ALL RIGHT. AND SO NEXT. NOT NOT AT THIS TIME I THINK WE'RE GOING TO BE SPENDING A LITTLE BIT OF TIME ON THE BUDGET AND I'LL, I'LL SAVE MY COMMENTS FOR THAT TIME. AND I WOULD JUST LIKE TO ECHO THE SENTIMENTS OF MY COLLEAGUES TONIGHT. IT IS AN HONOR TO BE SERVING AS YOUR MAYOR. EASTPOINTE. I'M LOOKING FORWARD TO THE FUTURE OF COLLABORATIVE, COLLABORATIVE WORK, TEAMWORK, AND US SERVING OUR RESIDENTS HERE TO MAKE EASTPOINTE CONTINUE TO MAKE IT A BETTER PLACE FOR ALL OF US TO LIVE TOGETHER. AND MAY I HAVE A MOTION TO APPOINT SOMEONE? THE BOARD TO THE BOARD OF PLANNING AND ZONING. ALL RIGHT, I'D LIKE TO. MAY I HAVE A MOTION TO APPOINT MISS PATRICIA LOVETT TO PLANNING AND ZONING? JUST ONE POINT OF CLARIFICATION. OR IS HER TERM IS UP. SHE'S ALREADY THERE AS THE CHAIR, AS HER TERM UP. BASED ON THE MAYOR, FORMER MAYOR'S APPOINTMENT? YES. THE THE FORMER MAYOR'S APPOINTMENT WAS MISSED. NO, IT WAS OKAY. OKAY. SORRY. SO YOU WOULD LIKE TO REAPPOINT HER, BUT THIS IS THE MAYOR'S APPOINTMENT. AND SO YOU CAN MAKE THE MOTION RATHER THAN SOMEONE ELSE MAKE IT SINCE IT'S YOUR APPOINTMENT. OKAY. I WOULD LIKE TO MAKE A MOTION TO APPOINT MISS PATRICIA LOVETT TO THE PLANNING AND ZONING COMMISSION. SECOND. OKAY, I HAVE TO SAY, ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? OH, THE MOTION PASSED. THANK YOU. ALL RIGHT. AND ARE WE DONE WITH THE COUNCIL COMMENTS AT THIS TIME? OKAY. THANK YOU. NOW WE WILL MOVE INTO PRESENTATIONS AND

[XI.1. Microsoft East Point Park Community Engagement Plan Presented by Nine Dot Arts]

THANK YOU. ALL RIGHT. GOOD EVENING, MAYOR AND COUNCIL. AND HAPPY NEW YEAR TO EVERYONE.

VERY EXCITED IN THE PUBLIC COMMENTS TO HEAR OUR COMMUNITY'S INTEREST IN BEING A PART OF MAKING HISTORY IN WARD D, WITH THE FIRST PARK ON A PUBLICLY THANK MICROSOFT. I ALSO WANT TO PUBLICLY THANK THE YOUNG LADY TO MY RIGHT, MISS AARON WITH NINE DOT. I'VE BEEN WORKING WITH HER. THIS PHASE OF THE PROCESS IN SELECTING A SCULPTURE AND A MURAL WALL TO BE A PART OF THIS NEW PARK THAT MICROSOFT IS GIVING THE CITY. ONE OF THE GREAT THINGS THAT I

[00:35:06]

WE'VE HAD A NUMBER OF MEETINGS ENCOURAGING ALL RESIDENTS TO BE A PART OF ANYTHING THAT WE BRING NEW THAT'S ONLINE. NINE THAT HAS BEEN IN THE BUSINESS FOR OVER 15 YEARS. I'M GOING TO MAKE A NOTE TO MEET WITH THE RESIDENTS WHO WANT TO BE A PART. I'LL CALL OUR ART MOVEMENT THAT'S LED BY MR. CHRIS WAYNE. SO WE'RE DEFINITELY GOING TO BE REACHING OUT TO THEM SO THEY CAN BE A PART OF THIS PROCESS. TONIGHT, WE'RE GOING TO BE TALKING ABOUT OUR ROLLOUT FOR THESE NEXT TWO. WELL, THE NEXT PHASE OF OUR POCKET PARK. AND I'LL BE MAKING MY REQUEST ON WHAT WE'LL NEED YOUR HELP WITH AT THE END OF OUR PRESENTATION. HELLO, MAYOR AND COUNCIL MEMBERS, MY NAME IS AARON HORNSBY. THANK YOU, LORD, AND I'LL BE WALKING YOU THROUGH THE COMMUNITY ENGAGEMENT PLAN THAT WE PROPOSE TO HELP BRING THIS ART PROGRAM TO LIFE IN THE NEXT FEW MONTHS. SO WE'RE REALLY WORKING ON A PRETTY TIGHT TIMELINE, SO WE WANT TO ENGAGE THE COMMUNITY IN THIS MONTH SO THAT WE'RE CREATING AN ART EXPERIENCE THAT THE COMMUNITY IS EXCITED AND CAN BE PROUD OF AND WANTS TO SHARE WITH THE THE GREATER AUDIENCE. OKAY, OKAY.

ALL RIGHT. SO I'LL INTRODUCE OUR THE PROJECT OVERALL AND THE COMMITTEE THAT WAS FORMED TO HELP KICK START THE DECISION MAKING ON THE ART PROGRAMING. THEN WE'LL MOVE INTO THE COMMUNITY ENGAGEMENT STRATEGIES AND GOALS. THIS WILL BE A KIND OF A THREE POINT PROCESS, REALLY KICKING, KICKING IT OFF WITH THE COMMUNITY SURVEY AND THEN WHAT'S NEXT. AND WE'LL HAVE A QUESTION AND ANSWER PORTION. SO THIS PRESENTATION WILL PROVIDE AN OVERVIEW OF MICROSOFT DATA CENTERS PUBLIC ART INITIATIVE AT EASTPOINT POCKET PARK, AND THE COMMUNITY ENGAGEMENT PROCESS THAT ALL ALIGNS WITH THE CITY'S PUBLIC ART MASTER PLAN. SO WHERE WE ARE NOW, WE'RE RIGHT AT THE START OF STAGE TWO OR EXCUSE ME, WE'RE IN THE MIDDLE OF STAGE TWO WHERE WE ARE STARTING TO SHORTLIST. SO LIKE RIGHT IN THE MIDDLE COLUMN THERE COMMITTEE A SHORTLISTING AND WE'RE GOING TO MOVE INTO THE ARTIST DESIGN PHASE IN THE NEXT FEW DAYS. SO WE'RE GOING TO DRAFT A COMMUNITY INPUT SURVEY WHERE WE WOULD LIKE YOUR ASSISTANCE WITH DISTRIBUTING THE SURVEY, BOTH IN PERSON AND DIGITALLY, SO THAT WE CAN GET THE DELIVERY OF THOSE RESULTS SO THAT WE CAN START TO MAKE THESE DECISIONS, AND THE ARTISTS CAN START TO CREATE THESE COMMISSIONED, NEW ORIGINAL WORKS FOR THE SITE. STARTING IN LATE JANUARY, ALL TO LEAD TOWARDS A MID-MARCH, LATE MARCH INSTALLATION AT THE PARK. THE TECHNICAL ADVISORY COMMITTEE WAS FORMED SO THAT WE COULD EVALUATE THE ARTISTS QUALIFICATIONS IN COMPLIANCE WITH THE CITY'S PUBLIC ART POLICIES. WE'VE EVALUATED THE FEASIBILITY, THE DURABILITY, SAFETY AND MAINTENANCE, SPECIFICALLY OF THE LARGE SCULPTURE LOCATION AND CURATING A SHORTLIST OF ARTISTS SO THAT WE CAN PRESENT IT TO YOU AND THE COMMUNITY FOR YOUR INPUT.

SO FIRST, WE WILL START OFF, LIKE I MENTIONED, WITH THAT INPUT INPUT VIA SURVEY BOTH IN PERSON AND ONLINE. AND THEN ULTIMATELY THIS WILL LEAD TOWARDS A MURAL PAINT DAY WHERE WE WILL INVITE RESIDENTS AND YOURSELF TO PAINT WITH THE SELECTED MURALIST. SO OF COURSE, THAT WILL ALL BE DETERMINED ON THE FINAL DESIGN OF THE MURAL, WHICH WE'RE SO EXCITED TO SEE.

BUT YOU'LL WE'LL ALL BE A PART OF THAT MURAL COMING TO LIFE. SO WE'LL TAKE LOTS OF PHOTOS AND OF COURSE HAVE THAT REVEAL AND ONGOING PROGRAMING IN THE PARK FOR YEARS TO COME. SO THE PURPOSE OF THE SURVEY BETWEEN JANUARY 17TH AND 23RD, IT WILL BE TO GATHER INPUT FROM THE COMMUNITY, ENSURING THAT ALL OF THIS ARTWORK IS FEASIBLE WITHIN BOTH THE PROJECT TIMELINE. AND YEAH, THE SCHEDULE REQUIREMENT OVERALL. SO FOR THIS PARK SCULPTURE, WE WOULD LIKE TO GATHER IN ELEMENT LEVEL INPUT ON THE SCULPTURE. SO THE COMMUNITY WILL PROVIDE INPUT ON ONE SELECTABLE DESIGN ELEMENT FROM ONE ARTIST. AND THEN FOR THE PARK'S MURAL, WE'LL HAVE A FULL CONCEPT PREFERENCE WHERE THE COMMUNITY SELECTING A PREFERRED MURAL FROM THREE COMPLETE PRE-APPROVED CONCEPTS. AND THE STRATEGY HERE AGAIN IS TO PROVIDE BOTH DIGITAL AND IN-PERSON ACCESS. THANK YOU TO THE THE TEACHER WHO CAME AND MENTIONED THAT SCHOOLS ARE MISSING FROM OUR IN-PERSON ACCESS LIST, SO WE'LL DEFINITELY CONSIDER ADDING SCHOOLS TO THAT LIST. BUT AS YOU CAN SEE ON THE DIGITAL SIDE, AN E-BLAST BILL INSERTS

[00:40:06]

WE'LL ENGAGE WITH COMMUNITY PARTNERS NEWSLETTERS USING QR CODES AVAILABLE AT ALL OF THE THE SAME PLACES THAT WE'RE PLACING IN-PERSON PRINTED SURVEYS. WE'LL HAVE QR CODES AVAILABLE TO SCAN SO RESIDENTS CAN USE THEIR DEVICES. AND THE PROJECTED OUTCOME. WE WILL COMPILE A SUMMARY OF THE RESULTS IN. THIS DATA WILL BE USED TO DELIVER A RECOMMENDATION TO THE ADVISORY COMMITTEE IN CITY COUNCIL, IN ORDER TO DELIVER A COMMUNITY INFORMED ART SELECTION FOR THE PARK. POCKET PARK. AND THEN, OF COURSE, COMING UP NEXT, WE'LL HAVE COMMUNITY PAINT DAYS. THIS IS JUST SOME EXAMPLE IMAGERY OF COMMUNITY MEMBERS WORKING TOGETHER. WE WANT TO INVITE ALL AGES, ALL ACCESSIBILITY POINTS FOR THE COMMUNITY TO HAVE THEIR HANDS IN THE CREATION OF THE MURAL AND ONGOING PROGRAMING IN THE PARK. SO AND I CAN ANSWER ANY QUESTIONS ABOUT THE PLAN AND PROPOSAL OF THE THE SURVEY AND NEXT STEPS. THANKS FOR YOUR PRESENTATION QUESTION THAT. LIKES ARE WEIRD. YOU MAY NOT BE ABLE TO ANSWER. MAYBE MR. PINK AND KEN, DO WE HAVE A NAME FOR THE PARK? IS IT LITERALLY GOING TO BE CALLED THE POCKET PARK? WHICH SEEMS A LITTLE ODD. WELL, I'M GLAD YOU SAID THAT. THAT IS SOMETHING THAT WE'RE GOING TO HAVE TO PUT OUR HEADS TOGETHER TO INPUT ON THAT PIECE TONIGHT. WE WANT TO TALK ABOUT THE ART PIECE. THE POCKET PARK IS JUST THE NAME BASED ON THE SCALE OF THE PARK, BUT WE ARE GOING TO HAVE TO COME UP WITH THE CITY THE SIZE AS FAR AS THE NAME GOES. OKAY. YEP. ALL RIGHT. AND WHO'S PULLING TOGETHER THE SURVEY? WE'LL NINE ARTS WILL HOST THE SURVEY. IT'LL BE HOSTED VIA MICROSOFT FORMS A DIGITAL SURVEY. IT WILL HAVE A A START DATE AND END DATE ON ONLINE. AND THEN FOR THE PRINTED SURVEYS WE'LL PICK THEM UP ON THAT 23RD OR THE 24TH THE MORNING OF THE 24TH THERE. AND IN TERMS OF THE DESIGN, IS IT SORT OF MULTIPLE CHOICE OR IS IT OPEN ENDED? EXACTLY. IT'LL BE MULTIPLE CHOICE. WE'LL INCLUDE THE ARTIST RENDER AND ARTIST BIO AND A SHORT STATEMENT ABOUT THE WORK. SO IT'LL BE MOSTLY VISUAL BASED, BUT WE'LL MAKE SURE WE'LL INCLUDING SOME INFORMATION ABOUT THE ARTIST IN THE INTENTION BEHIND THE WORK. OKAY. THANKS VERY MUCH. SO YES, THANK YOU. AND I JUST WANT TO SAY THAT THIS IS A POCKET PARK THAT THE RESIDENTS IN THE COMMUNITY ADVOCATED FOR THROUGH THE PARTNERSHIP WITH MICROSOFT. ONCE WE REALIZED THEY WERE COMING AND THERE WERE LITTLE TO NO BENEFITS FOR THE PEOPLE THAT LIVED IN THE AREA, THE RESIDENTS ADVOCATED FOR SOMETHING IN THAT, IN THAT SPACE. AND THANK YOU SO MUCH FOR TAKING THE LEAD ON THAT, AND IT'S NICE SEEING YOU AGAIN, BUT JUST TO ASK A FEW MORE QUESTIONS THAT WERE ASKED DURING PUBLIC COMMENT, WHO'S GOING TO UPKEEP THE PARK? CAN YOU WALK US THROUGH THAT A LITTLE BIT, PLEASE? YEAH, THAT I WILL BE THE GUY FOR THAT. OUR PARK SERVICE TEAM WILL BE SPREADING THEIR WINGS, MOVING THE WARD D, WHICH WE'RE HAPPY TO DO. LIKE I SAID INITIALLY, THIS IS THE FIRST PARK I'VE BEEN HERE FOREVER AND PERSONALLY. BUT WE'LL BE MAINTAINING THIS SPACE. SO A LOT OF THE THOUGHT AND THE DESIGN WAS TO MAKE IT LOW MAINTENANCE, EVEN FROM THE SHRUBBERY, THE TREES, EVEN THE ART PIECE. BUT MY TEAM WILL BE RESPONSIBLE FOR MAINTAINING. ALL RIGHT. AND THEN I HAVE JUST ONE MORE QUESTION. THE NEAREST SCHOOLS IN THE AREA ARE BROOKVIEW AND CAMP CREEK. AND THEN THERE WAS A MENTION OF TRI-CITIES HIGH SCHOOL. CAN WE PLEASE ENSURE THAT WE TAP INTO THOSE SCHOOLS, EVEN IF THE STUDENTS ARE PERMITTED TO DRAW A PICTURE OF WHAT THEY THINK SHOULD GO IN THE PARK, THEN THAT SHOULD BE A PART OF THE COLLABORATION PROCESS. YEAH, THAT'S EASY FOR US. WE'LL MAKE SURE WE DO THAT. YEAH. SO JUST MAKE SURE THAT YOU REACH OUT TO THOSE SCHOOLS. AND THEN THE LAST THING IS PLEASE ENSURE THAT WE DO HAVE ONE MEETING INSIDE THAT GEORGIA SOCCER PARK IN THAT BUILDING FOR THE RESIDENTS THAT ARE IN CLOSE PROXIMITY. OKAY. THANK YOU.

COUNCILMAN ATKINS. YES, THANK YOU, MADAM MAYOR. DIRECTOR PICKETT, THANK YOU. AND ALSO, MISS HORNSBY, THANK YOU FOR THE PRESENTATION. I HAVE A QUESTION. I'M PRETTY PREDICTABLE. BOARDS,

[00:45:01]

BUT WE DID WAS OBVIOUSLY INCLUDE PUBLIC ARTS, WHICH IS CHRIS WAYNE. AND WE ALSO LEANED ON THE CITY'S ART MASTER PLAN IN THE MEANTIME. BUT IT WOULD BE GREAT IF WE DID HAVE THAT BOARD COMPLETE, BECAUSE THIS PROCESS, YOU KNOW, PROBABLY COULD HAVE HAD SOME INPUT FROM THAT COMMITTEE AS WELL. BUT OUTSIDE OF THAT, THESE ARE THE THINGS THAT WE'RE LOOKING TO DO, RIGHT? YEAH. AND THOSE ARE THE THINGS THAT I, I'M ALWAYS STUCK ON THE BOARDS, AUTHORITIES AND COMMISSIONS TO GIVE CITIZENS AN OPPORTUNITY TO REALLY ENGAGE WITH WHAT'S HAPPENING IN THEIR CITY SO THAT THERE'S A SENSE OF PRIDE, A SENSE OF OWNERSHIP, AND THEY CAN HELP GET THE WORD OUT SO THAT WE CAN INCREASE PARTICIPATION. AND SO NOT ONLY FOR THIS POCKET PARK, BUT ALSO FOR THE MULTIPLEX. I'VE MADE THE SAME COMMENTS. SO, MADAM CLERK, AGAIN, IF YOU COULD LET COUNCIL MEMBERS KNOW WHAT VACANCIES ARE AVAILABLE AND COUNCIL MEMBERS, IF YOU WOULD, PLEASE MAKE APPOINTMENTS TO THOSE BOARDS, AUTHORITIES AND COMMISSIONS. A MOTION TO I'M SORRY. I CAN'T UNDERSTAND THE CITY COUNCIL. COUNCIL. I WILL JUST REMIND YOU WE'RE IN A PUBLIC MEETING, RIGHT? SHE'S ASKING. I'M ASKING THE CLERK. I'M ASKING THE CLERK TO PROVIDE THE VACANCY LIST TO ALL OF THE COUNCIL MEMBERS SO THAT THEY CAN MAKE THEIR APPOINTMENTS TO ANY BOARD, AUTHORITY AND OR COMMISSION THAT NEEDS TO HAVE BODIES TO FEEL SO THEY CAN OPERATE. THAT IS MY QUESTION OR MY REQUEST OF THE THE CLERK. OKAY. YES. NO. OKAY. ALL RIGHT.

OKAY. SORRY. OKAY. ALL RIGHT I YIELD. THANK YOU. ALL RIGHT. SO NEXT WE WILL HAVE COUNCILWOMAN.

WE HAVE SOMEONE. I'M LOOKING I HAVE A LIST. COUNCILWOMAN STAR CUMMINGS. YES. THANK YOU. THANK YOU FOR YOUR PRESENTATION. AND THAT WAS ACTUALLY COUNCIL MEMBER ATKINS ASKED THAT QUESTION THAT WE HAVE MEMBERS APPOINTED TO THE CULTURE ENRICHMENT BOARD, SO WE WILL TAKE CARE OF THAT. THAT WAS THE ONE QUESTION. AND COULD YOU GO BACK TO THE SLIDE THAT HAD YOUR TIMELINE ON THAT? I JUST WANT TO GET A SNAPSHOT OF THAT. JUST SO I CAN GRAB THOSE DATES. OKAY.

THANK YOU I YIELD OKAY. I MEAN, YES, THANK YOU. I DID SOME RESEARCH ON NON-DOT ARTS AND THE WORK THAT YOU ALL DO TO INCLUDE COMMUNITY THOUGHTFULLY AND STRATEGICALLY IS REALLY ENCOURAGING. SO THANK YOU FOR BRINGING YOUR EXPERTISE TO THE CITY. I DID HAVE ONE QUESTION ABOUT WHAT YOUR AIM IS FOR HOW MANY PEOPLE YOU ARE GOING TO SURVEY, AND THEN IF YOU HAD ANY ANALYSIS THAT YOU WOULD DO TO MAKE SURE THAT PARTICIPATION WAS REPRESENTATIVE ACROSS THE WARDS, PARTICULARLY REPRESENTATION FROM WARD D, WHERE THIS PARK WILL BE LOCATED.

SO YOU COULD SKIP FORWARD TO THIS SLIDE ON YOUR METHODOLOGY. BUT I DIDN'T SEE A NUMBER OF HOW MANY PEOPLE YOU WERE INTENDING TO SAMPLE. AND THEN CAN YOU JUST TALK ABOUT REPRESENTATION ACROSS THE WARDS? SURE. TO ANSWER THE FIRST QUESTION ABOUT SURVEY PARTICIPATION, THIS IS BASED ON OUR WITH OUR SURVEY PARTNER LAST YEAR, A CITY OF SIMILAR SIZE. THE DATA THAT WE'RE LOOKING FOR WAS I'M SORRY, I NEED I SHOULD HAVE WRITTEN THIS DOWN, BUT IT WAS IN EQUALS ONE 108. SO ABOUT IN THE CITY. THE POPULATION I BELIEVE IS 39,000 39,000. SO WE'RE GOING TO LOOK FOR ABOUT 100, 100 PLUS SURVEY RESPONDENTS TOTAL, BOTH DIGITALLY AND IN PERSON. AND AND I CAN GIVE YOU THE I CAN GIVE YOU THE WHERE I GOT THAT INFORMATION FROM. AND THEN IN TERMS WE'RE GOING TO GATHER THE. DEMOGRAPHIC LOCATION BY WARD

[00:50:07]

COUNCILWOMAN ROGERS JUST MENTIONED ABOUT HAVING A MEETING AT THE SOCCER PARK, WHICH I THINK WILL HELP A LOT, BUT WE ALSO WILL BE LEANING ON YOU ALL TO MAKE SURE WE HIT THOSE POINTS, TO MAKE SURE WARD D HAS FULL REPRESENTATION. SO I'LL BE REACHING OUT TO YOU ALL ON THAT AS SOON AS TOMORROW. BUT WE WANTED TO BRING IT TO YOU ALL FIRST, AND THEN WE'LL START FROM THERE. AND WE ALSO TALKED TO OUR COMMUNICATIONS TEAM, SO I THINK WE SHOULD HAVE A GOOD REACH. BUT THE IN-PERSON MEETING, I WOULD HOPE, WILL BRING OUT A LOT OF PEOPLE FROM WARD D. THANK YOU BOTH. ARE THERE ANY MORE COMMENTS, COUNCILWOMAN ATKINS? YES, I JUST WANT TO FOLLOW UP WITH MY REQUEST OF THE CLERK. AND SO JUST SO THAT WE CAN PERFECT THE RECORD, I WOULD MAKE THE MOTION THAT THE CLERK PROVIDES US WITH A VERY DETAILED DOCUMENT REGARDING BOARDS, AUTHORITIES AND COMMISSIONS, AND ANY OF THE VACANCIES THEREOF, AND WHERE APPOINTMENTS WOULD BE NEEDED FOR ANY OF THOSE. SECOND, IS THERE ANY DISCUSSION? NO. OKAY.

ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? ALRIGHT. THE AYES HAVE IT. THANK YOU.

ALRIGHTY. AND NEXT WE WILL BE MOVING TO THE NEXT COMMITTEE REPORTS. NO COMMITTEE REPORTS.

AND. LET'S SEE. SO NEXT IS THE AGENDA ITEMS. MAY I HAVE A MOTION TO OPEN THE FLOOR FOR

[XIII.2. Council Discussion and Possible Action on Budget Timeline]

YEAH, I THINK IT DID PASS. DID IT PASS? SHE HASN'T FOR DISCUSSION. SHE HAS A DISCUSSION TO OPEN THE FLOOR FOR DISCUSSION. YES OKAY. OKAY OKAY. I THINK YOU JUST GOTTA GET PERMISSION FROM. YEAH. YES, YES. ALRIGHT. THANK YOU. ALRIGHT. I JUST WANTED TO SAY FOR THE COUNCIL DISCUSSION AND POSSIBLE ACTION ON THE BUDGET TIMELINE. THANK YOU, MR. CITY MANAGER, FOR BRINGING THIS TO OUR ATTENTION. BUT I DO WANT US TO JUST TAKE NOTE THAT WE DO HAVE NEW COUNCIL MEMBERS HERE THIS EVENING THAT MAY NOT BE FAMILIAR WITH THIS PROCESS. SO IT MAY BE BENEFICIAL THAT WE DISCUSS IT SOMEWHAT, BUT DEFINITELY MOVE THIS TO A WORK SESSION. THANK YOU. DO WE NEED TO HAVE A MOTION TO MOVE THIS TO THE WORK SESSION? WELL YOU CURRENTLY HAVE A YOU CURRENTLY HAVE A MOTION AND A SECOND ON THE FLOOR TO OPEN THE FLOOR FOR DISCUSSION OKAY. AND SO YOU'LL GET YOUR YEAS AND NAYS TO THAT. IF IT PASSES THEN HE CAN MAKE HIS PRESENTATION. YOU GUYS CAN DISCUSS AFTER THE END OF THAT. IF FURTHER DISCUSSION IS NEEDED, THEN SOMEONE CAN MAKE A MOTION TO MOVE THIS TO THE WORK SESSION. OKAY, SO DO WE HAVE ANY FURTHER DISCUSSION NEEDED FOR THIS ITEM? ALL THOSE IN FAVOR OF THE I'M SORRY, THE MOTION ON THE FLOOR IS DISCUSSION. WE'VE ALREADY HAD THE DISCUSSION. THE MOTION ON THE FLOOR IS TO OPEN THE FLOOR FOR DISCUSSION. RIGHT. SO LET'S GET WHO'S IN FAVOR OF HEARING MORE ABOUT THE ITEM OKAY. DO WE HAVE ANYONE IN FAVOR OF HEARING MORE. DO I HAVE A MOTION TO HEAR MORE ABOUT THIS? YOU HAVE A MOTION YOU JUST NEED. I'M SORRY. THAT'S OKAY. WE GOT THIS.

[00:55:04]

BUT I'M ALSO ASKING OUR INTERIM FINANCE DIRECTOR TO SET UP A VISUAL SO THE PUBLIC CAN ALSO FOLLOW THROUGH THE PROPOSED BUDGET TIMELINE. GIVING HER A SECOND TO SET THAT UP. SO I WILL GIVE A LITTLE CONTEXT, ESPECIALLY FOR OUR NEWER COUNCIL FOLKS. WE HAD A REAL EXCITING PROCESS LAST, LAST GO AROUND WHERE WE REALLY WENT UP TO THE ALMOST THE FINAL HOUR BEFORE GETTING IT APPROVED SO THAT WE DIDN'T RUN INTO STATE PENALTIES. BUT WE DID GO PAST AND BEYOND OUR LOCAL ORDINANCE GUIDELINES. SO IN LOOKING AT HOW TO MAKE SURE WE DON'T FIND OURSELVES IN THOSE SITUATIONS, HAVING A UPFRONT TIMELINE THAT CAN BE APPROVED BY THE CITY COUNCIL IS IS AN ATTEMPT TO CLEARLY LAY OUT AND BE TRANSPARENT OF THE PROCESS. SO IT'S A LITTLE NEW FOR FOR THE CITY TO HAVE THAT. I MEAN, WE'VE CERTAINLY HAD OUTLINES IN OUR BUDGET BOOKS, BUT NOT SOMETHING THAT ACTUALLY GOT A COUNCIL VOTE. AND SO HENCE THIS APPROACH. ALRIGHT, WITH THAT BEING SAID, I'M AND THERE'S A NUMBER OF DIFFERENT THINGS I WANT TO REALLY FOCUS IN THE THINGS THAT ARE GOING TO BE REALLY IMPORTANT FOR CITY COUNCIL, AND THERE IS QUITE A BIT OF WORK THAT CITY COUNCIL HAS TO DO IN THE PROCESS AS WELL. SO AND THERE'S SOME TIMELINES THAT ARE GOING TO BE PRETTY PRESSING. TYPICALLY WE WOULD LOVE TO HAVE STRETCHED THESE OUT, THESE TYPE OF THINGS OUT THAT WOULD LIKELY START NOVEMBER, SOMETIMES EVEN SEPTEMBER, BASED ON BUDGET POLICIES AND PROJECTIONS. AND THAT CERTAINLY STARTING WITH A NEW COUNCIL, SOMETHING WE DON'T HAVE AS A LUXURY. SO THESE ARE PRETTY KIND OF PACKED TIMELINE. SO I WILL I WILL SAY PLEASE KEEP THAT IN MIND BECAUSE IT IT WILL BE A REALLY AGGRESSIVE STAFF IS COMFORTABLE. WE CAN GET IT DONE, BUT WE DEFINITELY ARE GOING TO HAVE TO STAY ON POINT. SO WITH THAT BEING SAID, THERE'S SOME AREAS THAT ARE REALLY IMPORTANT. THIS MIGHT SEEM TRIVIAL, BUT COUNCIL PICTURES ARE REALLY IMPORTANT TO THE PROCESS. AND SO SURPRISINGLY THAT CAN SOMETIMES BE CONTROVERSIAL. SO WE LIKE TO TRY AND GET THOSE PICTURES AND THINGS TAKEN CARE OF. SO WHEN THE BUDGET BOOK IS READY TO GO, THINGS ARE WAITING FOR PHOTOGRAPHERS, TIMELINES AND ALL THOSE THINGS DON'T GET OUT OF THE WAY. SO THIS WEEK, NEXT WEEK, IF WE CAN GET THOSE PICTURES IN, YOU'LL BE COMMUNICATED WITH BY THE COMMUNICATIONS DEPARTMENT. SO THAT'S ALSO GOING TO BE IMPORTANT THING. ANOTHER BIG PIECE AND COUNCIL, ESPECIALLY FOR OUR NEW MEMBERS, WANTED TO HAVE A MID-YEAR REVIEW. WE ALSO WANTED TO TAKE A LOOK AT OUR EVENTS AND PROGRAM ACTIVITIES.

AND SO THAT'S GOING TO BE PART OF OUR WORK SESSION. AND THAT WILL START WITH PRESENTATION AND CULTIVATE WITH DISCUSSION FROM COUNCIL. ANOTHER MAJOR PIECE IS GETTING THE CAPITAL IMPROVEMENT BUDGET APPROVED BY THE COUNCIL. SO WHAT THAT'S THAT'S GOING TO BE A NEW PROCESS FOR THE CITY. I THINK WE HAVE DEALT WITH OVERALL CAPITAL NEEDS WITHIN KIND OF THE THE OPERATING BUDGET WITH A VERY AGGREGATE OR LARGE 100,000FT ABOVE APPROACH, REVIEW OF OUR CAPITAL NEEDS. THIS TIME WE'RE GOING TO KIND OF GET VERY GRANULAR. AND SO WE'LL BE LOOKING AT OUR CAPITAL, INDIVIDUAL CAPITAL IMPROVEMENT PROJECTS PER PROJECT. AND WHAT THAT WILL LOOK LIKE IS A FIVE YEAR OUTLOOK OF WHAT OUR DEPARTMENTS AND DIVISIONS THINK WE NEED IN THE AREA OF CAPITAL IMPROVEMENTS. THOSE CAPITAL IMPROVEMENTS WILL BE PROJECT,

[01:00:02]

SO WE HAVE CONTRACTED SOFTWARE TO HAVE A A BUDGET BOOK THAT IS GOING TO BE DIGITALLY PRESENTED, THAT WILL HAVE THE FLOW OF OF A BOOK LIKE YOU CAN TURN PAGES COMPLETE WITH PICTURES, SOMETIMES EVEN VIDEOS FURTHER EXPLAINING, SAY, PERFORMANCE MEASURES, DEPARTMENT GOALS, DEPARTMENT MISSIONS, HIGHLIGHTS TO THE BUDGET THIS YEAR, THOSE KIND OF THINGS WILL BE ENCAPSULATED IN THE BOOK, BUT WE'RE ALSO, YOU KNOW, NOT TO WE'RE STILL HAVE WRITTEN BOOKS.

SO I KNOW THERE'S SOME THAT'S GOING TO FEEL COMFORTABLE HAVING WRITTEN HARD COPY BUDGET BOOKS THAT WILL BE, YOU KNOW, AVAILABLE FOR HAND NOTES AND ALL THAT, THOSE THAT'S STILL GOING TO HAPPEN. THIS IS JUST GOING TO BE THE REPRESENTATION OF WHAT THE PUBLIC WILL FEEL WHEN THEY ACCESS THE BOOK ONLINE. SO YOU'LL HAVE THAT PRESENTATION ON FEBRUARY 2ND.

ANOTHER POINT IS THE PRESENTATION UPDATE ON THE SALARY PLAN. SO THERE'S BEEN SOME MAJOR INVESTMENTS WITH EVERGREEN AND GETTING OUR SALARIES UP TO THE POINT OF BEING MORE MARKETABLE. WE'RE GOING TO FOLLOW UP ON WHERE THOSE WHERE THOSE ARE. WE'VE IMPLEMENTED THAT. THERE'S BEEN ISSUES OF, YOU KNOW, BASICALLY WORKING OUT THE KINKS. AND EVERY TIME YOU MAKE THOSE CHANGES, MAKING SURE ALL THE EMPLOYEES HAVE, YOU KNOW, GOTTEN A REVIEW TO MAKE SURE THAT THEY'RE FOLLOWING, FITTING WITHIN THE MARKETPLACE WHERE THEY WANT NEED TO BE. WE'RE GOING TO, YOU KNOW, GET GET YOU UP TO SPEED ON WHERE WE ARE ON THAT. COME FEBRUARY 9TH. ALSO GOAL SETTING. SO WE WE HAVEN'T HAD THAT. I MEAN, I THINK WE'VE, WE'VE MISSED A STRATEGIC PLANNING TRUE STRATEGIC PLANNING PROCESS. BUT A GOAL SETTING IS VERY SIMILAR BUT REALLY ZEROED IN ON THE NEXT 12 MONTHS OF ACTIVITIES AND

[01:05:02]

SO ONE THING THAT WE DID EXPERIENCE LAST YEAR, WE BASED ON KIND OF A NEWER STATE LAW IDENTIFYING WHERE WE THINK THE MILLAGE IS GOING TO BE, WE KIND OF UNDERSHOT OURSELVES. AND IT WASN'T IT WASN'T BY A LARGE NUMBER, BUT IT DID CREATE A LITTLE BIT OF DEFICIT BECAUSE WE I THINK WE WERE LIKE A COUPLE TENTHS POINTS BELOW WHERE WE SHOULD HAVE BEEN. SO THIS TIME WE'RE GOING TO SPEND A LITTLE BIT MORE TIME ON FORECASTING, A LITTLE BIT MORE TIME ON GETTING A NUMBER, OR AT LEAST GIVING US THE ROOM TO WIGGLE BASED ON MORE BUDGET NUMBERS AND REALITIES THAT WILL BE COMING THROUGH THE PROCESS, SO THAT WHEN WE DO HAVE A MILLAGE RECOMMENDATION, IT IS ACTUALLY WHERE WE NEED IT TO BE AND RESPONSIBLE TO THE BUDGET THAT THAT WE'RE BUILDING. WHERE AM I? SO THE OTHER AREAS, THERE'S BEEN A NUMBER OF ENTERPRISE RATE STUDIES THAT HAVE EITHER BEEN RECENTLY CONCLUDED OR ARE UNDERWAY, HAVING A FULL REVIEW OF THOSE RATE STUDIES WILL BE INFORMED OF PRESENTATION AND DISCUSSION.

AND I THINK THERE'S ALSO BEEN SOME DESIRE AT LEAST TO HAVE DEPARTMENTS PROVIDE SOME PRESENTATIONS. SO WE HAVE A LOT OF DEPARTMENTS. I THINK WHAT WE WANT TO DO IS TO HAVE A PRESENTATION KIND OF SMALL 15 MINUTE BITES OF PRESENTATIONS FROM THE DEPARTMENTS ON SOME OF OUR KEY BUDGET HIGHLIGHTS. THE IDEA IS TO KEEP THOSE REALLY SHARP. NOT A WHOLE LOT OF Q&A THERE, BUT THEN TO FOLLOW UP WITH THE SECOND ROUND OF ONE ON ONE MEETINGS WITH THE MAYOR CITY COUNCIL MEMBERS TO GO INTO ANY DEEPER QUESTIONS, INQUIRIES AND LOOK INTO ANY RESEARCH

[01:10:05]

AND AND THESE ARE NOT SHOULDN'T BE EXTREMELY COMPLICATED BUDGETS. BUT IF POSSIBLE ADDING A SECTION IN OUR BUDGET BOOK OF THESE VARIOUS BOARDS, THEIR BUDGETS. SO WE'RE GOING TO BE WORKING ON ON HAVING PRESENTATION OR AT LEAST INVITING PRESENTATION FROM THE CVB AND THE DDA TO PRESENT THAT SOMEWHERE IN MARCH. OKAY. SO ROLLING OUT MARCH, THINGS START GETTING REAL IN APRIL. WE'LL HOPEFULLY HAVE PRESENTED COUNCIL WITH A PRINTED WORKING DRAFT AND I STRESS WORKING DRAFT WORKING UP TO. AND I'D BE EARLY APRIL WORKING UP TO WHAT I CHARACTERIZE AS A SUBMITTED FINAL DRAFT FROM THE CITY MANAGER'S OF THE CITY MANAGER'S RECOMMENDED BUDGET APRIL 20TH. SO THAT'S GOING TO BE IMPORTANT. IF WE CAN KEEP THAT TIMELINE, THAT WILL GIVE US A LOT OF ROOM TO BE ABLE TO MAKE ANY ADJUSTMENTS SHOULD WE NEED TO WITH, ESPECIALLY IN TAKING IN ACCOUNT PUBLIC NOTICE REQUIREMENTS AND PUBLICATIONS AND THINGS OF THAT NATURE. THAT BEING SAID, WE WILL ROLL INTO MAY WITH A HIGH LEVEL BUDGET HIGHLIGHTS WHERE WE ARE, AND THEN THE COUNCIL WILL HAVE ALSO RECEIVED THE THE FINAL RECORD OR THE FINAL DRAFT. SO THEN WE'LL REALLY SPEND MAY SPENDING A LOT OF TIME WITH THE PUBLIC.

AND SO THE COMMUNITY ZOOM BUDGET MEETING HAS BEEN A SUCCESS. WE'RE WE'RE ADVOCATING KEEPING THAT. WE HAVE A PUBLIC HEARING ALSO THERE. AND WE ALSO WANT TO BE ABLE TO TAKE INFORMATION THAT WE'RE GETTING FROM THE PUBLIC. AND I'M SURE ALSO COUNCIL AND WE'LL WE'LL ALSO SAVE THAT FOR POTENTIAL THIRD ROUND OF ONE ON ONES. IF THERE'S SOME ISSUES THAT CAME UP NOW, THAT STILL GIVES US A LOT OF TIME FOR ANY LAST MINUTE ADJUSTMENTS, AND HOPEFULLY THINGS GO WELL IN THAT PROCESS. WE'LL BE READY TO ADOPT A BUDGET JUNE 1ST. NOW, KEEP IN MIND, JUNE 1ST IS WHAT'S REQUIRED BY OUR LOCAL ORDINANCE, BUT WE STILL WILL HAVE DATES AFTER JUNE 1ST. SHOULD THERE BE ANY UNFORESEEN BUDGET DELAYS OR BUDGET APPROVALS TO STILL HAVE BUDGET A BUDGET APPROVED BEFORE THE STATE REQUIRED DEADLINE, WHICH WOULD BE JUNE 30TH? AND THAT'S WHEN THINGS BECOME ALSO VERY DIFFICULT BECAUSE OF PENALTIES AND ESSENTIALLY BEING REQUIRED TO APPROVE EVERY BUDGET EVERY MONTH TO ACTUALLY MAKE PAYROLL AND THINGS OF THAT NATURE, AND THEN ALSO HAVING OTHER BUDGET IMPLICATIONS THAT WOULD BE IMPOSED OR POTENTIALLY IMPOSED BY THE STATE. SO WE, WE KNOW, NEVER WANT TO REALLY GET OURSELVES IN THAT POSITION. SO THAT'S WHY WE HAVE, I CALL IT A NUMBER OF, OF PRESSURE RELEASE DATES. AND THEN ALSO GIVING A ROOM FOR A SPECIAL MEETING DATE IF WE WOULD NEED IT. BUT I HOPEFULLY WE WON'T NEED THAT.

WE'LL HAVE A LOT OF OPPORTUNITY TO DISCUSS, A LOT OF OPPORTUNITY FOR PUBLIC INVOLVEMENT. AND MY MY GOAL IS TO AT LEAST TALK, TOUCH AND FEEL A LITTLE BIT OF THE BUDGET

[01:15:03]

GREATLY APPRECIATED THAT. WE'RE SORT OF BREAKING THIS OUT AND BEING A LITTLE BIT MORE PROACTIVE UP FRONT. SO THANK YOU VERY MUCH FOR THAT. THERE'S A THE DIGITAL BUDGET BOOK, WHICH IS PART OF THIS PROCESS. AS YOU KNOW, I'VE TALKED TO YOU ABOUT THIS BEFORE. YOU KNOW, OUR BUDGET BOOK IS NOT AT ALL USER EVEN FRIENDLY, FOR PEOPLE WITHIN THE CITY AND CERTAINLY FOR RESIDENTS. IT'S LIKE THE ROSETTA STONE, SORT OF. I MEAN, YOU CAN'T READ IT. SO THRILLED TO HEAR THAT THERE'S PLAN FOR A DIGITAL BOOK THAT. DOES THAT INCLUDE THAT YOU MENTIONED THERE WAS SORT OF A CONTRACT OR SOMETHING. DOES THAT INCLUDE GRAPHIC VISUAL COMMUNICATION SPECIALISTS WHO ARE GOING TO ACTUALLY UNDERSTAND HOW YOU CONVEY INFORMATION, DATA VISUALIZATION AND ALL OF THAT? BECAUSE PUTTING IT ONLINE IS GREAT, BUT IF IT'S STILL INDECIPHERABLE AND NOT USER FRIENDLY, THAT'S NOT MUCH PROGRESS. SO CAN YOU TALK A LITTLE BIT MORE ABOUT WHAT THAT CONTRACT INCLUDES? SURE. I'M GOING TO LET A ELIZABETH CARTWRIGHT ADDRESS THAT HER HER TEAM HAS BEEN WORKING IN IDENTIFYING THE CONTRACTOR AND WORKING WITH THE UNIQUE SERVICES THAT THAT CONTRACT BRINGS. GOOD EVENING. COUNCIL.

MAYOR, COUNCILMAN. FRIEDLI. YES. SO OUR NEW BUDGET BOOK WILL ALLOW US TO PUT GRAPHICS IN.

IT'LL BE WE REALLY WANTED TO REACH THE COMMUNITY SO THEY CAN SEE WHERE CAPITAL IMPROVEMENTS GOING TO BE. SO WE REALLY WANT TO ENGAGE THE COMMUNITY WITH REGARD TO THAT. SO WE'VE BEEN WORKING REALLY CLOSELY WITH GRAVITY. WHO IS THE SOPHOMORE THAT WE'RE WILL BE UTILIZING FOR OUR BUDGET BOOK? WHAT WAS THE GRAVITY? GRAVITY. YES, SIR. AND SO DOES THAT. COME WITH LIKE DIRECT SUPPORT IN TERMS IN THE FORM OF PEOPLE THAT YOU'RE WORKING WITH? YES IT DOES, WE WILL. WE'VE ACTUALLY BEEN WORKING WITH THEM SINCE FOR AT LEAST A GOOD NINE MONTHS NOW, BRINGING IN DATA FROM OUR ERP SYSTEM, MAKING SURE THAT EVERYTHING IS GOING TO BE IN TUNE FOR THE BUDGET BOOK WHEN WE START IMPLEMENTING THAT PROCESS. SO WE WE HAVE WE HOLD WEEKLY MEETINGS WITH THEM TO MAKE SURE THAT THEY CAN PROVIDE WHAT WE WANT FOR OUR COMMUNITY.

OKAY. SOUNDS GOOD. I MEAN, I'VE SHARED, I THINK IT WAS LAST SPRING OR SUMMER. I SHARED SOME EXAMPLES FROM OTHER CITIES, YOU KNOW, THAT ARE REALLY, REALLY ACCESSIBLE, REALLY VISUALLY INTERESTING. AND, YOU KNOW, SO I HOPE THAT WE'RE GOING TO WORK TOWARD THAT. WE'RE REALLY EXCITED ABOUT THE USE OF THIS NEW SOFTWARE, BECAUSE NOT ONLY DOES IT PROVIDE GOOD VISUALS FOR THE COMMUNITY, IT ALSO CREATES TIME MANAGEMENT FROM FROM STAFF SIDE. RIGHT? SO WE'RE NOT GOING TO SPEND A LOT OF TIME PUTTING NUMBERS IN ON OUR SHEETS. EVERYTHING IS GOING TO IT'S GOING TO FLOW NATURALLY. AND SO YOU'LL SEE THAT YOU'LL BE ABLE TO SEE THAT WHEN IT'S DIGITIZED ON THE, THE WEBSITE ALSO. SO YOU'LL GET THAT FEELING LIKE IT'S A TRUE BOOK.

AND THEN ALSO WE'LL BE ABLE TO PRINT THE BOOKS EASILY AND, AND PLACE THEM LIKE AT THE LIBRARIAN CITY CLERK'S OFFICE, THINGS OF THAT NATURE. RIGHT. OKAY. THANKS. AND THEN ONE OTHER POINT IN THE MARCH SECTION, ITEM EIGHT, THE BUDGET PRESENTATIONS FROM VIDA, CVB, DDA, CAN YOU TALK A LITTLE BIT MORE ABOUT THAT? I'M A LITTLE CONFUSED HOW THOSE BODIES BUDGETS IMPACT OR DOVETAIL WITH THE CITY BUDGET. SURE. SO. AND THIS WAS SOMETHING THAT I'VE BEEN FAMILIAR WITH, PARTICULARLY WHEN YOU HAVE SOME PARTNERSHIPS THAT WORK WITHIN YOUR YOUR HOTEL MOTEL TAX. SO OUR BREAKDOWNS, EACH ONE OF THESE ENTITIES. WELL NO I TAKE THAT BACK CVB PARTICULARLY. THEY PARTAKE IN OUR HOTEL MOTEL TAX AND THE BREAKDOWN. AND THERE'S A CERTAIN PERCENTAGE OF OF DOLLARS THAT GET BROKEN OUT OF OUR HOTEL MOTEL TAX DOLLARS THAT THEY HAVE DIRECT ACCESS TO. IT FLOWS THROUGH THE CITY BUDGET, BUT WE DON'T GET TO ASSIGN IT TO ANYTHING BUT THAT THAT WORK THAT WE DO WITH THE CVB, THAT COORDINATION, THAT

[01:20:10]

THOSE ACTIVITIES HAVE A AREA IN OUR BUDGET BOOK WHERE CITIZENS CAN GET A LITTLE MORE ACQUAINTED WITH WHAT THESE BOARDS ARE BRINGING TO THE CITY, BECAUSE, FRANKLY, WE'RE SHARING SOME OF THOSE TAX RESOURCES, PARTICULARLY WITH HOTEL, MOTEL, AND CERTAINLY IN ECONOMIC DEVELOPMENT ENDEAVORS. WE'RE PARTNERING WITH GROUPS LIKE VIDA AND AND THE DDA. SO IT'S JUST THAT PART OF YEAH, IT'S NOT IMMEDIATE BUT CERTAINLY FEEDS INTO COMMON GOALS AND COMMON MISSIONS. THANK YOU. I MEAN, I THINK ANY INFORMATION SHARING OF COURSE IS USEFUL.

AND I WOULD I JUST WOULD WANT TO MAKE SURE THAT THE PRESENTATION, PARTICULARLY FROM THE CVB, IS IS NOT SORT OF A DOG AND PONY SHOW OF WHAT'S BEEN DONE, BUT A PROSPECTIVE LOOK, AN ACTUAL BUDGET OF THIS IS, YOU KNOW, WHAT WE HAVE PLANNED BECAUSE WE DON'T NEED SORT OF JUST, YOU KNOW, KIND OF EVERYTHING BUT THE KITCHEN SINK. ABSOLUTELY. AND MY VISION IS THAT THIS MIGHT LOOK LIKE A12 PAGER PAGE IN OUR BOOK PER ORGANIZATION. I DON'T EXPECT TO SEE A LOT OF PROMOS. THIS IS REALLY, YOU KNOW, WHAT WE SPEND, WHAT OUR MISSION IS. AND AND THAT'S A ONE PAGER. AND IF YOU GOT A LOT OF MONEY TO TO REPORT, THEN MAYBE THAT'S A TWO PAGER.

BUT I THINK THIS IS MORE LIKE A 1A1 PAGER FOR ORGANIZATION IN OUR BUDGET BOOK. IF THEY CHOOSE TO PARTICIPATE WITH US. OKAY. THANK YOU, MADAM MAYOR, MAY I JUST ADD ONE THING TO THE COMMENTS ABOUT THE CVB? IS THAT OKAY? OKAY. TO YOUR QUESTION, COUNCIL MEMBER FRIEDLI AND I THINK THE CITY MANAGER ARTICULATED IT PERFECTLY, BUT THE 43.75% THAT THE CVB GETS FROM OUR 8% HOTEL MOTEL TAX, I DO NOT THINK THAT SHOULD BE A PART OF OUR BUDGET BOOK, BECAUSE THOSE ARE RESTRICTED FUNDS THAT THE CITY CAN'T SPEND. OBVIOUSLY, IT CAN BE NOTED THAT THEY GET IT, BUT, YOU KNOW, NOT IN A WAY THAT INDICATES THAT THE CITY IS SPENDING OR DOING ANYTHING WITH THOSE FUNDS. WE ALSO SHOULD BE PROVIDED BY LAW, STATE LAW, A COPY OF THE HOW

[01:25:06]

WHO WOULD HAVE IT? SOUNDS LIKE MYSELF AND THE CITY MANAGER WILL DISCUSS IT. THAT WOULD BE MOST WELCOME. RIGHT. AND SO WE HAVE DOCTOR MARTIN ROGERS. SORRY. AND SO I'M JUST GOING TO READ AN ORDER. WE HAVE DOCTOR LATONYA MARTIN ROGERS, COUNCILMAN ZIEGLER AND THEN COUNCILWOMAN HEMMING NEXT. OH, YOUR MIC IS OFF. SO WE'LL JUST GO TO HIM. ALRIGHT. AND THANK YOU SO MUCH FOR YOUR PRESENTATION. BUT I WAS GOING TO ALSO ASK THE CITY ATTORNEY TO WEIGH IN ON BAIDA AND THE DDA, SHOULD THEY BE A PART OF THIS BUDGET BOOK SO THEY CAN OKAY, THEIR FUNDS ARE NOT RESTRICTED LIKE A DMO, A DESTINATION MARKETING ORGANIZATIONS FUNDS ARE RESTRICTED. IN FACT, IF WE PROVIDE A MAJORITY OF THE FUNDING TO THE DDA OR TO BAIDA, IT MAY BE A GOOD IDEA TO INCLUDE THEM. AS THE CITY MANAGER INDICATED, ESPECIALLY WHEN IT GETS TO AUDITING PURPOSES, TO MAKE SURE THAT THOSE FUNDS ARE ACCOUNTED FOR. ALL RIGHT. AND THEN MY NEXT QUESTIONS FOR THE CITY MANAGER IN JANUARY, YOU HAVE THE CAPITAL IMPROVEMENT NUMBER EIGHT ON YOUR PRESENTATION. CAN YOU BRING THAT DOWN. AND IT TALKS ABOUT INTERNAL MEETINGS. I WOULD LIKE TO SUGGEST THAT MAYOR AND COUNCIL, THERE ARE A LOT OF CAPITAL IMPROVEMENTS THROUGH WARDS A, B, C AND D THAT I KNOW I'VE HEARD ABOUT FROM RESIDENTS THROUGHOUT THE CITY. SO I WOULD LIKE FOR MAYOR AND COUNCIL IF YOU HAVE THE OPPORTUNITY OR THE CHANCE. BUT I WOULD LIKE TO PROVIDE SOME CAPITAL IMPROVEMENTS THAT I KNOW ARE SPECIFIC TO MY WARD. I DON'T KNOW IF THE OTHER COUNCIL MEMBERS HAVE WARD SPECIFIC CAPITAL IMPROVEMENTS THAT NEED TO BE ADDRESSED, BUT FOR NUMBER EIGHT, IT'S JUST SAYING SUBMIT FOR ACCEPTANCE OF THE CAPITAL IMPROVEMENT BUDGET. BUT MAYOR AND COUNCIL SHOULD BE A PART OF THAT CAPITAL IMPROVEMENT DISCUSSION. THE OTHER THING I WANTED TO ADD WAS JANUARY THROUGH. UP UNTIL WE GET TO THE BUDGET, I DON'T SEE ANYTHING IN HERE AS IT RELATES TO ECONOMIC, THE ECONOMIC DEVELOPMENT STRATEGIC PLAN THAT WE HAD DONE.

AND HOW ARE YOU GOING TO TIE IN THE ECONOMIC DEVELOPMENT STRATEGIC PLAN? BECAUSE AS I WAS READING THAT A LOT OF SOME OF THE ISSUES THAT WE FACE, SOME OF THE THINGS THAT WE TALK ABOUT GATEWAY SIGNAGE, PARK IMPROVEMENTS, OUR SIDEWALKS, IT'S IN THE ECONOMIC DEVELOPMENT STRATEGIC PLAN THAT HAS BEEN WELL LAID OUT. SO ARE YOU GOING TO HAVE OR ARE YOU GOING TO TIE IN THE ECONOMIC DEVELOPMENT STRATEGIC PLAN WHILE WE'RE IN THIS SEASON? BECAUSE I DON'T SEE A MENTION OF IT HERE. THANK YOU. AND THANK YOU FOR THAT. SO I'LL WE'LL SAY YES, IT WILL BE COVERED PARTICULARLY. I WILL LOOK AT THAT IN IN OUR DEPARTMENT UPDATES, THOSE DEPARTMENT BUDGETS IN PRESENTATION WHERE THAT CAN BE FOCUSED IN ON. ALSO WOULD LIKE TO DRAW YOUR ATTENTION TO NUMBER FOUR IN JANUARY WHERE YOU'RE PRESENTING IT SAYS PRESENT NEW CAPITAL IMPROVEMENT FORMAT. THAT'S ACTUALLY YOU'LL GET YOU'LL GET OUR UP TO DATE LIST OF PROJECTS. SO ANYWHERE BETWEEN THAT DATE OF THE 12TH TO THE DATE OF THE 20TH, THAT'S THE OPPORTUNITY TO ADD TO THAT LIST. WITH ANY COUNCIL PROJECTS THAT YOU KIND OF ARTICULATED. SO THERE'S THAT WINDOW TO ADD IN THERE. THE OTHER THING TO KEEP IN MIND WHILE ON THE 20TH YOU'VE, YOU KNOW, GIVEN SOME ACCEPTANCE OF OF THOSE PROJECTS, FRANKLY, THAT IS A PIECE OF THE OVERALL BUDGET. AND THEORETICALLY, YOU CAN ALSO ADD PROJECTS THROUGHOUT THE PROCESS OF THE ONE ON ONE MEETINGS THAT WE'LL BE HAVING, AS LONG AS THOSE PROJECTS ARE ULTIMATELY REFLECTED BEFORE THE FINAL BUDGET. SO THOSE THINGS, THERE'S PLENTY OF OPPORTUNITIES TO TO ADD THOSE. IF IT DOESN'T COME TO YOU, SAY IN JANUARY, SOMETHING COMES UP AND VERY INTERESTING THAT GRABS CAPTIVATES YOUR ATTENTION AFTER THAT, ALL THE WAY UP TO ESSENTIALLY WHEN WE'RE DUE. I THINK THE REAL DATE OF I THINK

[01:30:02]

IF BECAUSE WE GOTTA MAKE SURE WE HAVE ENOUGH TIME FOR PUBLICATIONS AND MOST AND THAT'S WRITTEN PUBLICATIONS AND NEWSPAPERS LIKE TO HAVE SEVEN DAY ADVANCE BETWEEN THOSE. SO IT JUST ADDS TO THE TIME THAT WE NEED TO HAVE. SO I THINK THERE'S PLENTY OF OPPORTUNITY THERE FOR THOSE TYPE OF DISCUSSIONS. AND PARTICULARLY IF YOU TAKE ADVANTAGE OF THE ONE ON ONE MEETINGS THAT WE HAD THAT WE HAD LAST YEAR, YOU KNOW, HOW THOSE FLOWS FOR OUR NEW COUNCIL MEMBERS WILL BASICALLY TAKE THE BUDGET ANYWHERE YOU WANT TO GO AS AN INDIVIDUAL.

COUNCIL MEMBERS EXPLORE ANY AVENUE WITHIN THE BUDGET THAT YOU WISH TO CERTAINLY GIVE YOU THE BIG PICTURE AND THE HIGHLIGHTS, AND THEN OPEN. ESSENTIALLY SIT DOWN WITH YOU AND GO THROUGH EVERY LINE ITEM AND EXPLAIN WHATEVER YOU WANT TO DO. SO WE GO THROUGH THAT PROCESS AND THEN AND THEN IF THERE'S SOME DESIRES, SOME CONSTITUENT NEEDS, SOME THINGS LIKE THAT, THAT COMMUNICATION ALLOWS US TO MAKE ANY KIND OF ADJUSTMENTS AND THEN BUILD THAT INTO OUR PRESENTATION AS WE GO TO OUR, OUR, OUR MAIN. OR WHEN YOU GET TO THE RECOMMENDED CITY MANAGER'S BUDGET AND IN APRIL, USUALLY THOSE WILL BE REFLECTED IN THERE. AND IF NOT, THEN THERE'S STILL ROOM TO ADD, ADD AND ADJUST AFTER THAT. COUNCILWOMAN HEMMINGS, THANK YOU, MADAM MAYOR AND MR. CITY MANAGER, I'M REALLY EXCITED ABOUT THIS TIMELINE AND THE DEPTH THAT YOU AND MISS CARTWRIGHT WENT THROUGH TO PUT THIS TOGETHER. I APPRECIATE THE FOCUS ON COMMUNITY INPUT AND COUNCIL INPUT, AND I WANT TO JUST OFFER TO YOU AS A REMINDER THAT SECTION 2-2003, SUBSECTION C, ONE OF OUR CHARTER STATES THAT ALL PROPOSED ANNUAL BUDGET SHOULD BE SUBMITTED BY THE CITY MANAGER TO THE BUDGET AND FINANCE COMMITTEE FOR REVIEW.

SO IN YOUR TIMELINE, I DON'T SEE THAT REFLECTED, AND I APPRECIATE THAT YOU'RE ADDING ALL THOSE COUNCIL OPPORTUNITIES, BUT THAT THAT BUDGET AND FINANCE COMMITTEE, I THINK, GIVES THE GREATEST OPPORTUNITY FOR COLLECTIVE REVIEW AND REFLECTION OF THE THE COUNCIL AND THE BODIES PERSPECTIVES. I ALSO JUST WANT TO NOTE I DON'T REMEMBER THE NUMBER, BUT I BELIEVE IT'S IN MARCH. YOU SAID THAT YOU'RE GOING TO HAVE 15 MINUTE PRESENTATIONS BY DEPARTMENT. I'D ASK YOU TO LIMIT THAT TO FIVE MINUTES BY DEPARTMENT. 15 FEELS VERY AMBITIOUS AND A LITTLE BIT OVERWHELMING TO ME. AND THEN I'D ALSO JUST ASK YOU TO BRIEFLY TALK ABOUT THE FISCAL OUTLOOK AND THE FORECASTING CONVERSATION. WILL THIS INCLUDE FORECASTING AROUND SALES REVENUE, NOT JUST PROPERTY TAX BUT ALSO SALES TAX REVENUE? AND THEN ALSO IF YOU COULD TALK ABOUT THE TIMING OF THE MILLAGE RATE, THE TAX DIGEST WHEN IT COMES OUT AND HOW YOU FACTORED THAT INTO PREPARING, SO THAT WE ARE NOT ASSUMING A MILLAGE RATE IN OUR PROJECTIONS BECAUSE OF WE DON'T VOTE ON THE MILLAGE RATE UNTIL MUCH LATER IN THE CALENDAR YEAR. HOPE THAT MAKES SENSE. ABSOLUTELY. THANK YOU FOR THAT. I DEFINITELY WILL LOOK INTO THE OVERSIGHT OF THE BUDGET AND FINANCE COMMITTEE. SO THANK YOU FOR THAT NOTE. SO THE FORECASTING THERE'S TWO TWO LITTLE AREAS THERE WHERE THIS I'M TRYING TO LOOK AT IT. TWO THERE'S I START OH THE FISCAL OUTLOOK ASSUMPTIONS AND UNCERTAINTIES. AND I BASICALLY TAKE TWO CUTS OF THAT. THAT IS WHERE I'M BUILDING ESSENTIALLY THE PRELIMINARIES TO THE CITY MANAGER'S BUDGET MESSAGE. SO I WILL BE FRANKLY, WE EXPECT THAT WE'RE GOING TO BE HAVING SOME HEADWINDS. AND I'LL BE EXPLAINING WHAT THOSE HEADWINDS LOOK LIKE, WHY THEY APPLY AND WHY THEY DEMAND OUR ATTENTION AS WE MOVE FORWARD THROUGH OUR BUDGET PREPARATION. AND SO THE FORECASTING IS SOMETHING THAT, FRANKLY, WE HAVEN'T DONE A WHOLE LOT OF WE'VE BEEN DOING A LOT OF WHAT WE CALL LEGACY BUDGETING, WHERE WE LOOK AT WHAT WE SPENT LAST YEAR AND OUR ACTUALS, AND THEN MAKE ASSUMPTIONS BASED ON PREVIOUS SPENDING. FORECASTING WILL TAKE

[01:35:05]

GRANT NOT TO PICK ON THAT, BUT THAT THAT WAS A SLOW MOVING PROJECT THAT THOSE FUNDS DIDN'T, YOU KNOW, GO OUT, ALTHOUGH THEY WERE FEDERALLY GRANTED FUNDS. BUT THOSE KIND OF THINGS, THOSE PROGRAMS LIKE THAT DIDN'T GET OFF THE GROUND. SO THAT MONEY WAS ABLE TO BE, YOU KNOW, SIT THERE. AND IF IT WAS RELATED TO GENERAL FUNDS, WE WERE ABLE TO MANEUVER THOSE FUNDS TO ADDRESS SOME OF THOSE OTHER ISSUES. THOSE THINGS AREN'T GOING TO BE THERE NOW, AS WE ARE ACTUALLY BEING MORE EFFECTIVE IN GETTING PROGRAMS OFF THE GROUND, MORE EFFECTIVE WITH CLOSING OUR VACANCY GAPS. NOW OUR BUDGET BECOMES A LITTLE TIGHTER, A LITTLE BIT MORE REAL, IF YOU WILL. SO IF WE'RE OVER PROJECTING IN SOMEWHERE ELSE, SOMEWHERE WE'RE FEELING THAT NOW WHERE BEFORE IT WAS A LITTLE EASIER TO ABSORB. SO THOSE KIND OF CONVERSATIONS, DISCUSSIONS WE WE'VE MADE SOME INVESTMENTS IN GETTING OUR SALARIES UP. THAT IS WE'RE GOING TO BE FILLING THAT NOW. BUT ON THE OTHER SIDE, WE WE GOT GOOD THINGS LIKE OUR TAD FREED UP AND CAMP CREEK. RIGHT. AND SO THOSE REVENUES FROM FROM THERE WILL, YOU KNOW, BE SHOWING UP ON OUR TAX ROLLS. NOW WHERE BEFORE THEY WERE FOCUSED MORE IN THE TAD THAT, YOU KNOW, WAS SPECIFIC TO ECONOMIC DEVELOPMENT ACTIVITIES IN THAT PARTICULAR TAD. WELL NOW THOSE ARE NOW COMING IN REVENUE. SO WE'LL HAVE THOSE KIND OF CONVERSATIONS WHERE IT'S NOT JUST EXPENDITURES, IT'S ALSO REVENUES. AND IT'S INCLUDING FORECASTING BASED ON ANALYSIS, THAT FINANCE DEPARTMENT WILL BE ABLE TO WALK US THROUGH. GREAT. AND YOU SAID SOMETHING THAT MADE YOU REMEMBER REMEMBER ANOTHER QUESTION IN JANUARY, YOU HAVE A MID-YEAR REVIEW OF EVENTS AND PROGRAM ACTIVITY. YES. AM I TO UNDERSTAND THAT THAT IS FOR THE CURRENT FISCAL YEAR, YOU ARE GOING TO BE GIVING US A REFLECTION OF WHAT WE'VE DONE FOR THE LAST SIX MONTHS SO WE CAN CELEBRATE OUR ACCOMPLISHMENTS AND THEN ALSO POSSIBLY CONSIDER WHAT MIGHT NEED TO CHANGE, OR HOW WE MIGHT WANT TO PROJECT OUT FOR FUTURE BUDGETING, ETC. ABSOLUTELY. OKAY. THANK YOU SO MUCH. I YIELD. OKAY. THANK YOU. ARE THERE ANY OTHER COMMENTS OR QUESTIONS? OKAY. SORRY. ALL RIGHT. COUNCILWOMAN ATKINS, THANK YOU. SORRY. THANK YOU. MADAM MAYOR. I HAVE A FEW QUESTIONS, AND THIS MAY BE BEST FOR INTERIM FINANCE DIRECTOR, MISS CARTWRIGHT. NOT REALLY SURE, MR. CITY MANAGER, BUT LAST YEAR, WHEN I HAD MY VERY FIRST MEETING, WHAT I WAS PRESENTED WAS NUMBERS IN AGGREGATE. AND IT TOOK 60 DAYS FOR ME TO GET A DETAILED BUDGET TO SEE REALLY WHAT I WAS LOOKING AT. SO IN THIS PRESENTATION AND THE WAY THAT YOU'RE GOING TO LAY THIS OUT IN TERMS OF THE BOOK AS PROVIDED BY GRAVITY, CAN YOU TELL US ARE THOSE NUMBERS ARE GOING TO BE IN AGGREGATE OR DETAILED, OR WOULD THEY BE DIFFERENT DOCUMENTS? AND THEN ONE DOCUMENT THAT'S MORE EASILY READ BY THE PUBLIC. AND IF THEY WOULD LIKE THE THE DETAILED INFORMATION OF THAT, THEY WILL HAVE ACCESS TO THAT OR HOW WOULD THAT WORK. SO WE'LL STILL HAVE THE ACCESS TO THE DETAILED INFORMATION. BUT I THINK YOU'RE ASKING MORE. ARE YOU ASKING ME MORE ON THE LINES OF FROM THE FORECASTING OR FOR THE BUDGET ITSELF DIRECTLY FOR ANY OF THOSE THINGS? MY CHALLENGE LAST YEAR, GOING THROUGH THIS PROCESS, I WAS GIVEN A DOCUMENT AND PUT THAT IN AIR QUOTES, AND ALL OF THE NUMBERS WERE AGGREGATE. I DON'T KNOW WHAT I'M SUPPORTING. I DON'T KNOW WHAT THESE NUMBERS, WHAT MAKES UP THESE NUMBERS. AND SO MY

[01:40:01]

THANK YOU. THE OTHER THING THAT I WOULD ALSO LIKE TO ASK MR. CITY MANAGER, GOING BACK TO JANUARY, ACTIVITY NUMBER FIVE, COUNCILMEMBER HEMMING ALLUDED TO THIS AS WELL. THE MEDIA REVIEW EVENTS AND PROGRAMS. IS THAT PRESENTATION GOING TO BE LIMITED TO EVENTS AND PROGRAMS? YOU ALSO ALLUDED TO SALARY SAVINGS. AND SO I'M ALSO INTERESTED IN THAT. WHEN WE PASS THE BUDGET, WE PASSED THE BUDGET FOR X NUMBER OF EMPLOYEES. TO YOUR POINT, MANY OF THOSE HAVE BEEN FILLED. AND SO WILL YOU ALSO GIVE US AN UPDATE ON WHERE WE ARE AND ANY OF THE SAVINGS THAT WE HAVE THUS FAR AND HOW THOSE FUNDS COULD POSSIBLY BE USED IF WE'VE GOT TO DO ANY KIND OF BUDGET AMENDMENT. SO MULTIPLE LAYERS, MAYBE NOT ALL IN THAT ONE LITTLE LINE ITEM, BUT BUT YES, CERTAINLY WHERE WE ARE I THINK IS VERY FAIR. TALKING ABOUT ACHIEVEMENTS ALSO WHAT WE'VE SPENT, WHAT'S LEFT WHERE, YOU KNOW, TYPICALLY WE TRACK OUR EXPENDITURES ON WHAT'S LEFT IN THE BUDGET. USUALLY YOU WOULD THINK ON ON TYPICALLY IF YOU'RE AROUND 50%, HALF HALFWAY THROUGH THE YEAR, YOU'RE PROBABLY ON POINT. IF YOU'RE, YOU KNOW, RUNNING AT 80%, UNLESS YOU'RE TELLING ME THERE WAS SOME MAJOR ONE ONE OFF PART OF THAT YEAR THAT WE TOOK CARE OF, I'M ASKING QUESTIONS ON, ARE WE GOING TO BE ABLE TO MAKE IT THROUGHOUT THE YEAR WITHOUT GOING OVER BUDGET? SO WE'LL WE'LL HAVE THOSE KIND OF CONVERSATIONS. BUT EVENTS ARE SOMETHING THAT ALSO HAS BEEN VERY IMPORTANT. AND THERE'S ANOTHER THING, I DON'T KNOW HOW MUCH WE'LL BE ABLE TO GET INTO THIS BUDGET, BUT THERE'S MULTIPLE PERSPECTIVES AND A GOOD BUDGET. YOU'LL SEE THE SAME NUMBERS BROKE DOWN BY CATEGORY. YOU'LL SEE SAME NUMBERS BROKE DOWN BY DEPARTMENT. YOU'LL SEE THE SAME NUMBERS BROKE DOWN BY PROGRAMS. AND SO HAVING THIS IS A CONVERSATION, I DON'T KNOW HOW MUCH WE'RE GOING TO GET TO ALL THOSE VARIOUS DESCRIPTIONS. WE WE MAY START OUT ONE WAY AND THEN BUILD UPON THAT IN FUTURE COMING YEARS. I DEFINITELY KNOW WE CAN HAVE BREAKDOWNS BASED ON PRIORITY, CATEGORY AND PRIORITY, AND THAT LEADS TO SOME OF THE PRIORITY BASED BUDGETING STRONG BASED BUDGETING PRINCIPLES WE'VE TALKED ABOUT THAT ALREADY SAID WE'RE NOT GOING TO GET FULLY THERE, ■BUT NOW THAT WE GET THIS AS A GOOD BASIS, BUILD UPON THAT WE CAN STRENGTHEN AND OUR OUR NUMBERS WITH THIS SOFTWARE WILL BE ABLE TO START BUILDING TRENDS GOING FROM YEAR

[01:45:05]

SOME OF THOSE ARE DIVISIONS, BUT THINGS LIKE THE ECONOMIC DEVELOPMENT PLAN, RIGHT. THAT'S A JUICY TOPIC BY ITSELF. THAT'S IN ECONOMIC DEVELOPMENT. YOU CAN SPEND 15 MINUTES ON THAT JUST BY ITSELF AND NOT TALK ABOUT THE OTHER ACTIVITIES GOING ON IN ECONOMIC DEVELOPMENT. SO THERE'S THERE'S A BALANCING ACT THAT WE, WE, WE'RE, WE'RE PREPARED TO DO. WE CERTAINLY CAN MAKE IT AS SHORT OR LONG. I THINK IT'S ALSO A TRANSPARENCY QUESTION OF HOW MUCH DO YOU THINK THE PUBLIC WANTS TO HEAR ABOUT? BUT I THINK THERE'S OPPORTUNITY FOR THE ONE ON ONES TO DELVE INTO QUESTIONS YOU HAVE SO THAT THAT THE FORMAT DOESN'T TURN INTO A BIG Q&A SESSION. OKAY. THAT'S OUR GOAL. ALL RIGHT. THANK YOU. AND YOU ALSO MENTIONED THE ECONOMIC DEVELOPMENT STRATEGIC PLAN, AS DID COUNCIL MEMBER MARTIN ROGERS. AND I'M GLAD THAT YOU DID, BECAUSE IT IS A DOCUMENT THAT THIS BODY ADOPTED. AND TO THE EXTENT THAT WE ADOPTED IT, BASED ON THE RECOMMENDATIONS FROM THE CONSULTANT IN TERMS OF HOW WE CAN BUILD OUR CITY'S ECONOMY, I'M GLAD TO HEAR THAT THERE'S GOING TO BE A DISCUSSION AND A TIE IN, SO THAT WE KNOW THAT THE MONEY THAT WE SPENT WITH THE CONSULTANTS TO DO THAT DOCUMENT THAT WE'RE ACTUALLY IMPLEMENTING, AND WE JUST DIDN'T THROW MONEY INTO THE WIND AND IT'S JUST SITTING ON A SHELF. SO I WAS GLAD TO HEAR COUNCILMEMBER MARTIN ROGERS MENTIONED THAT. AND FOR YOU TO MENTION IT AGAIN. AND THE LAST THING THAT I'LL MENTION, I KNOW IT'S LIKE A DEAD HORSE, BUT I'M HOPING TO ONE DAY REVIVE THAT HORSE AND IT CAN BE A DERBY WINNER. BUT NUMBER FOUR UNDER ACTIVITIES IN MARCH, PRESENTATIONS OF ENTERPRISE RATE STUDIES AND REVIEW. THE CORRECT NAME OF THE COMMISSION IS THE EASTPOINTE UTILITY ADVISORY COMMISSION. TO THE EXTENT THAT THIS CITY IS AN ELECTRIC CITY, HAS AN ELECTRIC UTILITY, A WATER UTILITY, AND A SOLID WASTE UTILITY. FOR A RATE STUDY TO COME BEFORE THE BODY AND THE COMMISSION HAS NOT MET THOSE CITIZENS ARE RATEPAYERS, END USERS, CUSTOMERS. AND SO I'M JUST TRYING TO FIGURE OUT IS THERE A PLAN FOR THE CITY. AND I'M JUST ENCOURAGING OUR COUNCIL MEMBERS TO PLEASE MAKE YOUR APPOINTMENTS, BECAUSE WHATEVER THE DECISION IS MADE, I FEEL THAT IF WE DON'T GIVE THE CITIZENS AND STRUCTURED OPPORTUNITY TO WEIGH IN, THEN WE GET THE BLOWBACK. AND SO THE COMMISSION WAS DESIGNED FOR A REASON. AND SO IF WE'VE GOT A PRESENTATION ON THE RATE STUDIES, AND I BELIEVE THAT WE'VE NOT DONE A RATE STUDY IN THIS CITY IN OVER A DECADE, IT WOULD BE GREAT FOR CITIZENS TO BE ABLE TO HEAR WHAT THAT STUDY SAYS, AND TO BE ABLE TO TALK ABOUT ANY OF THE FINDINGS SO THAT WHEN IT COMES TO THIS BODY, IT'S A TRUE RECOMMENDATION FROM THE CONSULTANTS AND THE CITIZENS. AND SO I'LL LEAVE IT

[01:50:04]

[01:55:09]

WE'RE WE'RE GOING TO BE DOING SOME FASHION, SOME ITERATION OF THAT. WE'RE WILLING TO ADD TO THAT BASED ON WHAT COUNCIL NEEDS TO MAKE SURE THAT THEY'RE CONSUMING AND UNDERSTANDING AND DIGESTING THAT INFORMATION. BUT THIS IS REALLY KIND OF THE BONES THAT I DON'T THINK THERE'S A LOT OF DEVIATION FOR US. IF THAT HELPS. RIGHT. AND YEAH, I MEAN, I TOOK IT IN THE SPIRIT OF, YOU KNOW, SHARING ADDITIONAL INFORMATION FOR COUNCIL. I DON'T KNOW OF ANY COLLEAGUES FEEL LIKE WE WE SHOULD GO AHEAD AND TAKE ACTION SO THAT IT CAN MOVE FORWARD OR, OR SHOULD WE HOLD OFF ON TAKING ACTION. BECAUSE AGAIN, THERE ARE DATES EMBEDDED IN THIS THAT START AT THE NEXT. MEETING OF COUNCIL. IT'S NOT A CONCERN FOR OTHERS. I WOULD I'LL YIELD. BUT COUNCILMAN ADKINS, YES, I ALSO TOOK IT IN THE SPIRIT OF NOT THAT YOU NEEDED OUR APPROVAL. I MEAN, YOU'RE CHARGED WITH THE DAY TO DAY OPERATIONS OF THE CITY. BUT IN THE SPIRIT OF JUST SHARING THE TIMELINE THAT YOU HAVE CREATED, I AM 1,000% FINE WITH MOVING FORWARD, BECAUSE IT DOESN'T MEAN THAT THIS CAN'T BE MODIFIED AS WE MOVE FORWARD. BUT MY CONCERN IS THAT LAST YEAR WE TALKED ABOUT HAVING PRIORITY BASED BUDGETING, AND WE DIDN'T GET TO THAT. RIGHT.

AND SO I THINK THAT WITH ALL OF THE RIGOR AND DETAIL THAT HAS GONE INTO THIS SCHEDULE, THAT WE'RE MOVING TOWARD A MORE INCLUSIVE PROCESS FOR THE BUDGET, I WOULD HATE TO DELAY.

I REALLY SAW THIS AS YOU'RE SHARING WITH US, BUT, I MEAN, YOU'RE CHARGED WITH THE DAY TO DAY OPERATIONS OF THE CITY. I DON'T REALLY YEAH. SO I WOULD BE FINE WITH THAT. AND THAT DOESN'T MEAN THAT WE CAN'T MODIFY AS WE MOVE ALONG, BECAUSE WE'LL LEARN THINGS AS WE MOVE ALONG. AND ALSO TO COUNCIL MEMBER HEMMINGS POINT, THE PORTION THAT SPEAKS TO OF OUR CHARTER THAT SPEAKS TO THIS, THE BUDGET GOING TO BUDGET AND FINANCE THAT HAS TO BE INCORPORATED. I THINK THAT WE'RE ALL ON BOARD WITH THAT. SO IT DOESN'T MEAN THAT YOU CAN'T CONTINUE TO MOVE ON THESE THINGS SO THAT WE CAN GET AS MUCH INPUT AS POSSIBLE. SO IF YOU'RE LOOKING FOR THAT, I WOULD BE FINE WITH ACTION. YES. TOTALLY AGREE WITH THAT. SO YEAH. AND WITH THAT YOU'RE 100% RIGHT. THIS IS WE CAN ALWAYS MAKE MODIFICATIONS. WE'RE GOING TO MAKE A MODIFICATION WITH THE FINANCE BUDGET COMMITTEE. WE MISSED THAT. WE ACTUALLY PULLED THIS TOGETHER LAST NIGHT. AND SO IN THE WEE HOURS BECAUSE OF LOCATIONS AND EVERYTHING ELSE AND GETTING GEARED UP FOR THE NEW COUNCIL. SO YES, ABSOLUTELY. THIS IS OPEN FOR MODIFICATIONS.

WE WILL BE MAKING MODIFICATIONS. IT'S A LIVING DOCUMENT. IT'S ALWAYS A LIVING DOCUMENT. THAT BEING SAID, WE'RE NOT HOLDING OFF WAITING FOR ANYTHING BECAUSE WE CAN'T WE WE REALLY WANT TO GET THIS GOING AND MAKE SURE THAT WE DON'T FIND OURSELVES IN THE TYPE OF CRUNCH THAT WE WERE LAST YEAR. AND SO BASED ON ON THAT, THAT'S WHY WE GOT IT SET UP THE WAY THAT WE DO. OKAY. AND THANK YOU. AND JUST IN THE NATURE OF TRANSPARENCY WITH THIS PROJECT, THERE'S A LOT OF ITEMS LISTED IN MY I'M VERY EXCITED TO SEE IT. SEE THIS. MY CONCERNS ARE AROUND. COMMUNICATIONS PLANS WITH THE PUBLIC AND COUNCIL ITEMS LIKE THE PROJECT PLANS.

YOU HAVE A THERE ARE A LOT OF ITEMS LISTED HERE. DOES EACH ITEM REQUIRE A PROJECT PLAN THAT HAS LIKE GOALS AND OBJECTIVES, AS WELL AS AN EXECUTIVE SUMMARY SO THAT AS

[02:00:04]

OKAY. JUST SO WE DON'T. ALL RIGHT. THANK YOU I YIELD. ALL RIGHT. THANK YOU. AND SO MY I

[XIII.3. Council Discussion and Possible Action on City of East Point Board/Commission on Aging]

[02:05:03]

SO ALL THOSE IN FAVOR? ALL THOSE OPPOSED? NO. NO. RIGHT. EVERYBODY WHO WANTS TO MOVE IT VOTE NO TO THE MOTION. YOU'RE VOTING BECAUSE THE MOTION WAS TO OPEN THE FLOOR FOR DISCUSSION. WE WE'RE NOT DOING THAT. SO YOU VOTE NO. NO. SO NO. ALRIGHT. THE NOSE, THE NOSE, NOSE THE NOSE. HAVE IT. THERE YOU GO. YES. REVERSE THIS TIME. OKAY. THE NOSE. ALRIGHT. NOW

[XIII.4. Council Discussion and Possible Action on a Data Center Moratorium]

OKAY. YES, DISCUSSION. DID YOU CALL ON ME? I'LL OPEN THE FLOOR. I THOUGHT I HAD HIT MY MIC.

OKAY. HIT ME. MITCHELL. AND THEN COUNCILWOMAN MARTIN ROGERS. COUNCILMAN CHINA, I WANT TO THANK COUNCILMAN ATKINS FOR BRINGING THIS FORWARD. BUT I DO BELIEVE THAT THERE ARE SOME PROCEDURAL ISSUES. AND SO MY QUESTIONS ARE TO MADAM CITY ATTORNEY, THIS ITEM BEING PLACED ON THE AGENDA, HAVING NOT PREVIOUSLY GONE TO A WORK SESSION, I BELIEVE THAT IS RULE 1515. AND THEN ALSO RULE 16 SUGGESTS THAT IF WE HAVE AN AGENDA ITEM THAT WE NEED TO HAVE THE ORDINANCE DRAFTED, AND THERE'S LIKE LOTS OF LANGUAGE. SO I JUST WANTED YOUR INPUT.

THOSE TWO RULES, THOSE TWO RULES. AND IF WE WERE INTERESTED IN HAVING ANY DISCUSSION ABOUT THIS TONIGHT, WHAT WOULD WE NEED TO DO? MADAM CITY ATTORNEY? YES, MA'AM. SO YOU ARE CORRECT ABOUT THOSE RULES. AND I DO BELIEVE THAT COUNCILMAN ATKINS IS AWARE OF THAT. AND SO IF YOU WANTED TO MOVE FORWARD WITH ANYTHING ON THIS MORATORIUM ORDINANCE, YOU WOULD NEED TO MAKE A MOTION TO WAIVE THE REQUIREMENTS OF RULE 15. IF YOU ARE SEEKING TO. AND I DO BELIEVE YOU HAVE A COPY OF THE ORDINANCE WHICH WAS PASSED AROUND. OBVIOUSLY NOT SUPER AHEAD OF TIME OF THE MEETING, BUT IF YOU ARE SEEKING TO ENSURE THAT RULE 15 IS FOLLOWED, THEN THE ORDINANCE WOULD NEED TO GO TO YOUR WORK SESSION TO GO THROUGH THAT CYCLE YOU JUST STATED AND THEN APPEAR. YOU WOULD ALSO NEED A MOTION TO WAIVE THE FIRST READING, AND THEN YOU COULD EITHER VOTE ON IT AT THE WORK SESSION. IF THE COUNCIL FINDS THAT THE URGENCY OF IT REQUIRES SUCH OR READ IT, THEN AT THAT FOLLOWING MEETING THE THIRD MONDAY. COUNCIL, ROBERTS WAS THAT NEXT WEEK FOR ME? I'M SORRY. OH NO. SO I HAD THE SAME CONCERNS. SO I THINK MADAM CITY ATTORNEY, SHE ADDRESSED MY QUESTION. SO. THAT'S IT. THANK YOU.

COUNCILMEMBER MARTIN ROGERS. YES. SENTIMENTS EXACTLY. I WOULD PREFER THAT THIS THAT WE FOLLOW OUR COUNCIL RULES. WHICH COUNCIL MEMBER HEMMING HAS STATED THAT THIS SHOULD PROBABLY GO TO A WORK SESSION AND THAT THAT'S WHAT I WAS GOING TO BRING UP. RULE NUMBER 15. THANK YOU. DO WE HAVE A MOTION? YEAH, WE HAVE PEOPLE IN. YOU HAVE TO GO TO EVERYBODY.

THANK. YES, YES. AND SO AS I AS THE CITY ATTORNEY HAS MENTIONED, I'M A 1,000% FINE WITH THIS GOING TO WORK SESSION SO WE CAN DISCUSS IT. I'M AWARE OF RULE 15 THAT THIS ORDINANCE DID NOT GO TO WORK SESSION OR MEETING. SO TO THE EXTENT THAT THE MY COLLEAGUES, WE HAVE A COPY OF THE ORDINANCE, WE'LL NOW HAVE AN OPPORTUNITY TO REVIEW THAT SO THAT WE CAN COME BACK AND HAVE DISCUSSIONS ABOUT IT. AND THEN IT COULD BE VOTED ON A SUBSEQUENT MEETING. SO I APPRECIATE ALL OF THAT SENTIMENT ALSO FROM MY COLLEAGUES. SO THAT'S FINE.

COUNCILWOMAN ZIEGLER. YES. THANK YOU. SO MY CONCERN IS THAT I UNDERSTAND THAT WE HAVE RULES AND AND THAT IT IT IT IS OF BEST PRACTICE TO FOLLOW THEM. HOWEVER, WE DO HAVE A PROCESS IN ORDER TO WAIVE THE RULES. AND RIGHT NOW THERE ARE THINGS THAT ARE MOVING THAT WE CAN'T EXACTLY TALK ABOUT. AND THINGS CAN HAPPEN BETWEEN NOW AND THE WORK SESSION THAT I WOULD BE

[02:10:06]

SO YOU'RE SAYING WE CAN'T DISCUSS IT? I KNOW THE MOTION. THERE'S A MOTION TO POSSIBLY WAIVE. WELL, WE HAVEN'T MADE THE MOTION TO WAIVE THE RULES YET, BUT THE CURRENT MOTION ON THE FLOOR IS A MOTION TO OPEN THE FLOOR FOR DISCUSSION. AND THE MAJORITY SENTIMENT THAT I'M HEARING IS THAT THAT VOTE WILL NOT PASS. JUST BEFORE TAKING ACTION ON THIS ITEM. ONE MORE TIME, SIR, CAN WE HAVE THE DISCUSSION? AND I KNOW THEY HAVE. WE WAIVE THE RULE IF WE WANT TO TAKE ACTION ON THE ITEM TONIGHT. I KNOW WE PROBABLY WON'T BE ABLE TO DO THAT UNLESS WE WAIVE THE RULE. RIGHT. BUT WHAT I'M HEARING IS THAT THE MAJORITY OF CITY COUNCIL IS NOT WANTING TO EVEN OPEN THE FLOOR FOR DISCUSSION, AND FOR IT TO ACTUALLY APPEAR ON THE WORK SESSION FIRST. OKAY. WHICH WOULD BE NEXT WEEK. OKAY. I DID HAVE QUESTIONS, BUT I'M NOT SURE. I GUESS WE HAVE TO VOTE ON THIS FIRST. OKAY. THANK YOU. COUNCILWOMAN, YOU MAY. MADAM CITY ATTORNEY, CAN YOU CONFIRM WHAT COUNCILMAN ATKINS JUST SAID? AND THIS DOES HAVE DIRECT IMPACT ON MY DECISION IS OUR OUR DATA CENTER. DO THEY REQUIRE A SPECIAL USE PERMIT THAT WOULD COME BEFORE THIS BODY? YES. OKAY. THANK YOU, I YIELD. COUNCILWOMAN ZIEGLER.

YES. THANK YOU. SO IF WE IT SOUNDS LIKE THE GENERAL CONSENSUS IS TO WAIT UNTIL THE WORK SESSION. AND I BELIEVE THAT THERE IS ALSO A RULE THAT SAYS THAT IF YOU VOTE NO ON SOMETHING, IT'S GOT TO WAIT A CERTAIN TIME BEFORE YOU CAN ENTERTAIN IT AGAIN. SO DO WE NEED TO MAKE A FRIENDLY MOTION OR A FRIENDLY AMENDMENT TO THE MOTION TO MOVE IT TO THE WORK SESSION INSTEAD OF OPENING IT TONIGHT? IS THAT WHAT WE WOULD NEED TO DO? GIVE ME A SECOND.

[02:15:02]

[XIII.5. Council Discussion and Possible Action on a Resolution for the General Circular for the City Of East Point]

OKAY, LET'S SEE. SO. IS REMOVED FOR DISCUSSION DISCUSSION PRIOR. I THINK NOW. COUNCIL OKAY. YEAH.

ALL RIGHT. COUNCILMAN FREELY OKAY. I WAS GOING TO MAKE A MOTION TO APPROVE THIS RESOLUTION. SECOND IS THERE. YEAH I HAVE A QUESTION. OKAY. IS IT MADAM CLERK, AM I UNDERSTANDING ARE WE CHOOSING TO MAKE ONE? OUR PRIMARY CIRCULAR OVER THE OTHER? I DIDN'T HEAR A RECOMMENDATION. I JUST HEARD YOU SAY EITHER THE SOUTH FULTON NEIGHBOR OR THE AJC. SO I'M NOT REALLY SURE WHAT THE MOTION WOULD BE. THE SOUTH FULTON NEIGHBOR IS OUR PRIMARY. ■THE AJC IS WHAT WE USE IN TIME CONSTRAINTS IN ANY EVENT OF AN EMERGENCY. SO SAY IF YEAH, SOUTH FULTON IS WEEKLY, SAY WE HAD AN EMERGENCY HAPPEN LIKE IN THE NEXT COUPLE OF DAYS.

SOUTH FULTON ONLY PUBLISHES ON WEDNESDAY WHEN AJC PUBLISHES EVERY DAY. SO YEAH, I GUESS MY QUESTION IS I HEARD ALL OF THAT. YOU STATED THAT, BUT I DON'T KNOW IF YOU WERE MAKING A RECOMMENDATION THAT WE REMAIN WITH THE SOUTH FULTON NEIGHBOR OR IF WE GO WITH THE AJC AND IF THERE ARE BENEFITS FOR ONE OR THE OTHER. I JUST HEARD A MOTION TO APPROVE, BUT I DON'T

[02:20:02]

GO AHEAD. CITY MANAGER DOESN'T HAVE ANY. YEAH. CITY MANAGER AND COUNCIL MEMBERS. ALL RIGHT, SO CITY MANAGER FROM MR. CITY MANAGER, DO YOU HAVE ANY ITEMS FOR EXECUTIVE SESSION? OKAY.

COUNCIL, DO YOU HAVE ANY ITEMS FOR EXECUTIVE SESSION I DO. YES I HAD TWO PERSONNEL TWO LEGAL AND ONE REAL ESTATE. ONE LEGAL, ONE REAL ESTATE. OKAY. TWO PEOPLE AND ONE PERSONNEL FROM CITY ATTORNEY. IS IT LEGAL TO OKAY, TWO LEGAL, TWO PERSONNEL. OKAY, SO MAY I HAVE A MOTION? WE HAVE MORE. EVERYBODY HAS A LEGAL. OKAY. SORRY, MISS COUNCILWOMAN HEMMINGS, I HAVE ONE PERSONNEL. COUNCILMAN, F2 REAL ESTATE. COUNCILWOMAN. DOCTOR MARTIN. YES, I HAVE. ONE REAL ESTATE AND ONE PERSONNEL. PERSON. ARE THERE ANY MORE ITEMS FOR THE EXECUTIVE SESSION

[XIV. EXECUTIVE SESSION]

ADD THESE UP. RIGHT. SO TWO LEGAL AND ONE PERSONNEL FROM MADAM CITY ATTORNEY. OH, YOU JUST RIGHT. TWO LEGAL, TWO PERSONNEL FOR MADAM CITY ATTORNEY. WE HAVE SO TWO PERSONNEL, TWO LEGAL. WE HAVE TO ADD ALL THESE UP. SO WHAT IS THAT TOTAL? CAN I MAKE A MOTION? OKAY, SO WE HAVE PERSONNEL. WE HAVE. THANK YOU. SIX PERSONNEL, FOUR LEGAL AND SIX REAL ESTATE ITEMS FOR EXECUTIVE SESSION. WE HAVE A MOTION. I'M SORRY. WE HAVE A MOTION. MADAM. YES. I ACTUALLY HAVE FOUR REAL ESTATE. OKAY. CAN YOU READ? DO YOU? OH, I HAVE FOUR LEGAL, SIX PERSONNEL, FOUR REAL ESTATE. OKAY. OKAY. SO WE HAVE. SO MOVED. SECOND. ALL THOSE IN FAVOR? AYE. ALL THOSE OPPOSED? THE AYES

* This transcript was compiled from uncorrected Closed Captioning.