[IV.9. City Initiated Zoning Case# P2026RZ-001-09 to Rezone Property To R-3 from MCXI for Property Located at 1780 E. Woodberry Avenue PUBLIC HEARING REQUIRED]

THAT PRESENTATION. AND NOW WE WILL MOVE ON TO ITEMS. IT'S ON OUR AGENDA AS ITEMS NINE AND TEN. SO NINE IS THE CITY INITIATED ZONING CASE. AND THE SECOND ONE IS ITEM NUMBER TEN.

GOOD EVENING, MADAM MAYOR AND COUNCIL KIMBERLY SMITH AND MR. LEE KELLY AND PLANNING AND COMMUNITY DEVELOPMENT. IN REFERENCE TO THE FIRST ITEM ON THE AGENDA FOR ZONING CASES, IT'S ITEM NUMBER NINE. IT'S A CITY INITIATED ZONING KNOWN AS CASE NUMBER P 2026, RZ-001-09.

THIS ITEM CAME BEFORE THIS BODY WENT THROUGH THE ZONING APPROVAL PROCESS. LAST YEAR,

[00:45:04]

THERE WAS A CONDITION PLACED ON THE REZONING. IT WAS INDEED APPROVED FROM R THREE TO M X CI, WHICH IS OUR MIXED USE INDUSTRIAL COMMERCIAL ZONING DISTRICT. HOWEVER, CONDITION NUMBER SEVEN, AND I'LL READ IT INTO THE RECORD, IS THE PROPERTY SHALL REVERT BACK TO R3 ZONING DISTRICT IF NO BUILDING PERMITS HAVE BEEN ISSUED WITHIN 12 MONTHS OF APPROVAL. THIS PARTICULAR CONDITION ACTUALLY DID HAPPEN. THERE WERE NO BUILDING PERMITS PULLED ON THIS APPLICANT, AND WE ARE GOING THROUGH THE PROCESS OF REZONING IT BACK TO R3, AND THE STAFF DID RECOMMEND APPROVAL OF THIS. AND PLANNING COMMISSION ALSO RECOMMENDED APPROVAL. THAT CONCLUDES THE PRESENTATION ON THIS ITEM. OKAY. THANK YOU, COUNCILWOMAN MARTIN ROGERS. HI. YES. DIRECTOR SMITH, THANK YOU SO MUCH FOR YOUR PRESENTATION. AND I BELIEVE THAT I INITIATED THIS BECAUSE OF THE NORTH DESERT DRIVE ZONING. SO YOU'RE SAYING THAT IT GOES BACK? I THINK THIS WAS THE ONE. IT WAS ZERO, WASN'T IT? IT CAME UP. IT HAS BEEN OVER THE COURSE OF THE YEARS, THE PEOPLE THAT RESIDE IN THE WILLIAMSBURG COMMUNITY HAVE REACHED OUT AND CONTACTED BECAUSE EVERY COUPLE OF YEARS SOMEONE COMES AND WANTS TO PUT.

OH, WRONG ONE, WRONG CASE, I APOLOGIZE. JUST FOR CLARIFICATION. THE PROPERTY ADDRESS IS 1780 EAST WOODBURY AVENUE. YEAH. OKAY. THANK YOU, COUNCILWOMAN HEMMING. YES, DIRECTOR SMITH SO IS THIS THE PROPERTY WHERE IT'S OFF OF? WELL, I'M TRYING TO ASK, IS THIS WHERE THEY HAVE THOSE STORAGE FACILITIES? YES. OKAY. SO IF THE STORAGE FACILITIES ALREADY EXIST THERE AND WE'RE CHANGING THE ZONING TO R3, TO MULTIFAMILY. SO NO, SORRY, WE'RE CHANGING IT TO MIXED USE. THIS PROPERTY CAME BEFORE THIS BODY IN 2025. IT WAS REZONED FROM R3 TO MXCI. OKAY, THERE WAS A CONDITION PLACED ON THE REZONING AT THE APPROVAL THAT STATES IF THERE WERE NO BUILDING PERMITS WITHIN 12 MONTHS, IT WOULD REVERT BACK TO THE R3. AND SO WE'RE GOING THROUGH THAT PROCESS BECAUSE NO BUILDING PERMITS WERE PULLED WITHIN THE 12 MONTH PERIOD. OKAY. LET ME STATE MY QUESTION CLEARLY. WHAT HAPPENS TO THE EXISTING COMMERCIAL THAT IS ON THE PROPERTY? THIS PROPERTY IS CURRENTLY VACANT. IT'S NOT WHERE THOSE STORAGE UNITS ARE. THERE IS THERE ARE STORAGE UNIONS TO THE PROPERTY. IT'S ADJACENT TO THE PROPERTY, NOT ON THIS PARTICULAR PROPERTY. OKAY. AND WHEN YOU DID THE Z I'M MEETING OR ANY OTHER, WERE THERE ANY OTHER PUBLIC MEETINGS? AND WHAT DID THE COMMUNITY SAY ABOUT THEIR DESIRE FOR THIS TO RETURN BACK TO R3? THERE WERE THERE WERE NO THERE WEREN'T ANY.

OKAY. I GOT THE FLIER IN THE THE POSTCARD IN THE MAIL. SO THAT WORKED. THOSE ARE ALL MY QUESTIONS FOR RIGHT NOW. THANK YOU. QUESTIONS. NOPE. OH, I'M SORRY, COUNCILMAN ATKINS. YES.

SO, DIRECTOR SMITH, DID WE ACTUALLY HOLD THE Z. I'M FOR THIS. AFTER THE POSTCARDS WENT OUT AND WE JUST HAD NO CITIZENS TO PARTICIPATE OR. ABSOLUTELY. WE WENT THROUGH THE ENTIRE REZONING PROCESS PER THE ZONING PROCEDURES. AND NOBODY OBJECT TO THE REVERSE REVERSION BACK TO R3. ALL RIGHT. THANK YOU. OKAY. IN REFERENCE TO MADAM MAYOR, I HAVE ONE MORE ITEM QUESTION, PLEASE, COUNCILWOMAN. OKAY. GO AHEAD. IT'S ACTUALLY A STATEMENT. SO, DIRECTOR SMITH, THERE WAS SOME PEOPLE IN MY COMMUNITY WHO WERE CONCERNED AND CONFLATING THESE TWO PROPERTIES WITH THE 1981 WESTWOOD BERRY. COULD YOU JUST PLAINLY STATE WHETHER OR NOT THIS HAS ANYTHING TO DO WITH THE POTENTIAL DEVELOPMENT OF 1981? WESTWOOD? BERRY IT HAS NOTHING TO DO WITH IT. OKAY. THANK YOU. THANK YOU, DIRECTOR TIMOTHY, MOVING ON TO YOUR NEXT

[IV.10. Zoning Condition Modification Request to Modify Condition #6 For Ordinance Associated with Rezoning Case # 2018Z-006-04 For Property Located at 3400 North Desert Drive PUBLIC HEARING REQUIRED ]

ITEM, I AM THANK YOU SO MUCH. OKAY. IN REFERENCE TO THE NEXT ITEM, ITEM NUMBER TEN. THIS ITEM IS A ZONING CONDITION MODIFICATION REQUEST TO MODIFY CONDITION NUMBER SIX FOR ORDINANCE ASSOCIATED WITH THE REZONING KNOWN AS CASE NUMBER TWO, 0180-006-04. THIS PROPERTY IS LOCATED AT 3400 NORTH DESERT DRIVE, AND THIS PARTICULAR ITEM. ALSO HAD A ZONING CONDITION PLACED ON IT AT THE TIME IT WAS APPROVED. THIS CASE CAME BEFORE COUNCIL IN JUNE OF 2018, SOME

[00:50:03]

EIGHT OVER EIGHT YEARS AGO. THIS IS THE ATLANTA COMMUNITY FOOD BANK. AND IN REFERENCE TO THE CONDITION THAT WE'RE SPEAKING OF, TO BE MODIFIED IS KNOWN AS NUMBER SIX. THE PROPERTY WILL BE DEVELOPED IN ACCORDANCE WITH THE FINAL SITE PLAN AND LANDSCAPE PLAN DOCUMENTS AS PROVIDED IN THE ZONING APPLICATION. THE INTENT OF THIS REQUEST IS TO PAVE APPROXIMATELY 1.5 ADDITIONAL ACRES OF ITS EXISTING, CLEARED AND GRADED PROPERTY ON THE WEST SIDE, ADJACENT TO 285. IF WE GO TO THE NEXT SLIDE, THIS PARTICULAR SLIDE SHOWS THE SITE PLAN THAT WAS SUBMITTED WITH THE APPLICATION AND THE AREA THAT WE'RE SPEAKING OF, THE LANDSCAPE AREA THAT'S IN THE BOTTOM LEFT CORNER OF THE PROPERTY ON EXHIBIT NUMBER B, IF WE'RE LOOKING AT THE COLORED. THE COLORED SITE PLAN THAT WE HAVE. AND IF YOU LOOK AT THE AERIAL PHOTO, THE THE PARCEL THAT THE PART OF THE PARCEL THAT WE'RE LOOKING AT IS TO THE SOUTH OF THE BUILDING. AND IT'S IF YOU CAN SEE IT'S A GRASSED AREA. IF YOU COULD GO TO THE NEXT SLIDE. PLANNING COMMISSION STAFF RECOMMENDED DENIAL OF THE APPLICATION DUE TO THE FACT THAT THIS BODY PUT THE CONDITION ON. THERE DID NOT WANT TO OVERSTEP THIS PARTICULAR ITEM AND CONDITION WAS VERY INTEGRAL TO THE APPROVAL OF THIS ITEM BACK IN 2018, AS IT PROVIDES FOR ESTHETICS, LANDSCAPING, RUNOFF SUPPORT AS WELL AS BUFFERING FOR THE COMMUNITY. PLANNING COMMISSION DID, HOWEVER, RECOMMEND APPROVAL TO THIS BODY AS YOU REVIEW AND MAKE A DECISION ON WHETHER THE CONDITION IS TO BE MODIFIED.

THANK YOU. I'M SORRY. THANK YOU, COUNCILMAN ATKINS. YES, THANK YOU, DIRECTOR SMITH. IF WE GO BACK TO THE THE SLIDE THAT THE THIS ONE HERE. SO WHEN THIS WAS APPROVED AND THE FACT THAT THE APPLICANT IS COMING BACK BEFORE US, DO YOU KNOW IF THAT WHAT THEY ARE TRYING TO DO IS TO IMPROVE OPERATIONAL EFFICIENCIES OR WHAT IS THE CAUSE FOR THEM TO COME BACK TO REQUEST FOR THIS PORTION OF THE SITE TO BE MODIFIED? THE APPLICANT IS HERE AND THEY WILL BE ABLE TO SPEAK ON THAT IN FURTHER DETAIL, BUT IT IS MY UNDERSTANDING THAT IT IS TO IMPROVE THE OPERATIONS OF THE CURRENT LOGISTICS OF HOW THE TRACTOR TRAILERS, EGRESS, AND THAT COME IN AND OUT OF THE PROPERTY TO SERVICE THE COMMUNITY. OKAY. AND ON THIS PARTICULAR PORTION OF THE SITE, IT DOES NOT ABUT ANY OF THE HOMES IT ABUTS. IF IT'S ON THE WEST SIDE, THEN THAT'S GOING TO BE 285, IS THAT CORRECT? SO IF WE'RE LOOKING AT THE THE MAPS THAT WE HAVE BEFORE US, 285 IS ACTUALLY TO THE SOUTH OF WHERE THE PROPERTY IS GOING TO BE IMPACTED. AND IF YOU LOOK TO THE THE SOUTH SIDE, THERE ARE HOMES, RESIDENTIAL HOMES ABOUT 50 OR SO FEET AWAY. THOSE PARTICULAR HOMES ARE LOCATED IN THE CITY LIMITS OF ATLANTA.

NONETHELESS, THEY ARE RESIDENTIAL PROPERTIES. AND THERE IS THAT DISTANCE. CAN YOU 50 CEDAR FLOW JUST ON WITH THE MONITOR. JUST DO SORT OF LIKE A CIRCLE IN TERMS OF THE THE SUBJECT AREA WITHIN THE SITE PLAN. OKAY. SO FROM THAT THERE ARE NO RESIDENTIAL PROPERTIES THAT ARE AROUND THAT PORTION OF THE SITE PLAN. CORRECT. THE THE CLOSEST PROPERTIES ARE THE ONES THAT ARE ABOUT 50FT AWAY TO THE TO THE NORTH, 50, ABOUT 50FT OR SO. I'M SORRY, I APOLOGIZE. 500.

EXCUSE ME. YEAH, I WAS LIKE 500FT. APOLOGIES. 50FT WOULD BE LIKE SOMEONE IN THE AUDIENCE. I WAS LIKE, OKAY, 500FT. YES. OKAY. AND SO THIS HERE AND THEN THOSE ARE ALL FOREST TO THE WEST OF THIS. YES. OKAY. ALL RIGHT. BUT THE REQUEST IS TO BE ABLE TO, TO REMOVE THAT

[00:55:01]

CONDITION TO IMPROVE OPERATION. AND THAT IS CORRECT. THE BUFFER, THE FOREST. ALL RIGHT. THANK YOU. COUNCILWOMAN CALDWELL. THANK YOU, MADAM MAYOR, AND THANK YOU FOR THE PRESENTATION.

I JUST WANTED TO ALSO INFORM COUNCIL THAT WE HAD A COMMUNITY MEETING HELD AT THE SITE WITH THE ATLANTA COMMUNITY FOOD BANK TO NOT ONLY SEE THIS, THE AREA IN PERSON ALSO JUST KIND OF SEE SOME OF THESE PLANS, ASK QUESTIONS AND MAKE SURE THAT ANY CONCERNS THAT THEY HAD, THEY WERE ABLE TO BRING UP. I JUST WANT TO SURFACE. THERE WERE TWO MAIN THINGS THAT CAME UP, WHICH I BELIEVE THE ATLANTA COMMUNITY FOOD BANK MAY HAVE. SOME SOLVED TO, WHICH IS EXISTING AND POTENTIALLY FUTURE NOISE FROM THE TRUCKS AND JUST OPERATING THE TRUCKS AND MOVING THINGS AROUND. AND THEN POTENTIALLY THE ESTHETICS. AND MAYBE IF THERE WAS A ASK OF POTENTIALLY, YOU KNOW, PUTTING A CARPORT OR SOMETHING ALONG THOSE LINES AROUND THE AREA THAT WOULD HOLD HOUSE THE, THE CONTAINERS. SO THOSE WERE THE TWO THINGS THAT PRIMARILY CAME UP. SO WE'D LIKE TO HEAR MAYBE FROM THE ATLANTA COMMUNITY FOOD BANK AS TO HOW THEY'RE GOING TO INCORPORATE THAT INTO THE PLAN. OKAY. THANK YOU. WE HAVE ONE MORE QUESTION FOR AND THEN YOU CAN STILL COME UP, SIR. HI. HI. AND COUNCILWOMAN CUMMINGS. YES, THANK YOU, MADAM MAYOR. THANK YOU FOR THE PRESENTATION. SO I THINK THEY MAY HAVE ANSWERED THE QUESTION BECAUSE I KNOW THEY COME AND ASK ABOUT THIS PARK AND ADDING THIS ADDITIONAL PARKING PAD FOR THE TRUCKS AND.

I'M TRYING TO ORIENT THIS WHOLE THING AS HOW IT RELATES TO. 285. BUT BUT IT IS ON THAT. I KNOW WHEN THEY COME BEFORE AND THEY TALKED ABOUT IT, THAT IT WAS GOING TO BE ON THAT FAR BACKSIDE, THAT IT WOULDN'T IMPACT. SO I JUST WANT TO MAKE SURE THAT WAS CLEAR ON THAT.

AND THEN WHEN HE HIGHLIGHTED, I DO SEE, I UNDERSTAND, I SEE THE AREA. OKAY, SO GOOD EVENING, MAYOR AND COUNCIL, TO THE QUESTION ON THE NOISE AND THEN THE ESTHETICS OF THIS PROJECT.

SO WITH THE COMMUNITY MEETING THAT WE HAD, THERE WAS A CONCERN FROM A NEIGHBOR WHO LIVES CLOSE BY ON THE FAR SIDE, AT THE TOP OF THE PICTURE SHOWN ABOUT THE CURRENT NOISE FROM TRUCKS IN THE MORNING WHEN THEY START UP, WE ARE OBEYING THE ORDINANCE THAT WE DON'T START ANY OF OUR TRUCKS BEFORE SIX IN THE MORNING. AND SO WE'RE IN COMPLIANCE WITH THAT. BUT WANTING TO BE A GOOD NEIGHBOR, WHEN WE HEARD THAT 6:00 WAS STILL EARLY, WHEN THE TRUCKS CRANK UP, THERE'S THE BEEPING WHEN THEY BACK UP TO GET TO THE DOCK. SO WE'RE EXPLORING SOUND DEADENING DEVICES THAT WE CAN EMPLOY ALONG THAT BACK SIDE OF THE BUILDING TO DEADEN THAT NOISE IN THE MORNING. FOR THE START UP OF OUR OPERATIONS. NOW, THAT HAS NOTHING TO DO WITH THE PROPOSED SITE, BECAUSE THE PROPOSED SITE IS MUCH FURTHER AWAY FROM WHERE OUR CURRENT TRUCKS ARE. BUT IT'S STILL IMPORTANT TO US IF IT'S IMPORTANT TO OUR NEIGHBORS. SO WE ARE INVESTING AND LOOKING INTO WAYS WE CAN GO ABOUT REDUCING THE NOISE. FROM THE BEGINNING OF THE SHIFT AT SIX IN THE MORNING. THE OTHER THING WAS KIND OF A VISUAL OF ONE OF THE DUMPSTERS THAT'S IN THE BACK OF THE BUILDING ALSO CURRENTLY HAS NOTHING TO DO WITH THE NEW PROPOSED LOCATION, BUT THE NOISE DEADENING MATERIAL THAT WE'RE PUTTING UP WOULD ALSO SERVE AS A VISUAL BARRIER TO THAT DUMPSTER THAT THE NEIGHBOR WAS REFERRING TO THAT IS ON SITE CURRENTLY FOR THE HOLLOWAY OF DEBRIS AND TRASH. SO WE'RE ACTIVELY SEEKING SOLUTION TO THINGS THAT NEIGHBORS HAVE BROUGHT UP ABOUT OUR CURRENT OPERATIONS AND WILLING TO, TO DO WHAT ANYTHING NECESSARY FOR THE FUTURE LOCATION TO BE BLACKTOPPED. BUT THERE'S NO FORESEEABLE NOISE ISSUE THERE. IT'S OVER ALMOST 1200FT FROM THE NEAREST HOUSE THAT'S ON THE TOP OF THE SCREEN, AND IT'S ALSO CLOSER TO I-285 THAN ANY ANYTHING ELSE. OKAY, OKAY. THANK YOU, COUNCILWOMAN MARTIN ROGERS. THANK YOU. AND AND WHAT I DO WANT TO SAY IS

[01:00:04]

THAT I HAVE HEARD FROM THE WILLIAMSBURG COMMUNITY. AND ONE OF THE ISSUES WAS ONE OF THE TWO ISSUES THAT WAS RAISED WAS THE LIGHTING. THE LIGHTING WAS DISCUSSED. AND THAT PUTTING COVERS ON THE OUTSIDE LIGHTS TO DIRECT THE LIGHT MORE DOWNWARD. THAT IS WHAT THE COMMUNITY IS ASKING US. AND THE OTHER ISSUE WAS THE NOISE. SO MY FIRST AND MISS MISS SMITH, AS WE GO THROUGH THIS REZONING ORDINANCE, WE NEED TO LOOK AT ALL OF THESE INDUSTRIAL AREAS OR FUTURE INDUSTRIAL AREAS, AND WE PROBABLY NEED TO REQUIRE PEOPLE TO PUT UP A NOISE MITIGATION WALL JUST TO PROTECT THE HOMEOWNERS ON THE OTHER SIDE, OR WHO ABUT TO SOME OF THESE PROPERTIES. JUST TO GIVE THEM SOME SORT OF QUALITY OF LIFE. SO I, I DON'T KNOW IF YOU GOT THAT EMAIL, BUT I WOULD LIKE FOR AS WE'RE GOING THROUGH THIS PROCESS, WE NEED TO LOOK AT HOW WE CAN PROTECT RESIDENTS QUALITY OF LIFE WHEN THEY ARE IMPACTED. BUT HAS THERE BEEN ANY, ANY DISCUSSION OF A NOISE MITIGATION WALL ALONG THE BACK SIDE OF THAT PROPERTY. OR HAVE YOU ALL THOUGHT ABOUT THAT? AND IF SO, CAN YOU GIVE US SOME MORE INFORMATION ON IT? SO WE HAVE NOT IN COME UP WITH ANYTHING ON THE WALL, BUT THERE ARE THERE WERE SOME THINGS THAT ONE OF THE NEIGHBORS MENTIONED AT OUR MEETING ON THAT WE HAVE ALREADY ORDERED A SAMPLE OF TO SEE HOW IT WORKS, TO SEE HOW IT WORKS ON OUR EXISTING FENCE. SO THAT WILL BE SOMETHING THAT WE CAN EXPERIMENT WITH AND SEE HOW IT WORKS. AND IF IT WORKS, IT CAN BE EXPANDED ACROSS THE ENTIRE FENCE LINE. NOT SURE ABOUT HOW A NOISE OR A NOISE DEADENING WALL WOULD WOULD WORK.

THAT'S SOMETHING THAT WE HADN'T HAD CONVERSATION ABOUT YET, BUT TO THE POINT ABOUT THE LIGHTING THAT WAS MENTIONED, THAT WAS BROUGHT UP AND ON LAST SATURDAY, WE DID INSTALL THOSE HOODS ON THE LIGHTS, AND IT SHOWS A SIGNIFICANT REDUCTION IN THE OUTWARD FLOW OF LIGHTS, KEEPING IT AGAINST THE BUILDING INSTEAD OF IT FLOWING OUT AWAY FROM THE BUILDING. AND SO WE'RE GOING TO SEE THE TRUE EFFECT OF THAT AS THE LEAVES CONTINUE TO FALL. AND WE'LL BE ABLE TO SEE FROM THE SUBDIVISIONS HOW MUCH LIGHT IS ACTUALLY COMING AWAY FROM THE BUILDING. BUT FROM OUR PRELIMINARY TESTS ON OUR WE HAVE PICTURES OF BEFORE AND AFTER FROM SATURDAY NIGHT, WHERE BEFORE THE LIGHT WAS ALL OVER OUR PARKING LOT AND COVERING THE TRUCKS THAT WERE BACK THERE. AFTER THEY WERE INSTALLED, THE LIGHT WAS BACK AGAINST THE BUILDING SIGNIFICANTLY REDUCED THE OUTWARD EXPOSURE OF LIGHTING. OKAY, I'M GOING TO YIELD AT THIS TIME. THANK YOU. YOU'RE WELCOME. THANK YOU. AND I JUST HAVE ONE QUESTION. THE CONDITIONS THE SIX CONDITIONS ARE THOSE IN THE PACKET AS WELL LISTED. IS THAT WITH OKAY THERE.

OH THIS IS CONDITION NUMBER SIX. IT'S NOT SIX DIFFERENT. OKAY. CONDITIONS. OKAY. AND THEN MY OTHER QUESTION WAS THE TO WHAT HAS CHANGED IN THE OPERATIONS THAT IS WARRANTING THIS NEW REQUEST. GREAT QUESTION. THANK YOU. SO WHEN WE OPEN THIS FACILITY, IT WE'RE ACTUALLY OPEN TEN DAYS BEFORE THE SHUTDOWN FOR THE PANDEMIC. AND THAT YEAR, WE DISTRIBUTED MORE FOOD THAN WE EVER HAD IN OUR HISTORY. WE THOUGHT THAT WAS GOING TO BE A ONE TIME THING.

WE THOUGHT THAT, YOU KNOW, PANDEMIC'S OVER. WE'LL GO BACK TO SOME NORMAL DISTRIBUTION PATTERN. UNFORTUNATELY, EVERY YEAR SINCE THE PANDEMIC, BECAUSE OF HOUSING COSTS, BECAUSE OF FUEL COSTS AND ALL THE THINGS THAT IMPACT OUR NEIGHBORS, OUR DISTRIBUTION HAS BEEN HIGHER THAN THE YEAR OF THE PANDEMIC. LAST YEAR, WE DISTRIBUTED 130 MILLION POUNDS OF FOOD TO OUR 29 COUNTIES. SO ALL WE'RE STICKING TO ALL OF THE ORDINANCES HERE WITH THE NUMBER OF TRUCKS AND THE TIME OF OPERATION, WE'RE WE'RE STICKING WITH THAT. BUT TO KEEP UP, WE HAVE TO BE ABLE TO GET MORE FOOD IN SO THAT WE CAN GET THE FOOD OUT. AND THIS AREA WILL ALLOW TRUCKS COMING IN TO HAVE A PLACE. SO THAT NARROW DRIVEWAY WHERE EVERYBODY'S COMING IN AND GOING OUT IS NOT GOING TO BE CLOGGED. THE BACK OF OUR BUILDING WHERE PEOPLE ARE COMING IN AND GOING OUT IS NOT GOING TO BE A SAFETY HAZARD. SO IT'S GOING TO GIVE US SOME BREATHING ROOM TO TO NAVIGATE MORE SAFELY WHILE WE'RE STAYING IN COMPLIANCE WITH ALL OF THE

[01:05:07]

ORDINANCES THAT WE'VE AGREED TO. OKAY. THANK YOU FOR THAT. ANSWERING THAT QUESTION, COUNCILWOMAN CALDWELL, THANK YOU. ONE OTHER QUESTION. SO FOR THE NOISE MITIGATION AND THE ESTHETICS THERE AT THE SITE, WHEN DO YOU THINK YOU WOULD BE ABLE TO KIND OF SOLIDIFY WHAT THAT LOOKS LIKE? AND BE ABLE TO PRESENT BACK TO US AS FAR AS WHAT WHAT THAT WOULD BE? SO OUR FIRST TEST, WE'VE ALREADY ORDERED THE PRODUCT AND IT'S SCHEDULED TO ARRIVE IN TWO WEEKS. SO WE'LL INSTALL THAT AND SEE HOW HOW THAT WORKS. BEFORE WE ORDER ENOUGH FOR THE WHOLE FENCE, WE WANT TO MAKE SURE IT WORKS, BUT WE'RE ACTIVELY WORKING ON IT. WE'D BE GLAD TO GIVE AN UPDATE AT THE NEXT SESSION. I THINK IF THAT PRODUCT IS HERE AND INSTALLED, WE'LL HAVE AN UPDATE THERE. BUT WE'RE COMMITTED TO FINDING SOLUTION. SO IF THIS FIRST ITERATION IS NOT SUCCESSFUL, WE WILL CONTINUE TO EXPLORE WAYS BECAUSE WE OUR MISSION IS ABOUT SERVING, AND WE DON'T WANT TO PUT OUR NEIGHBORS AT RISK OR UNCOMFORTABLE AS WE'RE WORKING TO FULFILL OUR MISSION. SO WE WILL BE RELENTLESS ABOUT COMING WITH A SOLUTION. OKAY, NOW I APPRECIATE ALL OF THE THE WORK THAT YOU ALL HAVE DONE SO FAR AND JUST KIND OF CONNECTING WITH THE COMMUNITY, UNDERSTANDING WHAT OUR NEEDS ARE AND TESTING SOME THINGS OUT.

SO I WOULD JUST ASK MY COLLEAGUES TO POTENTIALLY APPROVE THIS ITEM WITH THOSE CONDITIONS AROUND THE NOISE MITIGATION AND THE ESTHETICS. THANK YOU. OKAY. WE'RE GOING TO AT THE PUBLIC HEARING FOR THE NEXT MEETING. YES. OKAY. SO THIS ITEM WILL BE MOVED TO THE DECEMBER 7TH MEETING FOR THE PUBLIC HEARING, AS WELL AS, I GUESS, ITEM NUMBER NINE AS WELL.

YES. THANK YOU, THANK YOU, THANK YOU SO MUCH. OKAY. ALL RIGHT. SO THANK YOU FOR YOUR

[III.2. Council Discussion and Possible Action on Direct Report Progressive Discipline Plan ]

PRESENTATIONS. AND NOW WE WILL MOVE TO ITEM NUMBER TWO, EASTPOINT UTILITY BY-LAWS.

COUNCILWOMAN MARTIN ROGERS. I'M SORRY. YEAH. ITEM NUMBER TWO, YOU MOVE THAT TO OH YES, I PLACED THIS ITEM. I'M SORRY. IT WAS THE EASTPOINT MUNICIPAL UTILITY ADVISORY COMMISSION.

THEY HAVE SUBMITTED THEIR BYLAWS TO MAYOR AND COUNCIL. IT IS A ONE AND A HALF PAGE DOCUMENT. THEY NEED. THIS IS THEY NEED THESE BYLAWS APPROVED BY COUNCIL SO THAT THEY WILL BE IN ESTABLISHED, FULLY FUNCTIONING BOARD. I'M NOT ASKING FOR ANYTHING THIS EVENING AS THIS WAS FROM. THIS WAS AT OUR SEATS LAST MONDAY. AND I ASKED MADAM CITY CLERK TO PROVIDE AN ADDITIONAL COPY, BUT I WOULD LIKE THIS. MOVED TO THE NOVEMBER 16TH COUNCIL MEETING SO THAT WE CAN HAVE POSSIBLE ACTION. BUT THIS IS JUST ANOTHER STEP THAT THE BOARD NEEDED IN ORDER TO SOLIDIFY THEIR WORK. THANK YOU. SO WE CAN MOVE IT TO NOVEMBER 16TH MEETING. OKAY. THIS ITEM WILL BE MOVED TO THE NOVEMBER. I'M SORRY. COUNCILWOMAN HEMMING.

I'M READING THIS IN REAL TIME, SO I JUST HAVE A COUPLE OF QUESTIONS. I NOTE THAT IT SAYS THAT THE CITY CLERK'S OFFICE IS GOING TO BE THE PROVIDER. I WAS JUST FOR THE RECORD TAKER. I WAS CURIOUS, HAD THE CITY CLERK'S OFFICE BEEN CONSULTED ABOUT THEIR CAPACITY TO PERFORM THAT DUTY? THE CITY CLERK'S OFFICE IS THE RECORDER FOR ALL OF THE BOARD AND COMMISSION MEETINGS. WELL, I KNOW FOR THIS PARTICULAR COMMISSION MEETING, ALSO FOR HR. FOR COUNCIL. CAN YOU SPEAK INTO THE MICROPHONE? YES. FOR COUNCIL LED MEETINGS. YES, WE DO TAKE CARE OF THOSE.

BUDGET FINANCE, HR COMMITTEE. THIS ONE FALLS UNDER THE ELECTRIC DEPARTMENT, IF I'M NOT MISTAKEN. OKAY. BUT IF YOU NEED SOMEBODY OUT OF MY OFFICE TO DO SO, LIKE WE CAN HANDLE IT, BUT WE WOULD JUST NEED TO KNOW. OKAY. THANK YOU. LET ME DO SOME ADDITIONAL RESEARCH. COUNCIL MEMBER HEMMING, BECAUSE THERE MAY BE SOMEONE MAYBE FROM THAT DEPARTMENT, OR IT MAY BE SOMEONE ON THE COMMISSION THAT COULD SUBMIT THE MINUTES TO THE CITY CLERK'S OFFICE. BUT I'LL DEFER TO OUR ACTING CITY ATTORNEY. CAN YOU PROVIDE SOME INFORMATION? THIS IS A UTILITY

[01:10:02]

ADVISORY COMMISSION MADE UP OF RESIDENTS. THEY HAVE SUBMITTED THEIR BYLAWS OF GOVERNANCE. BUT THE QUESTION IS FOR SUBSECTION B COMMUNICATION WITH THE CITY CLERK'S OFFICE. THEY HAVE. THE CITY CLERK'S OFFICE PROVIDES A RECORDER TO TAKE MINUTES IN POST MEETING NOTICES AND AGENDA.

I CAN AGREE WITH THE CLERK POSTING MEETING MINUTES I'M SORRY, POSTING THE MEETING NOTICES IN THE AGENDA, BUT SHOULD THAT OFFICE SHOULD OUR CITY CLERK'S OFFICE TAKE NOTES FOR THIS COMMISSION? THAT'S MY QUESTION. IS THE PAGE AND A THIRD THAT WAS THE DESK. IS THAT THE EXTENT OF THE BYLAWS? YES. OKAY. AND I APOLOGIZE IS IS MICROPHONE. OH, IS THIS COMMISSION ARE THEY APPOINTED OR CONFIRMED BY COUNCIL OR IS IT JUST A IS JUST OKAY? YES. SO.

I THINK IT'S APPROPRIATE FOR THE CITY COUNCIL OR FOR THE CITY CLERK OR SOMEONE FROM OUR OFFICE TO PROVIDE THOSE SERVICES. BUT IT IT IS, AT LEAST IN MY EXPERIENCE, IT'S ALSO SOMEWHAT COMMON FOR THOSE TYPES OF COMMISSIONS THAT ARE ANCILLARY IN SOME WAYS, TO HAVE ONE OF THEIR OWN MEMBERS TAKE THOSE MINUTES. BUT IT'S IT CAN BE IT'S ONE OF THOSE THINGS THAT I THINK THAT YOU PROBABLY DO NEED TO ADDRESS HOW YOU ALL WANT TO HANDLE IT BEFORE YOU APPROVE THESE BYLAWS. BUT, I MEAN, I KNOW THAT I'M NOT TELLING YOU WHAT TO DO, BUT I'M TELLING YOU HOW IT CAN BE DONE. RIGHT? AND I'M THINKING THAT MAYBE A MEMBER OF THE COMMISSION SHOULD PROBABLY TAKE THEIR MINUTES AND THEN SUBMIT THEM TO THE CITY CLERK'S OFFICE.

I THINK THAT THAT WOULD BE APPROPRIATE. BUT THESE ARE THE BYLAWS THAT THE COMMISSION CAME UP WITH. SO THAT'S WHY IT WAS PROVIDED HERE TONIGHT, SO THAT THERE COULD BE SOME DISCUSSION AROUND WHAT THE BODY WANTED TO SEE. THANK YOU. AND I'LL YIELD. ONE THING I WOULD CAUTION IF IT'S GOING TO BE A MEMBER OF THE COMMISSION, THEY NEED TO BE INSTRUCTED BY MADAM CLERK AS TO THE BARE NECESSITIES FOR THOSE MINUTES. MOTION SECOND OR WHOSE PRESENT MOTION SECOND AND WHAT THE VOTE IS ON ANY PARTICULAR ITEM. OKAY. COUNCILWOMAN. THANK YOU, MADAM MAYOR. THE OTHER THING THAT ALERTED ME IS THAT THERE'S A COMPENSATION SECTION, SECTION FIVE, THAT SAYS COMMISSION SHALL RECEIVE PAYMENT OF $100 FOR EACH REGULAR SCHEDULED MEETING ATTENDED. THERE ARE ATTENDANCE. THERE'S A MEETING DATE SECTION THAT DESCRIBES. THEY'LL HAVE A MEETING EVERY FOURTH MONDAY OF THE MONTH, EXCLUDING DECEMBER. SO I DON'T DO BASIC MATH VERY QUICKLY, BUT THIS COULD BECOME COSTLY VERY QUICKLY GIVEN THAT WE HAVE SO MANY COMMISSIONERS.

AND THEN ALSO THEY'RE ASKING FOR $100 FOR EACH MEETING. MADAM CITY CLERK, ARE YOU? OH, ACTUALLY, ARE YOU AWARE OF HOW MUCH THE PLANNING AND ZONING COMMISSIONER OFFICES ARE PAID? NOT LIKE $100 OR $50 A MONTH. YES, $100 A MONTH. IT'S $50 PER MEETING. AND THE WORK SESSION IS CONSIDERED A MEETING. AND THE PLANNING AND ZONING COMMISSION MEETS TWICE A MONTH TO SECOND THURSDAY AND THE THIRD THURSDAY. SO IT'S NOT UNUSUAL FOR SOME OF THE BOARDS, AUTHORITIES AND COMMISSIONS TO HAVE A STIPEND. THIS IS 100 PER MEETING. SO THAT DIDN'T ALARM ME WHEN I READ IT. BUT I DON'T KNOW OF ALL OF THE BOARDS, AUTHORITIES AND COMMISSIONS THAT RECEIVE STIPENDS. BUT I AM AWARE THAT PLANNING AND ZONING DOES. AND MADAM CITY ACTING CITY MANAGER, COULD YOU TELL ME WHERE IN THE BUDGET THE MONEY FOR THIS COMPENSATION WOULD BE, WOULD BE COMING FROM? I'LL HAVE I DON'T HAVE A COPY OF THE BUDGET ON ME. I'M HAPPY TO GET BACK WITH YOU ON THAT THOUGH. I HAVE TO LOOK, I DON'T KNOW. OKAY. AND THEN I GUESS IN THE ORDINANCE THAT WE PASSED, I DON'T RECALL SEEING THE COMPENSATION PIECE, BUT MAYBE I MISSED IT IN THE PLANNING. IN THE ORDINANCE THAT ESTABLISHES THE PLANNING AND ZONING COMMISSION THAT ESTABLISHES THE COMPENSATION FOR PLANNING AND ZONING COMMISSIONERS. SO MY CONCERN HERE IS THAT THESE BYLAWS ARE ADOPTING A PAYMENT THAT THE ORDINANCE DID NOT ANTICIPATE. AND WE TYPICALLY FOLLOW KIND OF A HIERARCHY OF OF LAWS. SO COULD WE GO BACK TO THE ORDINANCE AND FIND OUT WAS THIS ANTICIPATED BY COUNCIL WHEN WE PASSED IT? AMEN. OKAY.

GREAT. I'M SORRY. I'M SORRY, COUNCILWOMAN HAMMOND, IS THAT QUESTION IN THE CITY ATTORNEY

[01:15:07]

TO ASK TO GO BACK, OR IS THAT TO THE LEGAL? WE CAN ASK IT OF THE CITY ATTORNEY OR WHOMEVER WOULD BE IN POSSESSION OF THE ORDINANCE. BUT THIS DOES STRIKE ME AS ODD THAT THE BYLAWS OF THE COMMISSION ARE ADOPTING COMPENSATION THAT I DON'T RECALL COUNCIL ANTICIPATING. SO IT LOOKS LIKE WE JUST NEED A LEGAL REVIEW OF WHAT'S APPLICABLE FOR THE COMPENSATION SECTION OF THIS BYLAW. OKAY, SO WE'LL ADD THAT. AND THEN I HAVE TO COUNCIL. WOMAN. MARTIN. I THINK THAT COUNCIL MEMBER ATKINS YEAH. COUNCILMAN ATKINS AND THEN COUNCILWOMAN MARTIN ROGERS. YES. THANK YOU. I JUST WANT TO GO BACK TO THE THE SUBSECTION B, THIS IS WHEN WE WERE HAVING THE DISCUSSION ABOUT THE MINUTES. AND SO I KNOW THAT THE CLERK'S OFFICE PROVIDES THE SERVICE TO RECORD THE MINUTES FOR THE COUNCIL COMMITTEES. MY EXPERIENCE SERVING ON THE PLANNING AND ZONING COMMISSION IS THAT THAT BODY HAD A STENOGRAPHER THAT CAPTURED ALL OF THE MINUTES AND PROVIDED THAT. MY ONLY CONCERN IS THAT DEPENDING UPON WHAT THE ISSUES MAY BE AND WHO'S WRITING THE MINUTES AND HOW THOSE THINGS CAN BE PRESENTED. IN VARIOUS WAYS. AND SO I THINK IT MIGHT BE BETTER. AND THIS IS A VERY IMPORTANT COMMISSION BECAUSE IT DEALS WITH OUR UTILITIES, OUR WATER ELECTRIC AND SOLID WASTE SERVICE. AND SO I THINK THAT THERE SHOULD BE SOME THOUGHT AROUND MAKING SURE THAT THEY'RE PERHAPS VERBATIM MINUTES OR VERY ACCURATE MINUTES, SO THAT THERE'S NO SKEWING, INTENTIONALLY OR OTHERWISE OF THE MEETINGS WHEN THEY ARE CAPTURED. AND THAT'S I'D LIKE FOR MY COLLEAGUES TO CONSIDER THAT THAT'S THE ONLY ISSUE OUTSIDE OF THE THE PIECE THAT WAS RAISED BY MAKING SURE THAT THE BYLAWS ARE CONSISTENT WITH THE THE ORDINANCE I YIELD. THANK YOU, COUNCILWOMAN MARTIN ROGERS. THANK YOU. WHEN THIS WAS FIRST PLACED ON OUR AGENDA, THIS ORDINANCE WAS WRITTEN IN 2007. SO I'M NOT SURE IF THEY HAD THE FORETHOUGHT FOR COMPENSATION. BUT THE BOARD HAS JUST RECENTLY GATHERED THEY HAVE BEEN HAVING MEETINGS. AND THIS IS THE FIRST STEP. SO IF THERE NEEDS TO BE AN ORDINANCE FOR COMPENSATION, I WOULD ASK THAT COUNCIL SUPPORT THAT. BUT IT WAS ESTABLISHED BACK IN 2007 AND IT IS NOW 2026. SO I DON'T KNOW IF THEY HAD THE FORETHOUGHT. COUNCIL MEMBER HEMMING FOR COMPENSATION, BUT AGAIN, THEY MET. THESE BYLAWS WERE PRESENTED. SO, MR. ACTING CITY ATTORNEY, COULD YOU PLEASE LET OUR CITY ATTORNEY KNOW OR IF SHE COULD GET BACK WITH US, IF THERE NEEDS TO BE AN ORDINANCE FOR THEM TO HAVE COMPENSATION? FOR THESE BYLAWS? BECAUSE AS I REVIEWED THIS ORDINANCE AND THE UTILITY, THE BYLAWS, WHAT THEY WERE PRESENTING, IT ALIGNS. BUT I WANT TO MAKE SURE THAT WE ARE IN GOOD AND DECENT ORDER AS IT RELATES TO THE COMPENSATION. BUT THE ORIGINAL COMMISSION, THIS WAS ESTABLISHED IN 2007. I'VE MADE A NOTE OF THAT. I'LL PASS ON TO MISS WIGGINS TO LOOK AT THE ORDINANCE AND WHETHER THERE WAS COMPENSATION IN THE ORDINANCE, AND TO EVALUATE WHETHER OR NOT, IF NOT, WHAT NEEDS TO BE DONE AND ALSO RAISE WITH HER THE ISSUE ABOUT. A SECRETARY FOR THE COMMISSION AND WHETHER IT NEEDS TO BE DONE. THANK YOU. THE OTHER THING IS, IF WE COULD HAVE THAT BACK BY THE MEETING ON THE 16TH, BECAUSE THEY DO MEET EVERY FOURTH MONDAY. THANK YOU, IF POSSIBLE. THANK YOU. I YIELD, MADAM MAYOR. OKAY. THANK YOU.

AND MY QUESTION WAS THE ACTING DIRECTOR FOR THE. SO MY QUESTION IS, HOW DOES THAT HOW IS STAFF INVOLVED WITH THIS COMMISSION ARE. OKAY, SO THAT WAS MY QUESTION IS TO UNDERSTAND JUST HOW MUCH STAFF IS ACTUALLY INVOLVED IN THIS, SINCE THEY ARE. SOME OF THE SUBJECT MATTER EXPERTS ON THIS, ON THIS, ON THIS TOPIC, AND WOULD LIKE TO SEE THAT'S NOT MY CALL TO ME. I WAS REALLY POINTING THAT TOWARDS LEGAL AND THE ACTING CITY MANAGER. I'M SORRY, I'M SORRY. OKAY. YOU ARE AN EVALUATION OF HOW STAFF IS INVOLVED WITH THE COMMISSION.

[01:20:07]

AND BY STAFF, DO YOU MEAN THE UTILITY STAFF OR. YEAH, I MEAN, SIMILAR TO THE WAY WE HAVE PLANNING AND ZONING. RIGHT. SO DIRECTOR SMITH AND THEY'RE INVOLVED. AND SO THEIR LEVEL OF ENGAGEMENT IS VALUABLE BECAUSE THEY ARE THE SUBJECT MATTER EXPERTS ON THE BUSINESS. RIGHT.

SO I JUST WANTED TO KNOW HOW MUCH THEY ARE INVOLVED. AND IN TERMS OF THE TECHNOLOGY, I MEAN, SORRY, THE NOTE TAKING, HOPEFULLY WE WILL LEVERAGE SOME SORT OF TECHNOLOGY TO CARRY TO, TO, YOU KNOW, I DON'T KNOW, THAT'S WE'LL FIGURE THAT OUT. THEY CAN FIGURE THAT OUT. BUT THIS IS JUST A THOUGHT TO KIND OF LIFT SOME OF THAT WEIGHT OFF OF THE THE NOTE TAKING. BUT THE TRANSCRIPTS ONCE DONE, POSSIBLY IF THE BOARD WOULD LIKE TO ENGAGE, YOU KNOW, STAFF, SO THEY WILL WORK OUT HOW THEY RUN IT. BUT I JUST WANTED TO MAKE SURE THAT I JUST MENTIONED TECHNOLOGY AND STAFF BECAUSE THEY ARE A SUBJECT MATTER EXPERTS ON THIS. OKAY. I UNDERSTAND YOUR QUESTION. I CAN RESPOND TO IT, MA'AM. OKAY. WOULD YOU LIKE ME TO RESPOND TO IT? OKAY. WE HAVE WHAT'S CALLED SWAG AT THE MEETINGS CAN BE RECORDED. THEY ALSO WILL PRODUCE A TRANSCRIPT. STAFF IS RESPONSIBLE FOR SETTING UP THE ROOM AND MAKING SURE THE TABLES AND WHATEVER NEEDS THAT ARE REQUESTED BY THE BOARD. HOWEVER, STAFF DOES NOT ATTEND THE MEETING ITSELF. YOU ANY MORE QUESTIONS ON THIS? I HAVE A QUESTION. COLEMAN ATKINS. YES, THAT'S STRANGE TO ME, MADAM ACTING CITY MANAGER. IF THIS IS THE CITY OF EAST POINT'S UTILITY ADVISORY COMMISSION AND THOSE WHO ARE SERVING ON THE COMMISSION ARE RESIDENTS BY LAW, THEY CAN'T BE ELECTED OFFICIALS OR WORK HERE. SO WHEN THERE ARE MATTERS THAT AFFECT OUR UTILITIES, WHERE DOES THE COMMISSION GET THEIR INFORMATION FROM? IS STAFF NOT IN THE MEETINGS TO BE ABLE TO PROVIDE THEM WITH THE INFORMATION SO THAT THE BODY CAN DELIBERATE AND THEN GET STAFF THEIR RECOMMENDATIONS, AND THEN STAFF REPORTS THOSE THINGS UP. WE HAVE A WE HAVE OFFERED OUR SERVICES, OUR UTILITY DIRECTORS HAVE MADE THEMSELVES AVAILABLE. HOWEVER, THEY WERE NOT. THEY WERE TOLD THAT THAT WAS OKAY. SO WE ARE NOT ATTENDING. THEY WERE THEY WERE TOLD THAT THAT WAS OKAY. WE WERE TOLD THAT WE WERE. OUR PRESENCE WASN'T NEEDED. THE COMMISSION TOLD THEM. THE COMMISSION MEMBERS. MEMBERS.

YES. DID THEY TAKE A VOTE ON THAT? NO. SO HOW DOES THAT HAPPEN? SO A A COMMISSIONER OR TWO COMMISSIONERS CAN DECIDE. I'M I'M REALLY I'M GENUINELY TRYING TO FIGURE OUT IF THIS IS OUR ADVISORY COMMISSION FOR UTILITIES. AND IF STAFF'S NOT A PART OF THE CONVERSATION, WHERE DO THEY GET INFORMATION TO DELIBERATE. AND THEN HOW. IF IT'S IT'S A. EVERY BOARD, AUTHORITY AND COMMISSION SHOULD OPERATE ON A CONSENSUS VOTE. SO HOW DOES THAT WORK IF. NOT, THE MAJORITY DECIDED THAT STAFF WAS NOT NEEDED. I THINK THAT WOULD PROBABLY BE A GREAT CONVERSATION TO HAVE WITH THE MEMBERS OF THE UTILITY BOARD WITH WITH WHOM THE MEMBERS OF THE UTILITY BOARD OR COMMISSION, I'M SORRY. YES. OR OUR LEGAL REPRESENTATIVE. I WANT TO MAKE SURE THAT WE I WANT TO MAKE SURE THAT WE ARE IN COMPLIANCE WITH THE LAW. I MEAN, IF WE'VE GOT A BOARD, AUTHORITY OR COMMISSION AND IT IS IN CONFLICT AND I DON'T KNOW. MR. ACTING CITY ATTORNEY, IF IF THERE'S A DULY APPOINTED BODY AND ONE COMMISSIONER, TWO COMMISSIONERS, THREE COMMISSIONERS, WHICH DOESN'T MAKE UP THE MAJORITY, DECIDES ON SOMETHING, THEN HOW DO HOW DO WE MOVE FORWARD WITH THAT? WELL, ANY PUBLIC ENTITY JUST LIKE YOU ALL. THEY CAN ONLY ACT NOT CLOSE ENOUGH. ANY PUBLIC AGENCY WHICH THEY WOULD BE IF THEY'RE APPOINTED BY THIS BODY, CAN ONLY ACT THROUGH THE VOTE OF A A MAJORITY OF A QUORUM PRESENT. THAT'S WHAT I THOUGHT. SO I MEAN, I NOT KNOWING ANY OF THE DETAILS, THAT'S THE GENERAL RULE. OKAY. THANK YOU. I YIELD AND I'M LOOKING UP THE IN THE CHARTER IT DOES SAY. LET'S SEE, CHARTER SECTION 4-108. THE. PLEASE. OKAY. WHO. OKAY. THE CITY CLERK IS GOING TO PULL THIS UP. MAKE SURE THIS IS. OKAY. THIS IS. SECTION 4-108. MUNICIPAL UTILITY ADVISORY

[01:25:13]

COMMISSION, PAGE 22. I THINK THAT'S IT. MADAM MAYOR, MAY I ASK A QUESTION? YES. OF YOU. IN SEPTEMBER, WE PASSED AN ORDINANCE. IT WAS SPONSORED BY COUNCIL MEMBER MARTIN ROGERS THAT WAS UPDATING THE UTILITY ORDINANCE. HAS THAT BEEN UPDATED ON THIS SYSTEM? WHAT WE'RE ABOUT TO LOOK AT, BECAUSE THAT ENUMERATED IN GREAT DETAIL MORE THAN WHAT EXISTED IN THE CHARTER THAT DISCUSSED, THAT INITIALLY CREATED THIS ADVISORY COMMISSION. OKAY, OKAY. THAT IS THE BEST REFERENCE TO USE AT THIS TIME. THEN WE CAN LOOK TO THAT. BUT I THINK THAT THE ACTING CITY MANAGER SAID THAT THE EMPLOYEE WHAT I SAW WAS THAT THE EMPLOYEE, THE CITY MANAGER, CAN PROVIDE NECESSARY STAFF, WHICH YOU SAID THAT YOU ALREADY DID. BUT THE QUESTION IS, WHAT ENFORCES THEM BEING ABLE TO PARTICIPATE? THAT'S THE QUESTION THAT I HAD, AND THAT'S WHAT I WAS LOOKING FOR IN ORDINANCES. IS THAT THE NEW ORDINANCE? NO, THE SEPTEMBER.

33, SEPTEMBER 21ST, ITEM 33. I'M GOING TO HAVE TO BRING MY LAPTOP. CAN YOU TELL US THAT? 2020 FIRST SEPTEMBER 21ST MEETING RIGHT THERE, RIGHT THERE. NO. 33 ITEM 33. WAS IT 230, SORRY, WHAT WAS THE I DON'T KNOW, IT'S 34 ON THAT ONE. OH. YEAH. AND IF YOU LOOK AT SUBSECTION D. I THINK THE QUESTION IS LIKE LOOKING AT D AND E HERE. NOT REALLY D AND E, BUT ASSISTANCE TO THE COMMISSION. THE COMMISSION WASN'T YET ESTABLISHED. SO I DON'T THINK THERE WAS A NEED FOR STAFF TO BE PRESENT NOW THAT THEY ARE BECOMING ESTABLISHED. IF WE LOOK RIGHT HERE, THE POWERS AND DUTIES. THANK YOU, THANK YOU. IT'S RIGHT IN THERE. THE COMMISSION SHALL REPORT TO THE MAYOR, CITY COUNCIL, CITY MANAGER AND CITIZENS OF EASTPOINTE REGARDING ITS FINDINGS AND ANY RECOMMENDATIONS IT MAY HAVE TO IMPROVE THE OPERATIONS, FINANCIAL PERFORMANCE OF SUCH UTILITIES, AND ALL EMPLOYEES OF THE CITY SHALL COOPERATE WITH THE COMMISSION IN THE PERFORMANCE OF ITS OFFICIAL DUTIES. THE COMMISSION SHALL NOT POSSESS ANY OPERATIONAL, MANAGEMENT OR GOVERNANCE AUTHORITY OVER THE CITY'S MUNICIPAL UTILITIES AND SHALL ACT SOLELY IN AN ADVISORY CAPACITY. THEY ARE ADVISING US. BUT THEN IT ALSO SAYS THAT THE CITY MANAGER'S OFFICE SHALL PROVIDE SUCH STAFF AND ADMINISTRATIVE ASSISTANCE TO THE COMMISSION A AND MAY BE REASONABLY NECESSARY FOR THE COMPLETION OF ITS ASSIGNED TASK AND DUTIES. SO I BELIEVE THAT THIS COMMISSION WORKS IN CONJUNCTION WITH CITY, CITY STAFF AND THE CITY MANAGER'S OFFICE IS THE WAY THAT THIS READS. THANK YOU, DOCTOR. MARTIN ROGERS AND STAFF WILL CONTINUE TO SHOW AND COME AND OFFER ASSISTANCE. AS I SAID, WE SET UP. WE'RE HERE. WE DO SHOW UP. OKAY. YES MA'AM. WE DO SHOW UP AND ALSO SWAG IT SO THE THE MEETING CAN BE TELEVISED. SO THAT DEFINITELY ALLOWS NOTE TAKING, TRANSCRIPTION AVAILABILITY AND STAFF WILL CONTINUE TO SHOW UP AS WELL. THANK YOU. OKAY. THANK YOU FOR THE CLARIFICATION. AND COUNCILWOMAN HEMMING, I'M GOING TO BE VERY QUICK. MADAM ACTING CITY MANAGER. IN JANUARY OF THIS YEAR, COUNCIL ALSO PASSED A RESOLUTION FOR ALL CITY MEETINGS TO BE ON ONE PLACE IN THE ON THE CITY'S WEBSITE. SO CAN YOU MAKE SURE THAT STAFF ARE ADDING THE COMMISSION MEETINGS TO THAT DROP DOWN TAB? IT'S LIKE THE BLIGHTED PROPERTY TASK FORCE IS THERE AND OTHERS.

THAT'S WHERE THE CLERK'S OFFICE HAS BEEN STORING THOSE, THOSE THOSE AGENDAS AND MINUTES. AND THEN THE OTHER QUESTION I JUST HAD IS WE PASSED THIS ORDINANCE IN SEPTEMBER OF THIS YEAR. AND

[01:30:02]

SINCE COUNCIL DID NOT ANTICIPATE THE COMPENSATION, WOULD WE NEED TO AMEND THIS ORDINANCE TO ADD THAT COMPENSATION IN. IF WE WANTED TO ADOPT THAT FOR THE COMMISSION? YES, MA'AM. THAT WOULD BE A BUDGET AMENDMENT. I'M SORRY. THAT WOULD BE I SHOULD I'M I, I APOLOGIZE, SHOULD WE AMEND THE ORDINANCE TO STATE COMPENSATION IF THAT WAS. ACTING CITY ATTORNEY, WITH REGARD TO YOUR OTHER COMMISSIONS OR THOSE COMPENSATION SET BY ORDINANCE, OR DO YOU ALL SET THEM ADMINISTRATIVELY IN THE OR SET THEM BY THE BY THE BUDGET ITEMS. THE ONLY ONE I'M AWARE OF IS, AS COUNCIL MEMBER ATKINS SAID, WE HAVE PLANNING AND ZONING, AND I BELIEVE THAT ONE IS DEFINED IN THE ORDINANCE, BUT SOMEBODY WOULD NEED TO CONFIRM THE COMPENSATION PIECE. I BELIEVE SO, YES. SO THE COMPENSATION, THE ONLY ONE THAT WE CURRENTLY COMPENSATE IS PLANNING AND ZONING. AND I BELIEVE I DON'T KNOW IF THAT'S THE ONLY ONE, THOUGH I COULD I CAN ONLY SPEAK TO PLANNING AND ZONING COMMISSION, BUT I DON'T KNOW IF THAT'S THE ONLY ONE. SO I DON'T WANT TO SAY DEFINITIVELY THAT THAT IS THE ONLY ONE. OKAY. I DON'T WANT TO BELABOR THE POINT, BUT I THINK WE SHOULD JUST BE CLEAR WHETHER OR NOT A COMMISSION CAN DECIDE FOR THEMSELVES THAT THEY'RE GOING TO BE COMPENSATED. WHEN THAT WASN'T ORIGINALLY COMMUNICATED TO COUNCIL, I'M I'M FAIRLY CONFIDENT THAT I CAN ANSWER THAT QUESTION, THAT YOU ALL NEED TO SET THE COMPENSATION, AND THE BOARDS AND COMMISSIONS DON'T SET THEIR OWN. ALL RIGHT. COUNCILMAN ATKINS. YES. AND SO THANK YOU SO MUCH FOR THE INFORMATION REGARDING THE DUTIES AND THE POWERS AND THE ASSISTANCE TO THE COMMISSION. AND I JUST REALLY WOULD LIKE TO JUST REITERATE, MR. ACTING CITY ATTORNEY, THAT BECAUSE THIS IS A PUBLIC ENTITY, THAT ALL OF THE MEETINGS MUST BE PUBLIC, AND THEIR DECISIONS AND THEIR ADVICE TO THIS BODY MUST BE BY CONSENSUS VOTE AND THE ACTIONS THAT THEY TAKE. SO NO ONE, 2 OR 3 MEMBERS, IT MUST BE THE MAJORITY OF THAT BODY THAT WOULD MAKE THOSE DECISIONS IN THE PUBLIC FORUM, SO THAT EVERYONE IS AWARE. THAT IS CORRECT. THAT IS CORRECT. ALL RIGHT. THANK YOU. COUNCILWOMAN CALDWELL. THANK YOU. I JUST HAD A QUESTION, AND MAYBE THIS IS FOR ACTING CITY MANAGER THAT YOU COULD POTENTIALLY LOOK INTO. THERE IS A LINE ITEM, I BELIEVE, UNDER THE MAYOR'S BUDGET, WHICH IS THE CITY COUNCIL AND COMMITTEES. I THINK THAT NUMBER IS 1110. AND WONDERING IF THE FUNDING FOR THIS COMMISSION FALLS UNDER THAT PIECE. IT'S IT'S SEPARATE FROM THE MAYOR'S ACTUAL BUDGET, THOUGH, LIKE THE MAYOR'S BUDGET, I THINK, ENDS IN ONE, THREE, ONE ZERO. AND THEN THERE'S ANOTHER LINE ITEM FOR COUNCIL AND COMMITTEES 1110. IT WOULD JUST BE HELPFUL TO UNDERSTAND THAT LINE ITEM. I THINK OF 44,000 SOME CHANGE IF THAT COVERS THIS PIECE AND WHAT WHAT ELSE IT COVERS. I WILL HAVE TO LOOK AT THE GL NUMBER AND CLICK IN TO SEE WHAT'S BEEN CHARGED TO IT. OKAY. YEAH. ALL RIGHT. THANK YOU. AND THIS ITEM IS GOING TO COME BACK TO US FOR THE NEXT COUNCIL MEETING. RIGHT. OKAY. ALL RIGHT. SEEING ANY MORE DISCUSSION QUESTIONS. NONE ON THIS ITEM. WE WILL MOVE TO ITEM NUMBER 11. COUNCIL DISCUSSION AND POSSIBLE ACTION.

YES. OH WE ARE AT SIX. YOU'RE RIGHT. MY MY NUMBER 6DA DOWNTOWN BUSINESS STABILIZATION

[IV.6. DDA Downtown Business Stabilization Program ]

PROGRAM.

GOOD EVENING, MADAM MAYOR AND CITY COUNCIL. FRANK WHITFIELD HERE. THE CHAIRPERSON FOR DDA IS ON THEIR WAY. BUT WE HAVE ONE OF THE MEMBERS FROM DDA HERE, JOHN ANDERSON. I HAVE A SHORT DECK I WAS GOING TO GO THROUGH AND JUST TALK THROUGH THE HISTORY OF HOW WE GOT HERE, AND THEN JOHN AND SONIA CAN TAKE THE QUESTIONS FROM THERE.

[01:35:14]

OKAY, SO THIS IS DDA APPROACHING YOU ALL FOR A PHASE TWO OF WHAT YOU HAD PREVIOUSLY APPROVED. FOR THE SUPPORT FOR THE DOWNTOWN BUSINESSES. SO AGAIN, THIS IS IN REGARDS TO WHEN THE DOWNTOWN BUSINESSES EXPERIENCE SOME OF THAT BURDEN OF OUR LONG TERM PLANNING FOR DOWNTOWN CONSTRUCTION. WE CAME TO YOU ALL, YOU ALL SUPPORTED WERE YOU ALL ACTUALLY CAME UP WITH IT. AND THEN THEY, YOU, WE, WE ISSUED THE MONEY TO DDA TO ADMINISTER IT, TO PROVIDE SMALL GRANTS TO THE BUSINESSES DOWNTOWN. YOU ALL APPROVED $30,000 BACK IN MARCH OF 2026.

AND I'LL SHOW YOU A QUICK LITTLE TIMELINE OF THAT. BUT AS YOU ALL KNOW, THERE'S BEEN SOME SOME EXTENSION OF THAT CONSTRUCTION TIMELINE. SO AGAIN, THAT TIMELINE, WE BROUGHT IT TO YOU ALL EARLIER THIS. YOU ALL TALKED ABOUT IT EARLIER THIS YEAR. WE ADDRESSED THE GRATUITY CLAUSE ISSUES. THAT'S ONE REASON WHY I WENT TO DDA. YOU ALL APPROVED. YOU KNOW, WE HAD DDA COME. I REMEMBER OUR COUNCILWOMAN CALDWELL. I REMEMBER OUR DISCUSSION ABOUT SOME OF THE CONTINGENCIES YOU ALL WANTED TO SEE IN THAT PROGRAM. FOR INSTANCE, THE COMMITMENT TO STAY IN TOWN FOR A CERTAIN PERIOD OF TIME ONCE THEY GOT THE MONEY. SO WE PUT ALL THOSE PIECES IN, YOU APPROVED IT, AND THEN DDA ACCEPTED THOSE CHANGES. AND THEN MARCH 13TH, THE PROGRAM WENT LIVE AND WE ACCEPTED APPLICATIONS UP THROUGH APRIL 10TH. THIS GOES INTO A LOT OF DETAIL. SO I'M NOT GOING TO GET INTO ALL THIS, BUT WE WE FOLLOWED ALL THE PIECES THAT YOU ALL SAID AROUND. THEY NEED TO OPERATE FOR AT LEAST A YEAR.

THEY NEED TO DOCUMENT AND SHOW THAT THEY HAD LOST MONEY. AND THERE WERE CERTAIN USES THAT WAS ALLOWED TO BE USED FOR RENT, UTILITIES, PAYROLL, INVENTORY. BUT THEY COULDN'T JUST THE OWNERS COULDN'T JUST PUT THAT MONEY IN THEIR PERSONAL POCKET OR JUST DEAL WITH THEIR OWN PERSONAL DEBT AND THINGS LIKE THAT. AND AGAIN, THOSE CONTINGENCIES, THEY HAD TO STAY OPEN FOR AT LEAST SIX MONTHS. IF THEY CLOSED WITHIN THOSE SIX MONTHS, THEY NEEDED TO REPAY THE MONEY. AND EACH EACH RECIPIENT RECEIVED HAD TO SIGN AN AGREEMENT TO RECEIVE THE FUNDS. SO AGAIN, QUICK RECAP. WE HAD AROUND 24 BUSINESSES APPLIED, 12 BUSINESSES. AND JOHN WILL TALK ABOUT HOW THEY CAME TO HOW TO DIVVY UP THAT $30,000. AND THEY END UP APPROVING TEN BUSINESSES. AND ONE OF THOSE BUSINESSES WAS NOT IN COMPLIANCE WITH THE CITY. SO THEY WEREN'T ABLE TO GET THE FUNDING. AND JOHN, IF YOU WANT TO TALK A LITTLE BIT ABOUT HOW Y'ALL DELIBERATED AND CAME TO THE CONCLUSION OF HOW Y'ALL FUNDED THOSE NINE BUSINESSES, THANK YOU. FRANK. MADAM MAYOR, MEMBERS OF COUNCIL. THE THE REQUIREMENTS IN THE AGREEMENT.

YOUR BUSINESS CLOSES SIX MONTHS, ETC. CERTAINLY PROTECT THE CITY'S INTERESTS. BUT I THINK IT'S WORTH BEARING IN MIND THAT THOSE WERE REQUIREMENTS ON WHAT ENDED UP BEING A $3,000 GRANT.

AFTER ALL THE IMPACTS OF THE CONSTRUCTION. SO WE LOOK WE LIMITED THE FOCUS TO BUSINESSES JUST ON MAIN STREET BECAUSE FUNDS WERE LIMITED AND WE WERE LOOKING TO MOVE FORWARD WITH 3000. WE HAD A NUMBER OF APPLICANTS FROM WHITE AND FROM EAST POINT STREET. SO AS WE LOOK FORWARD TO THIS NEXT ALLOCATION, WE'RE NOT ENTIRELY SURE HOW MANY BUSINESSES WILL BE ABLE TO IMPACT. BUT WE WE MOVE IN BACK INTO GATHERING THE DATA. WHO WHO IS IMPACTED? WHERE ARE THEY? DO THEY MEET THE CRITERIA AND WORKING THROUGH THAT? SO THE. THE, THERE'S VERY MUCH A FEELING AMONG THE MEMBERS OF THE DDA BOARD THAT WE WANT TO BE IMPACTFUL, AND WE WANT TO BE PRINCIPLED IN THE APPROACH. THIS IS EXACTLY THE SORT OF THING THAT GENERATES A CERTAIN AMOUNT OF WHAT'S THE TECHNICAL TERM, FRANK? GOSSIP, I THINK.

YEAH. SO WE WANT VERY MUCH TO BE COMING FORWARD WITH. HERE'S A CLEAR PROCESS. HERE ARE THE STEPS. HERE ARE THE STAFF AT ECONOMIC DEVELOPMENT THAT CAN HELP YOU. THE. AND ALSO, IF YOU HEAR US TALKING, IF WE HEAR YOU TALKING SMACK ABOUT THE PROGRAM, YOU NEED TO COME AND MEET WITH THE STAFF AND GET THIS STRAIGHTENED OUT. SO THE MEMBERS OF THE DDA BOARD ARE

[01:40:04]

PREDOMINANTLY PEOPLE WHO DO BUSINESS DOWNTOWN. SO I THINK THAT THE THERE'S A I THINK, A VERY PRACTICAL APPROACH THAT COULD BE TAKEN. AND I THINK THAT WE WENT THROUGH A FAIR AMOUNT OF GROWING PAINS TRYING TO FIGURE OUT HOW TO ADMINISTER NINE, $3,000 GRANTS. SO WE'VE HAD OUR TUNE UP SEASON. WE'RE READY TO GET SERIOUS ON THIS MORE SUBSTANTIAL ALLOCATION COMING THROUGH THE BUDGET. WE APPRECIATE THE THE COUNCIL'S ACTION ON THAT. DID I VAMP ENOUGH FOR YOU? NO, NO NO NO. I WANTED THEM TO KIND OF HEAR THE CONTEXT FROM HOW Y'ALL CAME TO THE RESOLUTION TO FUND THOSE NINE BUSINESSES. I WAS TRYING TO FIND. I HAD AN UPDATED DECK WITH A LITTLE MORE INFORMATION, BUT IN ESSENCE, WHAT THEY'RE LOOKING AT IS IN YOUR COUNCIL ADJUSTMENT BUDGET. AND THE LINE ITEM IS HERE ON HERE UNDER OTHER PROFESSIONAL FEES, YOU ARE ALLOCATED SOME FUNDS FOR DOWNTOWN BUSINESS STABILIZATION IS $111,000. SO DDA WOULD IS REQUESTING THAT WE HAD TO UTILIZE THOSE FUNDS TO BE ABLE TO DO A ROUND TWO, AS WELL AS TRY TO FULFILL SOME OF THE WISHES OF THIS BODY OF WHAT Y'ALL WANT TO DO WITH THOSE FUNDS THAT YOU ALLOCATED. SO I THINK A PART OF TONIGHT IS HEARING FROM YOU ALL. YOU KNOW, WHAT YOU ALL WOULD LIKE TO SEE DONE. AND, AND YOU KNOW, DDA CONSIDERING IF THEY CAN ADMINISTER THAT AS WELL AS FROM A STAFF STANDPOINT, WE HAVE GOTTEN CALLS FROM SEVERAL OF THE BUSINESSES ON WHITE WAY AND EAST POINT STREET SAYING, WHAT ABOUT US? WE HEARD ABOUT THE BUSINESSES ON MAIN STREET. THEY GOT FUNDING. WHAT ABOUT US? NOW? THE CONSTRUCTION HAS KIND OF MOVED CLOSER TO US. WHAT'S GOING TO HAPPEN FOR US? AND SO THAT'S A PART OF WHAT WE WANT TO MAKE SURE YOU ALL HEARD CLEARLY THAT THERE IS A NEED OUT THERE. AND I ALSO HAD THE CONVERSATION WITH THEM. I SAID, TO BE HONEST WITH YOU, THE LAST GROUP ONLY GOT $3,000. IS THAT GOING TO MAKE A DIFFERENCE FOR YOU AND MANY EVERY ONE OF THOSE BUSINESSES I SPOKE TO SAID THAT THAT WAS STILL SIGNIFICANT AND WOULD MAKE A DIFFERENCE TO THEM. SO YEAH. OKAY. COUNCILWOMAN HEMMING, THANK YOU FOR YOUR PRESENTATION. COUNCILWOMAN HICKMAN THANK YOU. THANK YOU, MR. WHITFIELD. AND MR. ANDERSON, GOOD TO SEE YOU BOTH. I HAVE A QUICK QUESTION, AND IT'S SIMILAR TO THE QUESTIONS I HAD OF THE CONVERSATION. WE WERE TALKING ABOUT THE OFFICE OF EQUITY COMMUNITY RESOURCES. IS THE EXPECTATION THAT YOU ALL ARE STILL TRYING TO FUND ABOUT $3,000 GRANTS OR WHAT? WHAT EXACTLY IS GOING TO BE THE USE OF THESE $111,000? I'D LIKE TO GIVE YOU A REALLY TIDY ANSWER, BUT I WOULD BE MAKING IT UP. I THINK WHAT'S GOING TO HAPPEN FROM HERE IS WE'RE GOING TO DIG INTO WHO'S BEEN IMPACTED AND LOOK AT WHAT WE HAVE AVAILABLE.

MIGHT BE 2500, MIGHT BE 4000. THE BUT WE NEED TO WE NEED TO REALLY GET TO THE NEED AND THEN ALLOCATE THE RESOURCE. SO THAT'S VERY STRONG IN THE VIEW OF THE BOARD. AND I HAVE ANOTHER QUESTION OF THE FUNCTION OF DDA. SO I WAS UNDER THE IMPRESSION POSSIBLY THAT DDA ALSO CAN RAISE ITS OWN FUNDS AND NOT JUST RELY ON APPROPRIATIONS FROM THE CITY.

ARE YOU ALL HAVING DISCUSSIONS ABOUT DDS APPROACH TO FUND RAISING, GIVEN WHAT'S HAPPENING DOWNTOWN AND OUR OUR GOALS FOR THE COMMONS, ETCETERA? YEAH, I THINK THE COORDINATION BETWEEN D, D A AND IDA IS GOING TO GET A LOT BETTER. BOTH OUR STATE CHARTERED BOTH HAVE SLIGHTLY DIFFERENT AUTHORITIES. WE'RE LIMITED JUST TO DOWNTOWN, BUT VIDA CAN OPERATE DOWNTOWN AS WELL. SO I THINK THAT AS WE LOOK TOWARD BIG MOVES LIKE THE COMMONS OR, OR THE ZONING REWRITE, UNDERSTANDING THAT DOWNTOWN REALLY NEEDS TO BE THE MOST PRODUCTIVE, ECONOMICALLY PRODUCTIVE PART OF THE CITY, THAT IF WE ARE NOT ABLE TO BUILD MORE INTENSELY IN THE DOWNTOWN, THEN WE WON'T HAVE THE TAX BASE NECESSARY TO PROVIDE SERVICES AND CONVERSATIONS ABOUT IMPACT FEES AND AND TAX RATES AND EVERYTHING ELSE START TO FLOW IN. SO WE SEE OUR RESPONSIBILITY TO ENHANCE THE TAX BASE IN THE DOWNTOWN AS THE CORE FUNCTION. AND THEN WE WILL LOOK TO WORK WITH VIDA AND WITH STAFF. IN THE MEANTIME, WE SHARE THE SAME BOND COUNCIL AS VIDA. SO I THINK THE LEVEL OF COORDINATION AND AND PRACTICAL COOPERATION, THIS IS NOT A TURF THING. EVERYONE I'VE TALKED TO AT VIDA AND THE DDA IS IS COMMITTED TO REBUILDING THAT TAX BASE. AND SIMILAR TO THE CONVERSATION WE HAD A LITTLE BIT EARLIER, I'D BE CURIOUS FOR THE $30,000 WE INVESTED, COULD YOU REPORT SOME OUTCOME MEASURES THAT WOULD SAY THAT WE PREVENTED OR WE SAVED? YOU KNOW, WE PROTECTED X DOLLARS OF

[01:45:05]

REVENUE THAT REMAINED OPEN AND HAD THE, THE, THE, YOU KNOW, DOWNTOWN AREA VIABLE. MY CONCERN WITH A LOT OF THESE PROGRAMS IS THE INABILITY TO EFFECTIVELY COMMUNICATE WITH MY CONSTITUENCY ABOUT WHAT THEY GET IN RETURN. WHEN WE WHEN WE MAKE THESE INVESTMENTS, OBVIOUSLY, AS A MEMBER OF, YOU KNOW, REPRESENTING WARD A AND THEN ALSO BEING AT LARGE, I WANT TO CONTINUE SUPPORTING AND STABILIZING THOSE BUSINESSES. BUT I ALSO WANT TO BE ABLE TO CONFIDENTLY SAY, WE PUT $30,000 IN. AND THAT ALLOWED US TO COLLECT X AMOUNT OF DOLLARS IN REVENUE. AND THIS WAS A SAVINGS. THIS WAS A NET SAVINGS TO YOU. BECAUSE IF THAT IF THAT BUSINESS CLOSED, IT WOULD HAVE COST US X AMOUNT OF DOLLARS IN TAX REVENUE. I'D LIKE TO TALK IN OUTCOME AND OUTPUT SO THAT WE UNDERSTAND THE VALUE OF THE INVESTMENT. WELL, I THINK WE COULD MEASURE THE IMPACTS NOT JUST IN AND THAT BUT ALSO THE UTILITY CUSTOMERS AND THE LIKE.

SO I THINK THAT THE BIG PICTURE METRIC 30,000 IN HOW MUCH OUT AND LESSONS LEARNED, TRYING TO GET THAT TO HAPPEN. BECAUSE WHEN YOU IN THIS LAST ROUND OF CONVERSATIONS ABOUT THIS $3,000 MAKE A DIFFERENCE, THERE WASN'T ANYBODY THAT SAID, OH, YOU KNOW, NEVER MIND. AND I THINK THAT THE. I THINK IN TERMS OF OUTCOME AND. AND KEEPING FAITH WITH THE LARGER COMMUNITY.

BEING ABLE TO COP TO THE IDEA THAT THE, THE IMPROVEMENTS ON MAIN STREET AND EAST POINT HAVE NOT BEEN PARTICULARLY WELL RUN. YEAH. AND THAT THIS IS WE'RE DEALING WITH A DOWNSTREAM EFFECT WHICH STARTS TO POINT TOWARDS. SO WHAT ABOUT WHAT HAPPENED UPSTREAM. CORRECT. HOW DO WE GET TO THIS POINT? WHAT'S THE STATE OF THE CONTRACT? HOW DO WE GET IT CLOSED? ARE THERE ARE THERE ISSUES THERE. SO I THINK THAT WE COULD TALK ABOUT HERE THE IMPACT OF OF. THAT STABILIZATION EFFORT. BUT IT'S GOING TO POINT BACK TO, OKAY, HOW DO WE HOW DO WE DEAL WITH LARGE CAPITAL PROJECTS IN A CONSEQUENTIAL PLACE THE NEXT TIME? BECAUSE I'VE SEEN A LOT OF COMMUNITIES THAT THE DOT WILL COME THROUGH AND DO SOMETHING IN THE MAIN STREET AND KILL OFF ALL THE BUSINESSES AND NEVER BE ACCOUNTABLE FOR IT, BECAUSE THEY'RE, THEY'RE, THEIR PORTFOLIO IS LIKE IN A STRAIGHT LINE AND IN SOME WAYS IS ORDERLY BUT DUMB. SO WE NEED TO BE ORDERLY AND WISE IN THE WAY THAT WE APPROACH WHATEVER RESOURCES WE PUT TOWARD STABILIZATION. AND I THINK THAT THE. COMING TO TERMS WITH, OKAY, YOU KNOW, HERE'S THE LEGACY OF THIS PROJECT OF THE OF THE IMPROVEMENTS. AND WHAT WE'RE DOING IN STABILIZATION IS.

SMALL PART OF TRYING TO ADDRESS THE IMPACTS LATER. UNDERSTOOD. I WOULD BE EXCITED TO SUPPORT SOMETHING LIKE THIS WITH A LITTLE MORE TEETH, A LITTLE MORE UNDERSTANDING. I SAW THE, THE, THE BUSINESSES THAT WERE SUPPORTED. BUT I WOULD LIKE TO KNOW RELATIVE TO THEIR CONTRIBUTIONS TO THE CITY, LIKE HOW FAR THAT $3,000 REALLY TOOK US. I HEARD YOU MENTION THE UTILITY PAYMENTS. ALL OF THAT SORT OF STUFF COULD BE FACTORED IN TO SHOW THE COMMUNITY 30,000 IN 100,000 PROTECTED. SO I WOULD BE CURIOUS IF DDA WOULD BE WILLING TO DO THAT FOR THE PRIOR RECIPIENTS. AND THEN ALSO, AS YOU'RE DOING YOUR NEEDS ASSESSMENT FOR THE UPCOMING IN INSTITUTIONS, HOW THAT INVESTMENT WILL SUPPORT THEM. WELL THANK YOU. WE HAVE EXCELLENT STAFF. THE AND I THINK WE CAN DO THAT. AND I THINK THAT CONSIDERING THAT THIS IS A WORK SESSION, WE'D LIKE TO TAKE SOME OF THAT WORK BACK, GIVE YOU ALL THE DETAIL AND ADVANCE FORWARD WITH THIS NEXT EFFORT. THANK YOU COUNSELOR. INTIMIDATING BEHIND THAT. SO SORRY ABOUT THAT. SORRY. I'M SORRY. THANK YOU. COUNCILWOMAN COUNCILMAN ATKINS.

YES, THANK YOU, MR. WHITFIELD AND MR. ANDERSON FOR THE PRESENTATION. SO MY QUESTION IS THIS BEING ENGAGED IN THIS PROCESS? AND I THINK THAT YOU SAID THAT THE DDA WENT THROUGH THIS PERIOD OF FINE TUNING. AND SO YOU GUYS HAVE LEARNED A LOT IN THE PROCESS. BUT IT ALSO INFERS THAT YOU'VE ALSO BEEN VERY ENGAGED WITH THE BUSINESSES. I'M CURIOUS TO KNOW, WHAT WERE SOME OF THE CAUSES THAT THE BUSINESSES SPOKE TO IN TERMS OF SOME OF THE LOSSES?

[01:50:04]

YOU KNOW, SOME COULD SAY, OH, OUR STREET WAS BLOCKED, THE SIDEWALK IN FRONT IS TORN UP, OR JUST TRUCKS EVERYWHERE OR ALL OF THE DUST OR ALL OF THIS. AND THEN BASED ON THAT DATE AND THAT INFORMATION, WHAT HAS ECONOMIC DEVELOPMENT AND DDA DONE TO WORK WITH PUBLIC WORKS AND THE CONTRACTORS SO THAT WE CAN, BECAUSE THIS PROJECT IS EXTENDED, WE'LL SAY, RIGHT, SO THAT WE CAN THEN STOP INVESTING IN BUSINESSES, BEING ABLE TO SURVIVE, BUT THEN REALLY TAKE THESE DOLLARS TO HELP THOSE BUSINESSES THRIVE SO THAT WE CAN PROVIDE A GREAT AMENITIES TO THE RESIDENTS IN THE CITY OF EASTPOINTE, AND THEN INCREASE THEIR SALES AND THEN PROVIDE ADDITIONAL SALES, SALES TAX DOLLARS FOR US. WELL, I THINK THE. THERE'S A. I WENT AND GOT A SLICE AND THEN SAW HENRY AT CUPCAKERY ON THE WAY IN. HE ENTERS ON THE BOARD AND THE. HE MADE A COMMENT THAT I THOUGHT WAS PRETTY ASTUTE, THAT THERE'S NOBODY LIKE MAKING A PLAN TO WRECK HIS BUSINESS, BUT MAKING A PLAN TO DO WHAT? THERE'S NOBODY MAKING A PLAN THROUGH THE CONSTRUCTION OF MAIN STREET TO WRECK THE CAKERY HE. YOU KNOW, IT'S LIKE, NO, THERE'S NO CONSPIRACY, RIGHT? THE EFFECT IS THE SAME. SO. AND WHEN HE WAS COMMENTING ON WAS THE FACT THAT SOMEONE INVOLVED IN DOING THE WORK OUT ON THE STREET IS NOT REALLY THEY'RE THINKING ABOUT THEIR WORK. THEY'RE NOT THINKING ABOUT THE IMPACT ON THE ON THE MERCHANTS. AND SO THERE'S A SET OF CHAIN LINK PANELS THAT ARE KIND OF RUNNING ACROSS IN FRONT OF CHAIRS AND CUPCAKERY AND THE LIKE. THAT PROBABLY WERE A REASONABLE PLACE TO PUT IT AT THE END OF THE DAY, BUT DOESN'T REALLY SEND THE MESSAGE THAT CUPCAKES ARE ON OFFER. SO THE SO IT'S A, IT'S A SERIES OF SMALL THINGS THAT COME FROM MOMENTUM GOING IN ONE WAY. RIGHT. AND I THINK THAT THE. THE COMING TO A A GOOD SUMMARY ON HERE, HERE'S WHERE WE'RE HEADED. HERE'S HOW WE'RE GOING TO THRIVE TOGETHER. WE'LL ALSO REQUIRE, YOU KNOW, SOME TAKING SOME HITS ON THE FACT THAT THIS HAS NOT BEEN A, BEEN A GREAT DESIGN. IT'S NOT BEEN A GREAT CONTRACT. AND, AND WE'RE PICKING UP THE PIECES AND MOVING FORWARD BECAUSE I THINK MAINTAINING THE NOTION THAT IT'S AWESOME LACKS CREDIBILITY. WELL, AND ONE THING I'LL SHARE THROUGH YOU, MADAM MAYOR, TO COUNCIL, IS THAT I THINK THERE'S A LOT OF EXCITEMENT ABOUT WHAT IT WILL, WHAT IT WILL BE WHEN IT'S DONE, LIKE WHEN WE WHEN WE TALK ABOUT THE VISION, BUT IT'S THE PROCESS OF GETTING THERE FROM A DATA STANDPOINT OF WHAT YOU'RE SAYING. I'LL SPEAK TO THAT FIRST. ONE OF THE BEST THINGS OF THIS PROGRAM HAS BEEN THE DATA WE'VE BEEN ABLE TO COLLECT.

SO WE WE NOW HAVE A TRUE PULSE, I BELIEVE, ON THE THE IMPACT THAT BUSINESSES HAVE FELT BECAUSE REMIND YOU WE ONLY FUNDED THE MAIN STREET BUSINESSES, BUT WE GOT DATA FROM THOSE 20 PLUS BUSINESSES THAT SHOWED US THEIR PRE NUMBERS AND THEIR POST NUMBERS.

SOME OF THOSE HAVE BEEN A LOT MORE DRAMATIC, WHICH I THINK THE RIPPLE EFFECT WE'VE SEEN PLAY OUT WITH OTHER THINGS THAT WE'RE LIKE, WHY IS SOMEBODY RESPONDING SO AGGRESSIVELY TO THAT? WELL, THEY'RE FEELING THE PAIN OVER HERE AND THEY'RE JUST PUTTING IT OVER THERE. SO THE DATA WE'VE BEEN ABLE TO COLLECT FROM THAT. THE OTHER QUESTION YOU ASKED ABOUT COLLABORATION WITH WITH PUBLIC WORKS, I DEFINITELY GIVE KUDOS TO THE ACTING CITY MANAGER. SHE HAS MADE THAT A PRIORITY TO MAKE SURE THAT THAT COLLABORATION IS HAPPENING, AND ALSO HELPING TO MAKE SURE WE THINK CREATIVELY ABOUT GETTING THIS PROJECT DONE. SO THAT'S WHY WE FEEL LIKE WE'RE IN A GOOD PLACE. BUT THOSE BUSINESSES THAT HAVE SUFFERED ALONG THE WAY IS LIKE, CAN WE JUST DO SOMETHING TO KIND OF PROVIDE A LITTLE RELIEF TO THEM? AND THEN DDA IS DISCUSSED. HOW CAN THEY COME BACK TO YOU ALL WITH SOMETHING MORE COMPREHENSIVE? IT'S NOT NECESSARILY MONEY COMING OUT THE DOOR, BUT IS THERE RELIEF? LIKE CURRENTLY WE HAVE A WE DO A LICENSE WAIVER FOR PEOPLE FOR THEIR FIRST YEAR OF BUSINESS. IS THAT SOMETHING WE COULD OFFER TO THE EXISTING BUSINESSES? WE DO A UTILITY DISCOUNT FOR FOR NEW BUSINESSES? IS THAT SOMETHING WE COULD EXPAND TO THESE. SO A PART OF WHAT THEY WANT TO DO IS NOT ONLY PROVIDE THIS SHORT TERM RELIEF, BUT LOOK AT SOMETHING MORE COMPREHENSIVE THAT WOULD HELP THESE BUSINESSES LONG TERM FOR THAT STABILIZATION AND GROWTH. YES, I LIKE ALL OF THOSE THINGS. AND THANK YOU SO MUCH FOR THE COLLABORATION AND WORKING OUTSIDE OF SILOS. AND IS THERE ANYTHING THAT WOULD PROHIBIT OR PREVENT DDA FROM PUTTING TOGETHER THAT VERY BROAD AND COMPREHENSIVE SORT OF, I GUESS, AMENITY PACKAGE OR INCENTIVE PACKAGE? IS THERE ANYTHING THAT WOULD PREVENT THEM FROM DOING THAT? WE'VE GOT THE EXISTING DATA MICROPHONE.

WE'VE ASKED FOR SOME OF THE PHONE. SORRY, WE HAVE THE EXISTING DATA. WE ASKED STAFF TO MASSAGE IT AND TO GET AFTER A COUPLE OF THINGS IN PARTICULAR. BUT I THINK THAT

[01:55:02]

WE'RE GOING TO BE IN A POSITION TO REPORT OUT WHEN IT'S TIME FOR COUNCIL ACTION, THAT HERE'S A COMPREHENSIVE PLAN, HERE'S A REASONABLE AMOUNT OF MONEY. HERE'S WHAT WE DID COMING UP TO THIS POINT. SO I THINK THAT THAT KIND OF ARC. THE GROWN UPS WORKING TOGETHER LIKE GROWN UPS.

CAN WATER DOWN A LOT OF GOSSIP. AND I THINK THAT WE'RE HEADED FOR THAT. WE'VE GOT DATA, WE GOT GOOD INTENTIONS, WE GOT A PLAN. AND I THINK THAT THE COUNCIL CAN HOLD US ACCOUNTABLE TO TO DO OUR PART TO IMPLEMENT THE PLAN. SO. OKAY. THANK YOU, I YIELD. THANK YOU, COUNCILWOMAN CUMMINGS. THANK YOU, MADAM MAYOR. THANK YOU FOR YOUR PRESENTATION. A FEW QUESTIONS. SO THE $111,000, I GUESS THAT'S TO ADDRESS ISSUES OR CONCERNS WITH OTHER BUSINESSES, LIKE YOU SAID THERE ON WHITEWAY AND THOSE OTHER LOCATIONS. CORRECT. SO IS THAT I DO MY EASY NUMBER. IF 111 BUSINESSES SAY THAT THEY HAD SOME SORT OF HARDSHIP, EACH WILL GET $1,000. SO IS THAT THE WHOLE $111,000 IS PRETTY MUCH GOING TO BE THE COMPENSATE? WELL, LIKE I SAID, WE SORRY, I KEEP DOING THIS. THE INTENT IS TO GATHER THE DATA ON WHO'S BEEN IMPACTED AND TO WHAT DEGREE, AND THEN LOOK AND DO THE SAME THING WE DID THE FIRST TIME, WHICH IS IT LOOKS LIKE WE JUST DO THIS EQUITABLY ACROSS THE BOARD, EQUALLY. SO AT THIS POINT, WE WANT TO GO TO THE DATA AND SEE WHO'S WHO'S BEEN IMPACTED AND WHAT'S THEIR WHAT'S THEIR CURRENT SITUATION. AND ALSO, ARE THEY IN A POSITION TO EXECUTE AN AGREEMENT THAT SAYS IF THEY CLOSE OUT IN SIX AS MUCH AS THEY NEED TO RETURN IT. IF. IF FOLKS ARE RUNNING REALLY CLOSE TO THE BONE, IT MAY, YOU KNOW, THIS MAY HAVE NEGATIVE VALUE FOR THEM BECAUSE NOW THEY HAVE ANOTHER OBLIGATION AND THEY WEREN'T ABLE TO SAY, MOVE FORWARD OR STAY OPEN. OKAY. AND THOUGH I'M NOT FOR CERTAIN, LIKE WHAT THEY'RE GOING TO BE DOING ON Y-12, THESE OTHER LOCATIONS. WHAT ARE WE DOING ON THE FRONT END? I MEAN, AND I UNDERSTAND COMPENSATION. YOU KNOW, I UNDERSTAND WANTING TO HELP THOSE BUSINESSES BECAUSE THEY HAVE BEEN IMPACTED. BUT WHAT CAN HAVE WE LOOKED AT THINGS THAT WE CAN DO ON OUR END. SO LIKE THE MAIN STREET WE KNOW WAS A DEBACLE. YEAH. AND WHAT DO WE DO BETTER THIS TIME THAT WE CAN TAKE THAT WE AREN'T NECESSARILY GIVING? SO I KNOW ONE OF THE BIGGEST THINGS WAS ACCESSIBILITY. THAT WAS ONE OF THE BIGGEST THINGS. ACCESSIBILITY TO ALL THE RESTAURANTS LIKE TO EAT MY BISCUIT, ALL THOSE PLACES AND SIGNAGE. I MEAN, A LOT OF PEOPLE JUST DIDN'T KNOW THAT THEY WERE OPEN. STILL, I THINK IF WE DID A MUCH BETTER JOB NEXT TIME AROUND WITH PROVIDING ACCESSIBILITY AND SOME OF THE, YOU KNOW, THE HOW THEY HAVE WHAT'S COMING, THE WRAP AROUND POSTER TYPE DEAL, THINGS THAT THEY HAVE ON THE FENCING IS DOWN SORT OF LOW ENOUGH TO STILL PROTECT PEOPLE. BUT JUST TO LET US KNOW, YOU KNOW, TO LET PEOPLE KNOW THESE BUSINESSES ARE STILL OPEN, WHAT IT'S GOING TO LOOK LIKE WHEN IT'S DONE. I JUST THINK WE COULD HAVE DONE A MUCH BETTER JOB. AND I THINK I KNOW WHEN WE WERE IN THE COUNCIL MEETING, WE TALKED ABOUT THAT BEFORE. LIKE I SAID, I DON'T HAVE A PROBLEM.

I MEAN, I GET IT AND I UNDERSTAND, BUT. DON'T SAY IT. DON'T SAY IT, DON'T SAY I'M GONNA SAY IT ANYWAY. WHEN CONSTRUCTION TAKES PLACE IN ATLANTA, I KNOW Y'ALL DON'T GET.

BUT I MEAN, THEY DON'T. I GET YOUR IMPACTED. BUT YOU KNOW, OKAY, YOUR BUSINESS WENT DOWN.

SO WE'RE GOING TO GIVE YOU, YOU KNOW, SOME MONEY TO HELP. I GET IT AND I UNDERSTAND AND PLEASE BUSINESS OWNERS FOR THOSE THAT ARE OUT THERE, I FEEL YOUR PAIN. AND I UNDERSTAND AND I'M NOT SAYING THAT WE DON'T, YOU KNOW, THAT THAT THAT THAT THE MONEY SHOULDN'T BE DIRECTED IN THAT PARTICULAR AREA. BUT WHAT THINGS ARE WE DOING IN PLACE? BECAUSE IT'S IT, IT'S GOOD. IT SOUNDS GOOD, BUT THAT'S JUST NOT TYPICALLY WHAT CITIES DO. I MEAN, I KNOW THERE WERE SOME THINGS THAT ATLANTA DID FOR, FOR SOME BUSINESSES, I MEAN, BUT I DON'T LIKE THE WHOLE $111,000. YEAH. WE'RE JUST GOING TO TAKE IT AND DO THAT. WHAT CAN WE DO ON THE FRONT END? YES. SO THAT BUSINESSES, YOU KNOW, SO THAT THE PEOPLE STILL DON'T LIKE THAT THEY'RE STILL OPEN, THAT THEY'RE THRIVING. IT'S JUST IT MAY BE A LITTLE HARDER TO GET TO THEM, BUT WE, YOU KNOW, WE STILL HAVE THINGS IN PLACE THAT, YOU KNOW, JUST TO MAKE SURE ON THE FRONT END THAT PEOPLE KNOW THAT THESE BUSINESSES ARE STILL OPEN. YES. SO, SO TWO THINGS IN RESPONSE TO THAT THROUGH YOU, MADAM MAYOR, TO THE REST OF COUNCIL. ONE IS I CAN'T SAY THIS NECESSARILY ON THE FRONT END, BUT OUTSIDE OF JUST GRANTS TO THE BUSINESSES, THE BIG PART OF THE CONVERSATION HAS BEEN ONCE WE KIND OF SHORE UP AND DECIDE, ONCE THEY DECIDE ON THE AMOUNT FOR THAT, THEY REALLY WANT TO FOCUS ON WHAT IS SOME CATALYTIC PROJECTS THAT THEY COULD DO WITH THE REMAINING BALANCE THAT COULD TRIP OVER SOME MOMENTUM AND PROMOTION DOWNTOWN? SO

[02:00:05]

THERE'S A SET OF THINGS THEY'VE BEEN DISCUSSING AROUND POTENTIAL WAYFINDING AND OTHER THINGS THAT COULD HELP THE BUSINESSES DOWNTOWN. SO THAT IS HOW THEY'RE THINKING. IT'S JUST NOT, AND TO YOUR POINT AROUND BEING CAREFUL ABOUT SETTING A PRECEDENT EVERY TIME THERE'S CONSTRUCTION NOW, WHERE'S THE WHERE'S THE MONEY? I THINK BECAUSE THIS HAD AN EXTENSION THAT WAS NOT PLANNED FOR. I THINK THAT'S WHY THIS EXCEPTION IS BEING TAKEN. BUT I AGREE WITH YOU. WE DON'T WANT TO SET THE EXPECTATION THAT WHEN WE'RE JUST DOING BUSINESS THAT CITIES HAVE TO DO, NO MATTER WHAT, THAT PEOPLE SHOULD EXPECT, BUT THEY, YOU KNOW, THEY SHOULD EXPECT ACCURATE COMMUNICATION, TIMELY COMMUNICATION, SO THEY CAN PLAN AND MAKE ARRANGEMENTS.

AND IT'S GREAT WHEN WE GOT FOLKS WHO CAN HELP FILL THE GAPS. WELL, AND THE DDA HASN'T HAD ANY DISCUSSIONS ABOUT PERFORMANCE BY THE CONTRACTORS. AND I THINK THAT IF WE HAVE A HALF DECENT PLAN AND SOME CATALYTIC PROJECTS, WE'RE COUNCIL'S ALSO A LITTLE MORE EMPOWERED TO TO DIG INTO WHAT IT'S GOING TO TAKE TO CLOSE OUT THE CONTRACT EFFECTIVELY, THE CALLING BONDS AND REPLACING CONTRACTORS AND EVERYTHING ELSE CREATES MORE FRICTION AND DRAG AT THE SAME TIME. THE THREAT OF SUCH THINGS OFTEN IMPROVES COMMUNICATION BECAUSE IT'S CONSEQUENTIAL. SO I THINK THAT THE ALSO WITH THE WITH THE MODEST ARRAY OF DC A AND OTHER STATE FUNDING, THAT ALWAYS WORKS WELL, IF THERE'S SOME KIND OF MATCH GOING ON AT THE LOCAL LEVEL THAT WE'RE TAKING THE INITIATIVE ON AND, AND ABLE TO BE ABLE TO COMBINE IT WITH WHETHER IT'S, IT'S. ANY OF THE STABILIZATION EFFORTS OR CATALYTIC PROJECTS OR THE RIGHT, WE NEED TO BE ON THE TEAM WITH STAFF AND COUNCIL AND THE OTHER AGENCIES. OKAY. BECAUSE WE HAVE ACCESS TO OUR OWN MONEY IF WE NEED TO GO GET IT. ALL RIGHT. THANK YOU. THANK YOU. THANK YOU.

NEXT COUNCILWOMAN, IS IT COUNCILWOMAN CALDWELL? OKAY. THANK YOU. A COUPLE OF QUESTIONS OR JUST ONE QUESTION. THIS BUDGET LINE ITEM IS THAT THE TOTAL DOLLAR AMOUNT, THE 111. SO. AND IS THE ASK FOR THAT ALL TO GO TOWARDS THIS STABILIZATION PLAN. AND THE CHAIRPERSON SONIA BOOKER IS HERE AS WELL. SHE CAN SHE CAN ANSWER SOME SOME OF THE DETAILED QUESTIONS. BUT YES, THEY WOULD LIKE TO ADMINISTER THE ENTIRE 111,000. YES. AND SO IN THE PURPOSE OF THE FUNDS IS TO BE SPENT THE SAME WAY IT WAS SPENT FOR PHASE ONE, WHICH IS, HEY, THIS PROJECT HAS BEEN TAKING A LOT LONGER. IT'S HAVING A NEGATIVE IMPACT TO OUR BUSINESS. I GUESS THE, THE OTHER LINE ITEMS THAT ARE HERE, COMMUNITY DEVELOPMENT ACTIVITIES, MAIN STREET INITIATIVE, WHAT HAPPENS TO THOSE ITEMS? YES. SO I HAVE SOME YOU KNOW, I'LL LET THEM SPEAK TO IT. I'M TRYING TO NOT BELABOR THAT. SO I'M TRYING TO BE SUCCINCT, BUT THEY HAVE ALL THE DETAILS FROM THAT CONVERSATION BECAUSE THEY TALKED ABOUT IT FOR ABOUT 45 MINUTES TO AN HOUR ON, ON LAST WEEK. BUT THE POINT THAT THEY WERE TALKING ABOUT WAS THEY REALLY DON'T WANT TO DO MANY OF THESE GRANTS. THEY JUST WANT TO SHORE UP SOME FOLKS AND USE THE REMAINING OF THE MONEY TO DO THAT OTHER STUFF, SOME INITIATIVES THAT KIND OF CATALYZE SOMETHING DOWNTOWN, AND I CAN LET THEM SPEAK TO SOME OF THE IDEAS THEY HAVE. BUT YEAH, AND MAYBE ALSO BEFORE WE GET INTO THE IDEAS OF WHAT THEY HAVE, HOW WERE THE FUNDS USED IN PREVIOUS YEARS? LIKE WHAT WAS THE COMMUNITY DEVELOPMENT ACTIVITY AND WHAT DID FUNDING, HOW WAS FUNDING USED FOR THE MAINSTREET INITIATIVES TO KNOW WHAT WE WOULD BE LOSING FOR, YOU KNOW, THE IDEAS THAT THEY HAVE GOING FORWARD? SO IF I'M HEARING THE QUESTION CORRECTLY, IT'S YOU'RE ASKING ABOUT WHAT HAS BEEN PREVIOUSLY DONE IN THOSE KIND OF BUCKETS, COMMUNITY DEVELOPMENT ACTIVITIES, MAIN STREET INITIATIVES. AND I'M GOING TO SAY THIS, BUT I'M, I'M NOT I'M NOT SURE THAT'S HOW THEY'VE BEEN THINKING ABOUT IT, BUT THE THINGS THE CITY HAS DONE HAS BEEN LIKE BEAUTIFICATION WITH FLOWERS AND. SOME EVENTS, LIKE SOME PERFORMERS THEY'VE DONE DOWNTOWN HAVE PERFORMERS. AND I CAN PROVIDE YOU A FULL REPORT ON OUR PREVIOUS MEETINGS, BECAUSE WE'VE BEEN DOING THESE MAIN STREET ACTIVITIES FOR A NUMBER OF YEARS NOW. SO THERE'S A SET OF WORK THAT'S ALSO IN THE BUDGET THAT WE'VE BEEN DOING FOR A WHILE NOW. SO I DON'T THINK THEY'LL DUPLICATE ANY OF THAT WORK OR TRY TO DUPLICATE. I THINK A PART OF THAT FACILITATION PROCESS THAT THE STAFF WOULD DO WOULD BE TAKING A LOOK AT WHAT WE'VE BEEN DOING AND WHAT'S WORKED AND WHAT'S NOT WORKING, MAKING SURE THIS IS SEED MONEY TO DO SOMETHING THAT'S EITHER PUTS, YOU KNOW, GASOLINE ON SOMETHING THAT IS WORKING OR TRY SOMETHING NEW. SO YOU'RE SAYING THAT THEY'RE THE THESE RESPONSIBILITIES, THE COMMUNITY

[02:05:05]

DEVELOPMENT ACTIVITIES IN THE MAIN STREET INITIATIVES WOULD NOW FALL UNDER THE DDA FOR THEM TO. NO, THAT'S NOT WHAT I'M PROPOSING. THAT'S NOT A BAD IDEA. BUT THAT'S NOT WHAT I'M PROPOSING. NO, THAT'S NOT THAT'S NOT A BAD IDEA. BUT IT'S NOT. OKAY. SO WE WE ARE SAYING THAT MONEY FUNDING GOES AWAY FROM THAT ALL TO BE PUT INTO WHAT WE'RE GOING TO DISCUSS, WHAT THEY'RE GOING TO KNOW. THERE'S A WHOLE SEPARATE OF FUNDS THAT'S THAT THE CITY OPERATES OFF OF EVERY YEAR. THAT'S NOT NOT IN 111,000. THAT 111,000 WAS SOMETHING YOU ALL SET ASIDE DURING THE BUDGET PROCESS. AND THE COMMENT WAS KIND OF WHAT WE WHAT WE QUOTED HERE. SO WE TOOK THAT TO THE GROUP TO SAY, YOU KNOW, WHAT ARE Y'ALL? HOW DO YOU INTERPRET THAT? AND THEN THAT'S WHEN THEY SAY, YEAH, WE WOULD LIKE TO AT LEAST. AND IT WAS A BROAD DISCUSSION, BUT IT WAS WE WOULD LIKE TO TAKE THE THE BUSINESSES THAT HAVE APPLIED TO US AND ALSO POTENTIALLY OPEN IT UP TO SOME WHO MAY HAVE MISSED IT, GET IT, GET THAT NUMBER, PROVIDE SOME SMALL GRANTS TO THEM. BUT THE REAL MEAT OF THE DISCUSSION ON LAST WEDNESDAY WAS ABOUT WHAT KIND OF CATALYTIC PROJECT COULD BE DONE TO KIND OF INITIATE SOME ACTIVITY DOWNTOWN. SO IT WAS LIKE PROVIDE RELIEF, WHICH A PART OF IT WAS ME SHARING THAT I'VE GOTTEN THESE CALLS FROM BUSINESSES LIKE, YO, THEY'RE ASKING. SO IT WAS PART OF MY ADVOCACY, LIKE, CAN WE, CAN WE NOT FORGET THEM? BUT THEIR REAL INTEREST AND PASSION WAS AROUND WHAT KIND OF CATALYTIC PROJECT COULD THEY COME UP WITH TO SPARK SOME ACTIVITY DOWNTOWN? OKAY. AND THAT'S WHAT WE'LL HEAR. SO WE WANT TO SHARE. OKAY. WELL, THERE WAS ANOTHER QUESTION WE HAVE YOU WANTED. WE HAVE ONE MORE QUESTION. COUNCIL. OKAY. GO AHEAD, MA'AM, AROUND THE KIND OF CATALYTIC STUFF THAT Y'ALL DISCUSSION. GOOD EVENING EVERYONE. THANK YOU FOR PUTTING US ON THE AGENDA FOR TONIGHT. AND SO I WON'T GO BACK THROUGH ANYTHING THAT MY COLLEAGUE JOHN HAS COVERED, BECAUSE I KNOW HE WAS VERY THOROUGH. BUT SOME OF THE THINGS THAT WE TALKED ABOUT IN OUR DDA MEETINGS WAS, YOU KNOW, WHAT ABOUT FURTHER STABILIZING THE BUSINESSES THAT WE CAN HAVE, YOU KNOW, THESE TYPE OF TASTE OF EASTPOINT OR SPOTLIGHTING EASTPOINT BUSINESSES AND REALLY BRINGING SOMETHING THAT ALLOWS PEOPLE TO SEE THESE BUSINESSES AND PROVIDE A SPOTLIGHT AND SHOWCASE FOR THEM BEYOND JUST, YOU KNOW, GETTING THROUGH THESE GRANTS THAT WE'RE REALLY LIKE TAKING TIME OUT TO MAKE A BIG DEAL AND SPOTLIGHT OUR SPOTLIGHT, OUR DOWNTOWN BUSINESSES. AND SO THAT WAS, AND THEN AROUND THAT IS A LOT OF HOST OF DIFFERENT WAYS THAT WE CAN DO THAT. BUT THAT'S THE GIST OF HOW WE WOULD WANT TO FURTHER IMPROVE AND BRING A SPOTLIGHT AND MORE BUSINESS AND AWARENESS TO THE AMAZING BUSINESSES DOWNTOWN. THANK YOU, COUNCILWOMAN HEMMING. THANK YOU. AND I'M GLAD I WAITED BECAUSE MY INITIAL HEARTBURN WAS THE DOLLAR AMOUNT TO TAKE $111,000 IN THIS PARTICULAR WAY, WHEN WE'VE ALREADY TALKED ABOUT THE NUMBER OF THINGS THAT KIND OF GOT US HERE. LIKE I EVEN KIND OF WROTE A QUESTION THAT I'LL ASK THE CITY MANAGER, LIKE, DOES OUR INSURANCE AT ALL COVER SOME OF THESE COSTS? RIGHT? BECAUSE THE PEOPLE WHO ARE BEARING THE BURDEN OF THIS OBVIOUSLY ARE THERE, BUT ALSO THE OTHER RESIDENTS WHO NOW HAVE TO HAVE THESE FUNDS ALLOCATED FOR THINGS THAT MAYBE THEY DIDN'T WANT IT ALLOCATED FOR ARE BEARING A BURDEN. SO I'M CURIOUS ABOUT THE PROTECTIONS WE HAVE. SO HEARING YOU SAY MAYBE THAT THIS 111,000 CAN BE THOUGHT OF A LITTLE BIT MORE COMPREHENSIVELY IF THERE ARE A SMALLER FINITE 30,000, YOU KNOW, WE DID THE PHASE ONE WITH 30,000, MAYBE WE COME BACK WITH PHASE TWO. AND DO 30,000 HAVE SIMILAR ELIGIBILITY CRITERIA FOR WHITE WAY? AND WHAT WAS THE OTHER STREET? EASTPOINTE, EASTPOINTE STREET. AND WE WE LIMIT IT THERE, BUT I AM VERY CONCERNED ABOUT SETTING UP A SITUATION WHERE WE BASICALLY TELL OUR CONTRACTORS, YOU CAN COME DO SHADY BUSINESS IN OUR CITY, AND THEN WE'LL TAKE CARE OF OUR BUSINESS ON THE BACK END. WE SHOULD DEMAND BETTER PROCESSES UPFRONT. BUT AND I SHOULD ALSO SAY I'D BE REMISS IF I DIDN'T COMMENT THIS.

THERE IS EASTPOINTE, A BACKSTREET LOFTS THAT ARE ALSO IN THE DOWNTOWN AREA. AND I KNOW YOU ARE THE DDA THINKING OF ECONOMIC DEVELOPMENT, BUT WE ALSO HAVE A FEW RESIDENTS WHO LIVE ON WHITE WAY AND IN THOSE AREAS AND ARE EXPERIENCING THE THE BUSINESS IMPACT THAT DID.

DID IT EVER COME UP IN YOUR DISCUSSION? SOME OF THE ONE OF THE CONDOMINIUMS HAS BEEN REACHING OUT TO ME ABOUT NOT BEING ABLE TO ACCESS THEIR DOORS AND THINGS LIKE THAT, AND THEY ASKED FOR HOTEL ACCOMMODATIONS BECAUSE OF THEIR INABILITY TO ACCESS THEIR FRONT DOORS, ETC. DID THAT EVER COME UP IN YOUR CONVERSATIONS AT ALL? NO. AND WHILE YOU KNOW, I THINK FOR US, IT'S ALWAYS BEEN REAL BUSINESS DRIVEN FOR THE BUSINESSES. AND THAT'S KIND OF WHERE EVERYTHING STARTED. BUT I CAN DEFINITELY SEE THAT BEING A BIGGER THING. AND WE TALK ABOUT

[02:10:05]

THIS AT OUR DOWNTOWN DEVELOPMENT MEETINGS, BECAUSE THE PERCENTAGE OF US ARE BUSINESS OWNERS AND THE DISTRICT, IN TERMS OF HOLDING THESE CONTRACTORS MORE RESPONSIBLE. THAT'S RIGHT. AND LIKE, WHY CAN'T WE GET SOME FUNDING FROM THAT? YOU KNOW, AND SO WE'VE ASKED, COULD THAT BE LOOKED INTO? BUT WE KNOW THAT'S BEYOND OUR SCOPE. AND I BELIEVE THEY SAID CITY MANAGERS OR THE ATTORNEY GENERAL, THE ATTORNEY IS WORKING THROUGH IT OR SOMETHING. BUT YEAH, SO I'LL JUST CONCLUDE I HAVE AN APPETITE TO SUPPORT BUSINESS STABILIZATION, NOT THE ENTIRE 111,000, THOUGH. AND I LOVED THE TASTE OF EASTPOINTE AND OTHER IDEAS. AND I KNOW WE DO THOSE, YOU KNOW, KIND OF DINE AROUND AND YOU BRING YOUR FOOD FROM ONE PLACE AND HANG OUT AND LISTEN TO THE MUSIC AT OZ AND ALL THAT SORT OF STUFF. BUT I REALLY HOPE DDA IS THINKING MORE ON THAT. CATALYTIC BEYOND EVEN EVENTS. IF THERE IS SOME THINGS THAT WE CAN DO THAT REALLY GROW AND ATTRACT NEW BUSINESSES TO DOWNTOWN, I YIELD, MADAM MAYOR. THANK YOU. ABSOLUTELY. AND IF I COULD JUST ADD THAT THE $111,000 IS THE TOTAL ALLOCATED, WHAT WE SUGGESTED THAT WE COULD DO IS WE COULD START WITH THE NEED THAT MIGHT BE 30 TO $40,000, AND THEN WE CAN COME BACK AND BRING THE PLAN OF THIS IS WHAT WE HAVE REMAINING, AND THIS IS THE THE HOW WE WANT TO USE THAT PART TO GET THAT PART APPROVED SEPARATE FOR THE FOR THAT. SO WE'RE DEFINITELY OPEN TO THAT AS WELL. THANK YOU, COUNCILMEMBER MARTIN ROGERS, AND THANK YOU SO MUCH FOR YOUR PRESENTATION. AND THANK YOU ALL SO MUCH FOR YOUR HARD WORK. THANK YOU. BUT MY ASK IS IF YOU COULD JUST KEEP COUNCIL ABREAST, JUST LET US KNOW WHAT IS HAPPENING. I LIKE THIS WORK. WE DO NEED DOWNTOWN REVITALIZATION, BUT I JUST WANTED TO MENTION, BECAUSE I KNOW THAT YOU MENTIONED AND I HAD IT WRITTEN DOWN, BUT I'VE TURNED FROM MY NOTES. BUT THE CITY OF SANDY SPRINGS DOES A FOOD THAT ROCKS, AND IT IS A BIG TIME TICKETED EVENT THAT HAPPENS OVER A WEEKEND AND PEOPLE COME FROM ALL OVER. IT'S EVERY RESTAURANT, EVEN LOCAL ARTISTS, AND IT'S UNDER WHITE TENTS. IT'S REALLY NICE EVENT. SO AS YOU ARE FORWARD THINKING AND THINKING ABOUT THESE TYPE OF ACTIVITIES, CHECK OUT FOOD THAT ROCKS. OKAY, YEAH, THAT'D BE GREAT. AND THAT HAS BEEN ONE OF THEIR SIGNATURE EVENTS. YEAH. EVERY YEAR. AND YOU KNOW, I'VE ALWAYS THOUGHT THAT TASTE WAS ALWAYS LIKE TASTE BUDS AND FOOD, BUT IT REALLY CAN INCORPORATE LIKE A TASTE OF JUST EXPERIENCING SOMETHING ELSE, LIKE ANOTHER BUSINESS THAT, YOU KNOW, BRINGS OUT HAND CREAMS AND SHOWCASE THAT, YOU KNOW, AND SO I THINK THAT, THAT THOSE ARE THE TYPE OF THINGS. AND HOWEVER YOU WOULD LIKE FOR US TO REPORT MONTHLY ON THIS TYPE OF WORK, WE CAN, HOWEVER WE WANT THAT DIALOG TO GO. WE WOULD DEFINITELY BE MORE THAN HAPPY TO DO THAT. THEY HAD EVERY BUSINESS. YEAH. RIGHT. SANDY SPRINGS UNDER THE TENT. AND IT WAS MAYBE FOOD WAS HERE. THEN THERE WAS A WINE COMPANY IN ANOTHER TENT, BUT IT WAS RIGHT IN THEIR LITTLE DOWNTOWN LITTLE AREA. YEAH, IT WAS A TENTED, TICKETED EVENT. THERE'LL BE A LOT OF GOOD. AND IT'S ONE OF THEIR SIGNATURE EVENTS. AND I SEE IT HAPPENING FOR OUR CITY. AS I CAN SEE IT, WE'LL DO OUR BEST TO SEE IF WE CAN POACH SOME OF THEIR VOLUNTEERS. YEAH, I CAN SEE THAT. IT'D BE REALLY CUTE. THANK YOU. ALL RIGHT. THANK YOU FOR YOUR PRESENTATION. AND I JUST WANTED TO ADD HERE THAT I'M REALLY EXCITED ABOUT WHAT THE WORK THAT YOU GUYS ARE ABOUT TO DO AND WHAT YOU ARE DOING BECAUSE YOU USE DATA YOU'RE MEASURING RIGHT. AND YOU ARE, YOU KNOW, MAKING SURE THAT THE THINGS THAT WE DO HAVE AN ACTUAL IMPACT, SOMETHING THAT THE COMMUNITY CAN SEE. AND IN TERMS OF THE BUSINESSES, I KNOW THAT THE CONSTRUCTION HAD A HUGE IMPACT ON OUR BUSINESSES.

AND I LIKE THAT WE CAME UP WITH A SOLUTION. ANOTHER THING THAT I LEARNED THIS WEEKEND, I WAS AT THE CONFERENCE, BUT A LOT OF STABILIZATION IN TERMS OF LIKE THE UTILITIES, MAYBE IF SOME OF THOSE THINGS CAN GO TO, WE THINK OF OUR RESIDENTS ALL THE TIME AND WE THINK ABOUT UTILITIES, RIGHT? BUT THE BUSINESSES THAT ARE IN BUILDINGS AND THEY HAVE TO HAVE HVAC INFRASTRUCTURE, MAKING SURE THAT, YOU KNOW, THE BUILDING ISN'T, YOU KNOW, IS PROPERLY WARMED AND IT'S, YOU KNOW, THOSE TYPES OF THINGS. SO WE DEFINITELY WANT TO TAKE CARE OF THE NEEDS OF OUR BUSINESSES AND OUR RESIDENTS AS MUCH AS WE POSSIBLY CAN. SO IF THERE'S ANY OPPORTUNITY TO SOME FOCUS ON THE FOUNDATION, LIKE THE, THE, THE THINGS THAT WE WANT THINGS, BUT THEN THERE ARE THINGS THAT WE ACTUALLY NEED TO KEEP THEM GOING AND FUNCTIONING AND HEALTHY SO THEY CAN BRING MORE BUSINESS. SO LOOKING AT THINGS LIKE THAT, AND THEN BECAUSE OF

[02:15:03]

THE CONSTRUCTION AND EVERYTHING, I WAS REALLY HOPING THAT WE LEVERAGED SOME TECHNOLOGY TO KIND OF HELP FACILITATE THE GIVE THEM SOMETHING LIKE A TOOL KIT. SO WHEN THEY NEED TO REACH OUT TO US. SO THAT IS ORGANIZED THAT WE'RE EVEN A, A WELCOME PACKET FOR THEM TO SAY, WE'RE WELCOMING YOU. WE ARE FANTASTIC CITY DOWNTOWN. WE GOT CAM CREEK, I MEAN, 360. WE'RE JUST LIKE THE BEST. SO THAT'S THE END OF THE DAY. THE ONLY THINGS LIKE THAT, MAKING THEM FEEL WELCOME, MAKING THEM FEEL SUPPORTED, NOT JUST FROM A MARKETING. BECAUSE I THINK THAT THEIR BUSINESS AND THEIR FOOD AND EVERYTHING THEY OFFER IS PRIMO, RIGHT? SO THAT'S GOOD. BUT IF WE CAN HELP THEM FROM A FOUNDATION PERSPECTIVE, THINKING ALONG THOSE LINES AS WELL, I THINK THAT'S GREAT. AND WE'VE KIND OF THOUGHT ABOUT DOING SOME RIBBON CUTTINGS AND PARTICIPATING AND HAVING SOME OF THE BOARD MEMBERS SHOW UP AND, YOU KNOW, REALLY, YOU KNOW, HAVING A FORMAT THAT WE MAKE A BIG DEAL AND MAKE THEM FEEL WELCOME. YEAH. AND GETTING THE WORD OUT TYPE OF STUFF. YEAH. AND THANK YOU FOR ATTENDING OUR MEETING. AND OUR MEETINGS ARE WELCOME TO ATTEND. MADAM MAYOR ATTENDED. AND YOU KNOW, WE ALWAYS ARE REALLY TRYING TO MAKE SURE HOW WE CAN MOVE THE DOWNTOWN FORWARD. SO PLEASE ATTEND SECOND WEDNESDAY'S. THANK YOU SO MUCH. OKAY. CUPCAKES. YEAH. AND SOMETIMES I REMEMBER BRINGS CUPCAKES. SO DO WE. IS THERE AN ASK OR IS THIS DONE. I MEAN LIKE SO IT DEPENDS ON THE BODY. IF THE BODY WANTS TO MOVE ON ANYTHING. YEAH. WELL MAKE SURE THEY ASK THEM OUT BEFORE I GOT HERE. I THINK WE I THINK WE HAVE AN ASK OF THAT. WE, WE DEFINITELY WOULD LIKE FOR FUNDS TO BE ABLE TO ADMINISTER THE OTHER GRANT PART FOR WHITE WAY AND EASTPOINTE AND GATHER THE APPLICATIONS THE SAME WAY WE DID BEFORE. AND THEN THAT BALANCE OR PULLING THAT AMOUNT. AND THEN WHAT WE DON'T USE, WE COME BACK AND PRESENT SOME IDEAS AROUND A CATALYTIC PROGRAM. I THINK THAT THAT WOULD BE THE BEST WAY. SO THAT WAS. THAT WE COME BACK WITH OR THAT'S WHAT WE NEED VOTED ON.

WHATEVER YOU'RE COMFORTABLE WITH, IF Y'ALL FEEL LIKE Y'ALL NEED MORE INFORMATION, WE CAN GO BACK AND GET MORE. IF Y'ALL FEEL COMFORTABLE TONIGHT AND MOVING IT TO COUNCIL AND WE CAN HAVE STUFF READY FOR MONDAY, BECAUSE WE HAVE THE DATA THAT SHOWS THE BUSINESSES THAT ARE LEFT THAT WOULD, I THINK YOU DID, COUNCILWOMAN SHEETS. SO I THINK COUNCILWOMAN HENNINGS REQUEST FOR DATA. WE HAVE ALL THE DATA. YEAH. SO REQUEST FOR DATA. RIGHT. SO SO THAT WAS THE THING WITH COUNCIL MEMBER HEMMING WAS SAYING JUST YOU KNOW, HOW YOU WHAT IS WHAT IS THE $111,000? WHAT IS IT? I MEAN, NOT TO SAY THAT IT WENT ALL THE BUSINESSES BECAUSE THEY WERE SUFFERING SOME SORT OF LOSS, BUT LIKE YOU SAID, YOU WERE GOING TO LOOK, GET ALL THE DATA TOGETHER FROM THERE AND MAKE A DETERMINATION WHAT THAT AMOUNT WOULD BE. AND THEN FOR WHATEVER FUNDS ARE LEFT AFTER THAT, THEN YOU JUST KIND OF, YOU KNOW, COME BACK WITH SOME OTHER THINGS THAT YOU GUYS COULD DO. SO I THINK IF WE SORT OF, YOU KNOW, JUST KIND OF SAW HOW IT WAS GOING TO ALL BE MET, YOU KNOW, HOW THAT MONEY WAS ALL GOING TO BE DIVVIED OUT.

THEN IT WOULD BE A LOT. I MEAN, WE HAVE THAT INFORMATION ON A SLIDE, THOUGH. WE HAVE THE NUMBER OF BUSINESSES THAT ARE LEFT. YEAH. SO YEAH. SO I SEE THERE'S A COUPLE PATHS I SEE HERE. ONE IS I'VE HEARD PROBABLY THREE. ONE IS YOU PROVIDE A PORTION OF THE FUNDS.

I'VE HEARD A NUMBER 30 AND 40 THROWN AROUND, AND THAT IS ALLOCATED TO FOCUS ON THE RELIEF PORTION. AND THEN AFTER THAT'S DONE, THEY COME BACK TO YOU ALL PROBABLY EARLY NEXT YEAR AND SAY, HEY, OUT OF THAT 40,000, ONLY 28 OF IT WENT OUT. AND WE STILL HAVE THIS REMAINING BALANCE. HERE'S THE CATALYTIC PROJECT WE'VE COME UP WITH. IT COST X DOLLARS. WOULD YOU ALL APPROVE FOR US TO EXECUTE ON THAT? THAT WAS WHERE I HEARD US GOING. AND SO I'LL STOP THERE BEFORE I PITCH ANYTHING ELSE. I LIKE THAT, YES. SO JUST FROM THE DATA THAT YOU ALL CURRENTLY HAVE, HOW MANY BUSINESSES THAT YOU HAVE IN THOSE OTHER TWO, WAS IT WHITE WAY AND EAST POINT? HOW MANY? YEAH. CURRENTLY WE HAVE 16 BUSINESSES STILL ON THE LIST THAT MET ALL THE REQUIREMENTS BUT JUST WEREN'T ON MAIN STREET. THEY WERE ON THE OTHER STREETS.

SO. 16 YEAH. SO WE DID THE $3,000 LIKE WE DID BEFORE. I THINK THAT WAS $46,000 OR SOMETHING LIKE THAT. OKAY. AND THEN IF THEY DON'T PROVIDE EVERYTHING, THEN WE WEED THEM OUT LIKE WE DID, YOU KNOW, ON THE, THE FIRST ROUND. AND THEN WE SAY THAT'S WHAT WE HAVE.

BACK TO ADD TO THE CATALYTIC BUDGET. AND THEN WE COME BACK WITH A TIMELINE AND SOME OF THOSE IDEAS AROUND WHAT THAT ROLLOUT LOOKS LIKE, BECAUSE IT MIGHT BE MULTIPLE THINGS OR TIME FOR US TO PLAN THEM AND GET SIGNAGE AND DO ALL KIND OF STUFF. BUT YEAH, OKAY, THAT'S FINE. AND I THINK THAT THAT'LL BE BETTER AS OPPOSED TO 16 BUSINESSES. AND YOU TOOK $111,000 AND GAVE YOU $6,937.50. SO I JUST BUT IF WE COULD, YOU KNOW, A REASONABLE DOLLAR AMOUNT. YEAH. RIGHT. DEFINITELY PROBABLY WON'T COVER EVERYTHING THAT THEY'VE LOST, BUT JUST SOMETHING. AND THEN WHAT ARE YOU GOING TO DO? WHAT YOU PLAN TO DO WITH THE REMAINING

[02:20:02]

BALANCE WHEN WE COME BACK. RIGHT. YES, YES. THANK YOU. I THINK THAT WOULD BE GOOD. SO THAT WE CAN DO THIS. OUR GOAL WOULD BE THAT WE OPEN IT BACK UP AND BE ABLE TO HAVE APPLICATIONS COME IN IN DECEMBER, AND THEN IN JANUARY BE ABLE TO GIVE THOSE OTHER RELIEFS OUT. AND THE FEAR IS, IF WE DON'T GET IT ON THE CALENDAR AND WE ARE BACK AND WE'LL BE IN DECEMBER, JANUARY WITHOUT THEM GETTING RELIEF. AND SO JUST THAT PORTION, THE RELIEF PORTION, IF WE CAN OPEN THAT UP SO THAT WE CAN START IN DECEMBER, IF YOU CAN VOTE, AND THEN WE START IN DECEMBER RUNNING THAT NEXT WAVE OF PROGRAMS. YEAH, THAT WOULD BE THE, I THINK, PREFERRED REQUEST TO DO THIS. IMMEDIATE PEOPLE THAT ARE ASKING FOR RELIEF. I'M COMFORTABLE WITH THE 48,000 CAPPED FOR THIS SECOND ROUND. OKAY. BUT MY ASK WOULD BE, CAN YOU PUT ALL OF THIS IN A RESOLUTION SO THAT IT IS ONE FORMAL PIECE OF LEGISLATION THAT COUNCIL CAN FOLLOW WITH A HISTORY, AND THAT WAY FOR ACCOUNTABILITY MEASURES? IF YOU'RE GOING TO ADD IN THAT IMPACT DATA, I CAN SAY, HEY, I SUPPORTED THIS LEGISLATION BECAUSE IT PROVIDED THIS VALUE. I JUST AM VERY FOR ME, I AS I REALLY WANT TO MOVE AWAY FROM THIS TYPE OF SHORT TERM INVESTMENT AND THINK ABOUT THE MORE LONG TERM STRATEGIC INVESTMENT. ABSOLUTELY. YES. THAT WOULD BE OKAY. WE CAN DO THAT. PRESENT IT THAT WAY. ALL RIGHT. THANK YOU SO MUCH. THANK YOU. THANK YOU. ALL RIGHT. I THINK WE WERE ON NUMBER 11 WHEN

[IV.11. Council Discussion and Possible Action for the Approval of an Emergency Procurement for Republic Services Recycling Past Due Invoices in the Amount of $236,462.80 and Payments on All Current Invoices through December 2026 with an Estimated Cost of $118.400.]

WE LEFT OFF THE COUNCIL DISCUSSION AND POSSIBLE ACTION FOR THE APPROVAL OF THE EMERGENCY PROCUREMENT FOR PUBLIC SERVICES, RECYCLING, THE PAST DUE INVOICES. GOOD AFTERNOON, GOOD EVENING, GOOD EVENING, MAYOR COUNCIL. I'M COMING BEFORE YOU BECAUSE WE'RE PAST DUE WITH THE INVOICES FOR THE PUBLIC SERVICE. RIGHT NOW WE'RE IN TALK WITH THE CONTRACT.

SO WE ARE NEGOTIATING. WE'VE BEEN NEGOTIATING SINCE JULY. SO IT'S A BACK AND FORTH RIGHT NOW.

PUBLIC SERVICE IS HOLDING THE CONTRACT TO SIGN OFF. SO WE'RE FOUR MONTHS DUE IN PAYMENTS AND LOOKING AT NOVEMBER. SO RIGHT NOW WE'RE ACTUALLY FOUR MONTHS. AND THAT'S WHY WE'RE ASKING REQUESTING THAT WE HAVE EMERGENCY PROCUREMENT FOR PUBLIC SERVICE UP TO DECEMBER.

COUNCILWOMAN CUMMINGS YES, THANK YOU, MADAM MAYOR. SO PAST DUE INVOICES. 236462 80, CORRECT. THAT'S CORRECT. AND. IS THIS AN ADDITIONAL AND PAYMENTS ON ALL CURRENT INVOICES THROUGH DECEMBER WITH AN ESTIMATED. SO WE'RE ADDING THE 118 AND THE. 23118 FOR DECEMBER. YES. SO WE HAVE THE MONEY. IT'S JUST WE ARE NOT WE CAN'T PAY THEM BECAUSE OF THE CONTRACT NEGOTIATION WE'RE DOING RIGHT NOW. SO THAT THAT'S WHY WE THAT'S WHY WE'VE NOT PAID IN FOUR MONTHS BECAUSE WE'VE BEEN NEGOTIATING THE CONTRACT. YES, MA'AM. OKAY.

OKAY. I MEAN, I I'M TRACKING NOW. THANK YOU, I YIELD OKAY. COUNCILWOMAN HEMMING THANK YOU, MR. WHITEHEAD. THANK YOU. I TO THIS ITEM AND IT COULD BE THE LINK THAT I RECEIVED. THERE WASN'T AN ATTACHMENT OF AN INVOICE. SO ARE YOU SUGGESTING THAT WE'RE USING LIKE THE PROFESSIONAL SERVICES ROUTE TO PAY THESE INVOICES? IT'S NOT CLEAR TO ME. I UNDERSTAND THERE'S A BACKLOG, BUT WITHOUT SUPPORTING DOCUMENTATION, IT LEAVES A BIG QUESTION MARK FOR ME. OKAY. NO. EXCUSE ME. NO. THE PAYMENT. WE HAVE THE PAYMENT. THAT'S IN THE BUDGET.

WE DID BUDGET FOR EVERYTHING BUDGETED. OKAY. YES, MA'AM. BUT RIGHT NOW WE WAS IN NEGOTIATION WITH THE CONTRACT. OKAY. AND SO THAT'S WHY WE CAN'T PAY THEM DUE TO THE FACT OF THE HOW MUCH THE AMOUNT IS. SO WE CAN'T PAY THEM UNTIL A CONTRACT IS SIGNED. SO THERE IS AN EXISTING INVOICE.

YES. CAN YOU CAN WE SHOW IT TO COUNCIL THE INVOICE. THE OUTSTANDING INVOICE. CAN YOU PUT IT ON THE SCREEN. I'M SORRY. MICROPHONE. THERE'S NOTHING ATTACHED TO THAT ITEM. NO. SO AND THEN I ALSO HAVE A QUESTION IF IT'S APPROPRIATE. ACTING CITY MANAGER OF MR. LAWRENCE FROM PROCUREMENT. OR MAYBE THIS IS NOT APPROPRIATE. I'M I'LL ASK YOU. YOU TELL ME IF IT'S

[02:25:05]

APPROPRIATE. HIM WHEN WE DON'T HAVE AN EXISTING CONTRACT WITH SOMEONE, BUT WE HAVE AN OBLIGATION TO PAY THE INVOICE BECAUSE I'M ASSUMING THEY HAVE DELIVERED THESE SERVICES. WHAT EXACTLY IS COUNCIL APPROVING? ARE WE APPROVING A ONE TIME PROFESSIONAL PAYMENT? ARE WE APPROVING A WHAT ARE WE APPROVING? OKAY, SO WHAT IS GOING ON IS THAT THE CONTRACT IS CURRENTLY BEING NEGOTIATED BETWEEN LEGAL AND REPUBLIC, BUT REPUBLIC IS STILL PERFORMING THE SERVICES. UNDERSTOOD THE. THE PAYMENTS SHOULD HAVE BEEN MADE, BUT THEY WERE WAITING.

IT'S MY UNDERSTANDING THAT WE WERE WAITING FOR THE NEW BUDGET YEAR TO KICK IN. OKAY, SO NOW WE HAVE AUGUST. IS IT IN SEPTEMBER, JULY, AUGUST, JULY, AUGUST AND SEPTEMBER AND THEN OCTOBER. YES. WHEN MR. WHITEHEAD SPOKE TO ME, NOW WHEN HE SPOKE TO ME, WHAT MY SUGGESTION WAS, BECAUSE THE CONTRACT IS NOT WE HAVEN'T SIGNED A NEW CONTRACT YET.

WE'RE LIKE ON A MONTH TO MONTH BASIS. WE'RE ON A MONTH TO MONTH BASIS. AND MY SUGGESTION TO HIM WAS PRESENT. WHAT IS OUTSTANDING AND PRESENT? WHAT'S GOING TO BE BILLED OKAY TO COUNCIL SO THAT WE DON'T HAVE TO KEEP COMING BACK TO COUNCIL. MEANWHILE, LET'S GET THE CONTRACT WRAPPED UP SO THAT THAT'S WHERE WE ARE. I THINK IT WAS A BIT OF AN OVERSIGHT WITH THE INVOICES SHOULD HAVE BEEN UPLOADED BECAUSE THEY ARE IN B, S AND A, BUT THEY MIGHT NOT HAVE REALIZED THAT THEY NEEDED TO ATTACH THEM TO MINITRACK SO GOING FORWARD, HOPEFULLY WE WON'T BE GOING FORWARD WITH THIS. SO IS THE AUTHORITY. SO THE ASK TONIGHT IS BASICALLY TO ALLOW HIM BLANKET AUTHORITY TO TO PAY THESE PAST INVOICES AT THIS AMOUNT, WHICH WE HAVE TO TRUST IS ACCURATELY REFLECTED ON THE AGENDA, AND THEN FUTURE AUTHORITY TO PAY THE REMAINING TWO FOR THIS YEAR. YES. OKAY. BUT WE'RE NOT APPROVING A DOCUMENT. WE ARE GIVING YOU DISCRETION TO PAY THESE INVOICES, RIGHT, FOR PAST TWO SERVICES. OKAY. FOR THE CITIZENS. MR. WHITEHEAD, I WOULD JUST LIKE TO SEE THE INVOICES. ARE THEY CONSISTENT ACROSS THE LAST FEW MONTHS? IS THIS ANY DIFFERENT THAN WHAT WE'VE PREVIOUSLY PAID THEM? NO.

IT'S CONSISTENT. THE INVOICES. SO I THOUGHT WE ATTACHED INVOICES, BUT WE DIDN'T. SO I WILL DEFINITELY I CAN SEND THAT UP IF THAT'S WHAT YOU NEED ME TO SEE. I CAN HAVE THAT SENT UP TOMORROW. AND THE FUNDING SOURCE YOU SAID IT IS A IT IS BUDGETED. THIS IS OUR NORMAL RECYCLING CONTRACT. YES, I'M IN SUPPORT OF IT. BUT CAN YOU UNDERSTAND THAT FROM MY PERSPECTIVE, IF I JUST SAY, YES, YOU CAN HAVE $350,000 TO DO X, Y, AND Z WITH FOR ACCOUNTABILITY PURPOSES, I DON'T KNOW EXACTLY WHAT I'M COVERING, SO THAT'S WHY I'M ASKING THE ADDITIONAL DETAIL I UNDERSTAND. OKAY. THANK YOU SIR, I YIELD. COUNCILWOMAN MARTIN ROGERS. YES, GOOD EVENING. AND I HAVE QUESTIONS. AND MY FIRST QUESTION IS WHAT SPECIFIC EMERGENCY REQUIRED THIS PROCUREMENT AND WHERE IS THE WRITTEN DOCUMENTATION THAT REPUBLIC SERVICES THREATENED TO SUSPEND RECYCLING SERVICES? HAVE THEY THREATENED TO SUSPEND OUR SERVICES? IT'S IN TALKS SPEAKING WITH THEM. THEY CAN DUE TO THE CONTRACT THAT WAS SIGNED BEFORE MYSELF. THEY CAN JUST STOP SERVICE BECAUSE IF WE DON'T PAY THE BILL, THEY CAN STOP IT. BUT DUE TO THE FACT THAT WE'RE ACTUALLY TALKING AND WORKING WITH THEM THROUGH THIS NEW REROUTE, THEY'RE GOING ON OUR WORD THAT WE'RE GOING TO GET THIS PAID. MY NEXT QUESTION IS, HOW DO WE GET HERE? HOW DID WE GET HERE TO THE POINT WHERE WE'RE NOT PAYING OUR BILLS? NO, IT AIN'T THE POINT THAT WE'RE NOT PAYING OUR BILLS. THIS WAS THE POINT OF THE CONTRACTS. SO THE CONTRACTS BEEN NEGOTIATING SINCE JULY. IT'S A BACK AND FORTH WITH REPUBLIC AND BACK AND FORTH WITH OUR LEGAL TEAM. SO THAT'S WHERE IT CAME. WE TRIED TO PAY THE BILL, BUT WITH THE BILL BEING 53,000, ACCORDING TO THE ORDINANCE, WE HAVE TO COME TO COUNCIL FOR APPROVAL OVER 25,000. SO THAT'S HOW WE GOT HERE. SO UNTIL THE CONTRACT IS SIGNED, WE COULDN'T PAY THE BILLS. WE COULDN'T PAY REPUBLIC SERVICE. BUT WE DO HAVE THE FUNDINGS IN OUR ACCOUNT. BUT JUST WAS IT WON'T BE SIGNED OFF. IT WASN'T APPROVED. ALRIGHT. MY NEXT QUESTION IS WHAT'S THE TOTAL AMOUNT COUNCIL IS BEING ASKED TO APPROVE? AND I GUESS THIS

[02:30:01]

WOULD BE A QUESTION FOR THE ACTING CITY MANAGER. THE $236,000. INVOICES. DO WE HAVE SOMETHING IN PLACE SO THAT WE ARE TRACKING ACTING CITY MANAGER. WE ARE TRACKING WHEN THESE BILLS ARE DUE AND NOT JUST FACING SHUT OFF OR CUT OFF. DO WE HAVE SOMETHING IN PLACE MOVING FORWARD? WE DO HAVE SOMETHING IN PLACE MOVING FORWARD. AGAIN, THE STRATEGY SHOULD HAVE SHOULD BE TO DO WHAT WE'RE DOING, TALK TO COUNCIL, EXPLAIN IT SO THAT MOVING FORWARD, IF THE CONTRACT NEGOTIATIONS HAVEN'T BEEN FIGURED OUT BY JANUARY, IT WON'T BE A SURPRISE TO YOU ALL. YES, MA'AM. WE WE DO HAVE SOMETHING MOVING FORWARD. AND IF IT'S THAT, IF IT FIRST OF ALL, IF IT'S THAT THE CONTRACT NEGOTIATIONS AREN'T SETTLED BY JANUARY, YOU ALL WILL BE TOLD THAT YOU ALSO WILL BE MADE AWARE OF WHERE WE ARE SO THAT THERE IS NO SURPRISES. OKAY. THANK YOU. THANK YOU. COUNCILWOMAN CUMMINGS. OH, OKAY.

COUNCILMAN ATKINS. YES. THANK YOU, MR. WHITEHEAD. MY QUESTION IS REALLY JUST A SIMPLE I, I, I WASN'T CLEAR ABOUT THE TWO DIFFERENT AMOUNTS. THE 256462 80 AND THE 118 400. SO YOUR ASK IS FOR BOTH OF THOSE. SO COMBINED THAT'S ABOUT $354,000. ONE. THE 236 IS FROM JULY TO OCTOBER. AND THEN THE OTHER IS FOR NOVEMBER AND DECEMBER. IS THAT CORRECT? THAT'S CORRECT.

OKAY. THANK YOU. COUNCILWOMAN CALDWELL. THANK YOU. I HAVE A COUPLE OF QUESTIONS. SO THE FIRST ONE IS. OH, THAT'S WHAT I WAS GOING TO ASK THE CONTRACTING ISSUE PIECE, IS IT? IT SOUNDS LIKE IT'S A PART OF OUR PROCESS MORE THAN ANYTHING ELSE. I WAS TRYING TO FIGURE OUT BY NEGOTIATING THIS CONTRACT, DID WE EXPECT SOME TYPE OF NOT NECESSARILY DISCOUNT, BUT RENEGOTIATED RATE AS A RESULT OF NEGOTIATING THE CONTRACT? OR IS IT WE CAN'T MAKE THE PAYMENT BECAUSE WE DON'T HAVE A CONTRACT IN PLACE. SO IT'S JUST A PART OF OUR PROCESS THAT'S STOPPING US FROM BEING ABLE TO MAKE THE PAYMENT. YES. THAT'S CORRECT. IT'S A PART OF OUR PROCESS BY THE ORDINANCE. WE CAN'T PAY THIS UNLESS WE HAVE A CONTRACT. OKAY.

THAT'S THAT WAS THE PART. AND THEN I GUESS BEFORE I ASK THIS QUESTION, YOU MENTIONED THAT IF WE OR ACTING CITY MANAGER MENTIONED THAT IF WE DON'T HAVE THIS NEGOTIATION IN PLACE BY JANUARY OR POTENTIALLY EVEN BEFORE THEY COULD SUSPEND SERVICES, DO WE HAVE A BACKUP PLAN? YES, THE BACKUP PLAN IS MY TEAM GOING OUT AND GET THAT RECYCLING? THAT'S THE ONLY BACKUP PLAN WE CAN HAVE RIGHT NOW. OKAY. BUT THEY CAN STOP SERVICE AT ANY TIME BECAUSE WE ARE FOUR MONTHS BEHIND DUE TO THE CONTRACT. PREVIOUS CONTRACT THAT EXPIRED. GOT IT, GOT IT.

AND DO WE KNOW LIKE, WHAT ARE THE BLOCKERS WITH THE NEGOTIATION? LIKE, IS THERE? I DON'T KNOW IF THAT'S GETTING INTO OPERATIONS, BUT CAN WE IT'S A LOT OF VERBIAGE. A ACT IS THAT SINCE IT'S BEEN AN INCREASE IN EVERYTHING. SO ALL WE ASKED WAS WAS 1500. I MEAN, 4000 FOR THE THREE MONTHS. THEY SAID NO, BECAUSE IT'S A MONTH TO MONTH CONTRACT. THEY WANT TO STAY AT $1,000. AND THEN PRETTY MUCH THAT'S IT. THE ACTS OF THE FUNDINGS, THE THE FUNDING OR THE DOLLAR AMOUNT, OKAY. BECAUSE THEY PAY US HOSTING FEES. FRANCHISE FEES, $1,000 A MONTH. SO EVERY QUARTER THEY PAY US $3,000 ON THAT RECYCLING. OKAY, OKAY. THANK YOU.

COUNCILWOMAN CUMMINGS, MY QUESTION IS ABOUT. SO I KNOW THAT WE'RE GOING BACK. THE ATTORNEYS ARE WORKING ON NEGOTIATING THAT. HOW CLOSE ARE WE TO NEGOTIATING A CONTRACT? WE REAL CLOSE. I THINK IT SHOULD BE DONE BECAUSE RIGHT NOW IT'S IN PUBLIC SERVICE HANDS. OKAY. SO ONCE THEY SEND IT BACK AGREEING WITH EVERYTHING, WE SHOULD JUST SIGN RIGHT OFF. WE SHOULD BE I'M GONNA SAY BY NEXT MONTH, WE SHOULD BE DONE WITH THIS CONTRACT BY NEXT MONTH. SO. BUT IT WOULD. BUT NOW I KNOW YOU WERE SAYING BECAUSE THERE IS THERE'S NO INK DEAL. THAT'S WHY WE COULDN'T PAY. BUT THE ASK TODAY IS FOR THIS. 300 354, 882 80. THIS IS WHAT YOU ARE ASKING. YES. SO IT'S OKAY. SO EVEN THOUGH THERE'S NO INK DEAL,

[02:35:03]

THEY WILL ACCEPT THIS PAYMENT. YOU'RE SAYING YES. OKAY. ALL RIGHT. THANK YOU, I YIELD.

COUNCILWOMAN MARTIN ROGERS YES. AND LAST QUESTION, BECAUSE YOU ANSWERED IT IN YOUR COMMENT TO COUNCIL MEMBER CALDWELL. IF THIS IS A MONTH TO MONTH CONTRACT, ISN'T THE BILL DUE THE SAME TIME EVERY MONTH? YES, MONTH TO MONTH. LIKE I KNOW MY CELL PHONE BILL IS DUE, LET'S SAY, ON THE 15TH, AND I NEED TO PAY IT BY THE 15TH OR THERE ARE REPERCUSSIONS. BUT IF THIS IS A MONTH TO MONTH CONTRACT, WHEN IS THE BILL DUE, MR. WHITEHEAD, THE BILL IS DUE ON THE 15TH EVERY MONTH. SO WITH REPUBLIC SERVICES REPUBLIC SERVICE BRINGING US A FRANCHISE CHECK.

SO WE PRETTY MUCH PUT IT UP. BUT THEY PAY FINANCE. THEY DON'T GIVE IT DIRECTLY TO US.

ONCE WE COME IN AND THEY SEND US THE INVOICE, WE PAY IT OFF STRAIGHT TO THEM AND FINANCE DO EVERYTHING ELSE. SO ACTING CITY ATTORNEY, IS THERE ANY WAY THAT MAYBE THE CITY SHOULD LOOK AT THIS CONTRACT AND IT BE A YEARLY CONTRACT? DOES THE CONTRACT, I GUESS I WANT TO SEE THE CONTRACT TO SEE WHEN WE SHOULD BE PAYING, BECAUSE THERE'S NO WAY THAT WE SHOULD BE FOUR MONTHS BEHIND. IF THE BILL IS DUE ON THE 15TH. LIKE WHO IS ENSURING THAT THE RECYCLING SERVICE IS BEING PAID AND WE'RE FOUR MONTHS BEHIND? IF IT'S A MONTH TO MONTH CONTRACT, AND IS IT APPROPRIATE FOR A MONTH TO MONTH CONTRACT AND NOT JUST A YEARLY CONTRACT? WE PAY THE SAME AMOUNT EVERY I MEAN, I'M I'M CONFUSED. I THINK WHEN THEY'RE SAYING IT'S MONTH TO MONTH, IT MEANS BECAUSE YOU ALL DON'T HAVE AN EXECUTED CONTRACT. REPUBLIC IS CONTINUING TO PERFORM THE SERVICES ON A MONTH TO MONTH BASIS. IT'S IT'S, IT'S KIND OF LIKE YOUR LEASE RUNS OUT AND, BUT YOU STAY, YOU HOLD OVER YOUR MONTH TO MONTH. THAT'S I THINK THAT'S WHAT THEY MEAN BY THAT. THE CONTRACT ITSELF IS WHAT PROBABLY FIVE YEAR, TEN YEAR. SO THE CONTRACT WAS A FIVE YEAR CONTRACT. OKAY. THAT CONTRACT EXPIRED WHEN WE FOUND OUT THAT THE CONTRACT EXPIRED. THEN WE WENT TO A MONTH TO MONTH CONTRACT. SO FROM THAT POINT THEY STARTED NEGOTIATING. SO THAT'S WHAT IT'S LIKE. IT'S LIKE YOU'RE THE LEASE RAN OUT.

SO IT'S MONTH TO MONTH, THE WHAT THEY'RE TALKING ABOUT, BUT THEY'RE TRYING TO GET, THEY'RE TRYING TO GET A NEW CONTRACT IN PLACE SO THAT YOU, YOU'LL HAVE MORE CERTAINTY. AND SO I GUESS, MADAM ACTING CITY MANAGER, I WOULD LIKE TO SEE SOMETHING PUT IN PLACE SO THAT WE DON'T HAVE TO GO MONTH TO MONTH THAT THESE CONTRACTS, ESPECIALLY FOR SOMETHING LIKE OUR RECYCLING OR SANITATION OR WHATEVER THE CASE MAY BE, WE SHOULDN'T REALLY BE PAYING MONTH TO MONTH. WE SHOULD BE ON TOP OF OUR OWN CITY'S FINANCES AND WHEN OUR BILLS ARE DUE. SO I GUESS I WOULD LIKE YEAH, I WOULD LIKE TO SEE WHAT ARE WE GOING TO DO TO ADDRESS THIS IN THE FUTURE.

SO THANK YOU. THAT'S I'M GOING TO YIELD AT THIS TIME, BUT YOU CAN RESPOND. OKAY. THANK YOU, THANK YOU. OKAY, SO WE WERE ON A AS HE MENTIONED, A FIVE YEAR CONTRACT. I BELIEVE THE CONTRACT EXPIRED LAST YEAR. AND THEY'VE BEEN THE IT'S BEEN A BACK AND FORTH NEGOTIATION SINCE THEN. PART OF THE. PART OF THE TERSENESS OF THE NEGOTIATION IS THE FRANCHISE FEES. AND I PREFER TO LEAVE IT AT THAT IN IN IN PUBLIC COMMENT. BUT WE WE HAVE WE SHOULD BE WRAPPING IT UP SOON. I DO BELIEVE THERE ALSO MAY HAVE BEEN I BELIEVE IT WAS THIS ONE THAT THERE WAS SOME COMMENTARY ON WHEN WE COULD CANCEL AND THE TYPE OF CLAUSES THAT WE WANTED TO INSERT. AND SO IT'S, IT'S NOT THAT WE'VE NOT BEEN ON TOP OF IT NOW THE LAST FOUR MONTHS, I DO I DO BELIEVE THAT IT WAS BECAUSE WE WERE IN, IN THE MIDST OF BUDGET LIMBO. SO THOSE BILLS WEREN'T GETTING PAID. MR. WHITEHEAD DOES UNDERSTAND THAT GOING FORWARD, REGARDLESS, WE HAVE TO PERSEVERE AND GET THE GET THE BILLS PAID. SO THAT IS UNDERSTOOD. COUNCILWOMAN CALDWELL AND THEN COUNCILWOMAN FLEMING. YOU CAN STILL ASK YOUR QUESTION. I WAS GOING TO ASK, I GUESS, FROM JUST THIS IS TO THE ACTING CITY MANAGER ABOUT ACCOUNTS PAYABLE. LIKE, HOW ARE WE KIND OF STAYING ON TOP OF THIS FROM A CITY'S PERSPECTIVE? AND DO WE HAVE TECHNOLOGY? I

[02:40:05]

WORK FOR A COMPANY THAT HAS A CONTRACTS MANAGEMENT TOOL THAT WILL HELP WITH SETTING UP REMINDERS WELL AHEAD OF TIME, AND JUST MAKING SURE THAT EACH DEPARTMENT UNDERSTANDS WHAT CONTRACT OR INVOICES, WHATEVER THE SITUATION MAY BE LIKE WHEN THESE CONTRACTS ARE COMING UP FOR RENEWAL. BUT DO WE HAVE LIKE A SYSTEM IN PLACE, OR IS THIS SPECIFICALLY FOR EACH DEPARTMENT TO KIND OF MANAGE ON THEIR OWN? THAT IS AN EXCELLENT QUESTION. AND MR. LAWRENCE, CAN YOU COME UP OUR PROCUREMENT INTERIM PROCUREMENT DIRECTOR IS HERE, AND I WOULD LIKE TO SAY WE ARE PAYING ALL THE BILLS ON TIME. IT'S JUST THIS NEGOTIATION THAT'S STOPPING US.

GOOD EVENING, MAYOR AND COUNCIL COUNCILWOMAN CALDWELL. WE DO HAVE A SYSTEM IN PLACE. WE ACTUALLY GOT IT RENEWED THIS YEAR. CONTRACT WORKS ACTUALLY DOES THAT. I THINK AS THE ACTING CITY MANAGER SAID, THIS GOT TO THIS POINT MAINLY BECAUSE OF THE BACK AND FORTH WITH THE MONEY. IT HAD NOTHING TO DO WITH, HEY, WE DIDN'T KNOW IT WAS COMING TO EXPIRE. THEY JUST WEREN'T BUDGING ON THE NEGOTIATING. AND SO WE'RE JUST TRYING TO TALK ABOUT WHAT'S BEST FOR THE CITY IN REGARDS TO THE FEES THAT WE'RE OWED. YOU. GOOD. OKAY. SO CAN I UNDERSTAND ONE THING? SO WE HAVE A VENDOR THAT IS NOT CURRENTLY BEING PAID BECAUSE OF CONTRACT NEGOTIATIONS FOR SERVICES ALREADY RENDERED. YES. THEY ARE RENDERING EVERY OTHER WEEK.

THAT'S A RECYCLING REPUBLIC SERVICE. YES. AND THE CONTRACT FOR THE FIVE YEAR COMMITMENT HAS EXPIRED. SO NOW YOU'RE IN MONTH TO MONTH. SO THE NEGOTIATION OR THE BUSINESS IS WE DELIVER SERVICES. YOU PAY US ON A MONTH TO MONTH BASIS. RIGHT? OKAY. I JUST I DON'T KNOW WHAT TO SAY ABOUT THAT. I MEAN, I, I'M NOT QUITE UNDERSTANDING HOW THIS IS LIKE EVEN A GOOD BUSINESS SITUATION FOR US AND HOW WE WORK WITH. SO HOW WE GOT TO THIS. YES. PLEASE EXPLAIN. SO WHEN WE FOUND OUT WHEN THE CONTRACT WAS EXPIRED, REPUBLIC SERVICE HAD STILL MOVED ON, KEPT SERVICING. SO AS WE DISCUSSED IT WITH THEM, WE PUT IT AT A MONTH TO MONTH UNTIL WE WAS UNTIL WE ABLE TO PUT OUT A BID I GUESS. BUT I DOUBT IF WE BID BECAUSE REPUBLIC SERVICE BEEN DOING IT FOR SO LONG. RIGHT. BUT THE POINT OF THE MATTER IS THEY'VE RENDERED SERVICES. THE FIVE YEAR LEASE EXPIRED. THEY WENT TO MONTH TO MONTH, WHICH WAS AN AGREEMENT LIKE THE ATTORNEY SAID. RIGHT. SO WHY DON'T WE HAVE WHY HAVE THEY NOT BEEN PAID? THEY RENDERED SERVICES. WE ACKNOWLEDGE THAT THAT WAS FIVE YEARS PAST. NEXT STEP.

WE'RE ON MONTH TO MONTH. SO WHY HASN'T THE CHECK BEEN CUT TO. SO WE'VE WE'VE BEEN TRYING TO PAY THE THE FEE THAT WE ARE OLDER. BUT THE POINT WAS IT CAME TO A POINT WHERE WE DIDN'T HAVE A CONTRACT. SO IT'S IN THE ORDINANCE THAT WE HAVE TO HAVE A CONTRACT IN ORDER TO PAY THE VENDORS. THIS IS WHAT. SO I'M, I UNDERSTAND AND I'M NOT GOING TO BELABOR IT ANYMORE. I JUST WANT TO MAKE SURE BECAUSE TO THE CITY ATTORNEY, THE ACTING CITY ATTORNEY'S POINT IS THAT ONCE THE LEASE EXPIRED, THE UNDERSTANDING AT THAT POINT IS THAT IT'S MONTH TO MONTH, RIGHT? SO AFTER THE MONTH TO MONTH, YOU DO SOMETHING, I PAY YOU FOR IT. THAT'S THE WAY IT GOES.

OTHER THAN THAT, YOU SHOULD JUST. SO MY QUESTION IS TO THE ACTING CITY ATTORNEY. WHAT WHAT WOULD BE THE PROPER NEXT STEP OR THE ACTING CITY MANAGER? WHAT WOULD BE THE PROPER NEXT STEPS OTHER THAN PAYING WRITING PAYMENT, JUST PAYING THE PAYING IT OUT FLAT OUT AS I UNDERSTAND HIS ASKED, HE'S ASKING Y'ALL TO AUTHORIZE HIM TO PAY THE BILLS AND THEN. BUT WHEN THE CONTRACT, WHEN THEY ACTUALLY GET A CONTRACT EXECUTED, HOPEFULLY DECEMBER IS WHAT THEY'RE YOU'RE HOPING FOR, THEN I MEAN, HE'LL BE ABLE TO JUST HE'LL BE ABLE TO PAY IT WITHOUT COMING TO Y'ALL EACH MONTH. AS I UNDERSTAND WHAT THE ASK IS TONIGHT. OKAY, THAT'S THAT'S OKAY. I MEAN, ALRIGHT, THAT SOUNDS OKAY. AND I THINK WE HAD ANOTHER INCIDENT RECENTLY, MADAM MAYOR, WITH THE. YES. WOULD WE BE ABLE TO MOVE THIS ITEM TO CONSENT, ASSUMING THAT THE INVOICE ATTACHMENTS ARE PROVIDED TO COUNCIL FOR MONDAY? THAT WOULD BE MY RECOMMENDATION.

IS THAT WITH THE INVOICES ATTACHED, THIS COULD BE ON CONSENT. IF FOR SOME REASON THOSE INVOICES DO NOT GET ATTACHED, THEN IT SHOULD NOT BE ON CONSENT. BUT THAT WOULD BE MY ASK, MADAM MAYOR. OKAY, SO YOU'RE ASKING US TO MOVE IT TO MONDAY'S MEETING. MY ASK IS TO

[02:45:01]

MOVE IT TO CONSENT. BUT THAT'S CONTINGENT UPON MR. WHITEHEAD AND THE MADAM CITY CLERK ENSURING THAT THE INVOICES ARE CLEARLY MARKED AND ATTACHED. OKAY? OKAY, OKAY, THAT MAKES SENSE. RIGHT. OKAY, SO IT'S MOVING TO CONSENT. ALRIGHT, OKAY, GREAT. OKAY, SO WE CAN MOVE TO CONSENT. AND HOPEFULLY AT THIS POINT IN TIME, WE WILL BE ABLE TO GET THE VENDOR THAT HAS RENDERED SERVICES TO THE CITY PAID FOR WHAT THEY HAVE. YES. PROVIDED. THANK YOU. SO THANK YOU CHAIR. ALRIGHT.

[IV.12. Council Approval on (CIP FY 2027) Distribution/Purchase of AMI Badger Meters and Registers Sole Source Provider in the Total Amount of $58,000.00 This is to Replace and Repair Existing Meters for the Meter Repair Division Within the Water Resources Department]

WELL MY APOLOGIES, ITEM NUMBER 12. AND MADAM CITY ATTORNEY, MADAM CITY MANAGER, WE HAD A SIMILAR SITUATION WITH THE WEBSITE OVER THE WEEKEND. DID WE OR SHOULD WE TAKE THAT OFFLINE? I DON'T KNOW, IT'S KIND OF LIKE I DON'T WHAT ARE YOU ASKING? THE WEBSITE WAS DOWN AND THERE WERE INVOICES THAT NEEDED TO BE PAID FOR THAT. IS THIS THE SAME SITUATION AS THAT FROM THE LAST OVER THE WEEK? NO, IT'S NOT OKAY. ALL RIGHT. THANK YOU SIR.

HI. HOW ARE YOU? MADAM MAYOR, I WAS I ASKED FOR THIS TO BE A DISCUSSION, MAINLY JUST FOR ONE REASON. I WANTED TO KNOW THE FUNDING SOURCE FOR THIS. THE MICROPHONE. YOU'LL HAVE TO PRESS THE MICROPHONE, PLEASE. YES. I STILL THINK THAT'S A GOOD QUESTION, AND I APOLOGIZE.

THE DUTCHMAN AND I WERE JUST DISCUSSING THE THE IDENTIFICATION OF THE FUNDING SOURCES. WE HAVE LISTED ON SEVERAL OTHER ITEMS. THE THE NUMBER BUT NOT THE NAME. AND I THINK THE DESIRE WAS TO ALWAYS HAVE THE NAME. AND WE'LL HAVE THAT ON ON THE OTHERS ON THIS PARTICULAR ITEM, WE DON'T HAVE ANYTHING, BUT IT IS A ROUTINE PURCHASE AND THERE IS A LINE ITEM THAT COVERS THAT. THERE IS A LINE ITEM IN THE BUDGET THAT WOULD COVER THIS ROUTINE. THIS IS PRETTY ROUTINE THAT THIS IS JUST FOR WATER METERS THAT WE REPLACE OR INSTALL NEW OKAY ON AN ONGOING BASIS. I MEAN, THE AMOUNT IS SMALL ENOUGH. I JUST WANTED TO MAKE SURE THAT THERE WAS A FUNDING SOURCE AND THIS WAS BUDGETED FOR. SO IF IT IS, THEN I'M FINE WITH MOVING THIS TO CONSENT. I THINK THAT WAS THE CONSENSUS EARLIER. AGREED. BUT I HAVE A QUESTION THOUGH.

OKAY. COUNCILWOMAN HAMMOND, MADAM MAYOR, IF I MAY, TO THE PRESENTER. YES. HI, MR. SAUNDERS. HELLO. NICE TO MEET YOU. WELL, IT'S GOOD TO TO MEET ALL OF YOU, ALL I THIS IS THE FIRST TIME I'M ATTENDING A COUNCIL MEETING, AND IT'S PRETTY EXCITING FOR ME TO TO HAVE THIS OPPORTUNITY TO TO SPEAK TO YOU AND AND, AND PRESENT TO YOU SOME ITEMS I'VE, I'VE BEEN AROUND AND I'LL JUST BRIEFLY SAY I'VE, I'VE BEEN AN EMPLOYEE OF THE CITY PART TIME FOR, FOR OVER A YEAR. I WAS ASKED TO, TO GIVE SOME SUPPORT TO PERMIT REVIEWS FOR WATER AND SEWER, DONE SOME SUPPORT TO OUR STORMWATER FOLKS AND, AND GIVING THEM. WE'VE HAD SOME TRANSITIONS THERE AND, AND KIND OF HELP THERE AND, AND THEN HAVE GIVEN GUIDANCE AND DIRECTION TO PROJECTS THAT WERE BEING EXECUTED IN, IN THE CITY. AND IT'S BEEN INTERESTING. AND, AND WE'VE BEEN PUTTING SOME GOOD THINGS IN PLACE AND LOOK FORWARD TO COVERING AT LEAST TO EXECUTING ADDITIONAL WORK, BUT ALSO TO HANDLE THE ROUTINE, WHICH IS A LOT OF ROUTINE. I CAN ASSURE YOU THAT AT WATER AND SEWER, BUT I'M GLAD TO BE BE ON BOARD AS TYLER HAS BEEN VERY, VERY HELPFUL IN HELPING ME TO GET STARTED ALONG WITH ALL OF THE ADDITIONAL STAFF. I THINK IT'S BEEN PRETTY GOOD START, ONLY TWO WEEKS, BUT IT'S BEEN PRETTY GOOD. WELL, I BELIEVE IT WAS YOUR FIRST DAY OR MAYBE THE SECOND DAY, BUT YOU HANDLED A WATER SITUATION ON. OH, I'M FORGETTING THE NAME OF MULBERRY STREET. YES. AND WEST WOODBURY. AND YOU WERE VERY RESPONSIVE LATE INTO THE EVENING. I THINK IT WAS EVEN LIKE A SATURDAY OR SUNDAY. SO I

[02:50:03]

JUST WANTED TO SAY PUBLICLY, THANK YOU. WELCOME TO THE ROLE. I KNOW IT'S ACTING AND IT'S TEMPORARY, BUT MY PRAYER AND MY HOPE IS THAT YOU'LL BE SUCCESSFUL IN THE POSITION. SO I JUST WANT TO SAY WELCOME. THANK YOU SIR. THANK YOU. ANYONE ELSE? THE NEXT ITEM IS

[IV.16. Council Approval on Emergency Stormwater Infrastructure Repair at John D. Milner Baseball Field Due to a Collapse Stormwater Drainage Line. This is an Emergency Due to Life, Health or Safety Risk to the Public According to City Ordinance Section. 4-3306 Emergency Procurement. the Selected Vendor for the Emergency Repair is the Corbett Group, LLC in the Amount Not to Exceed $354,901.00. (520-4570-541.16-00-STWIMP) ]

16. NEXT ITEM IS 16. THIS IS THE ITEM THAT REGARDING THE STORMWATER INFRASTRUCTURE AT JOHN D MILLER BASEBALL FIELD, WE'VE HAD COLLAPSED SEWER AND STORM SEWER. AND THAT'S. BEEN AN ONGOING PROBLEM. IT'S CONTINUED TO GET WORSE. IT'S REALLY IMPACTING THE THE USE OF THE PARK. THANK YOU. COUNCILWOMAN HEMMING AND THEN COUNCILMAN ATKINS AND MR. SAUNDERS, I WAS JUST GOING TO BE. MY QUESTION IS THAT I KNOW SEVERAL OF THE ITEMS YOU HAVE ARE, YOU KNOW, EMERGENCIES DUE TO PUBLIC A THREAT TO PUBLIC HEALTH AND SAFETY, WHICH I TOTALLY UNDERSTAND AND SUPPORT HAVING TO GET DONE. BUT IN YOUR ESTIMATION, THIS IS AN ONGOING PROBLEM, SOMETHING THAT WE PROBABLY SHOULD HAVE ANTICIPATED. OR IS THIS SOMETHING THAT TRULY WAS AN EMERGENT KIND OF EMERGENCY THAT CAME OUT OF NOWHERE? NO, IT WAS IT CAME OUT OF NOWHERE. OKAY. THAT WAS JUST A COLLAPSE OF OF THAT STORM STORM DRAIN. OKAY.

AND THE PICTURES THAT WE SAW, LIKE WE SAW WHERE IT WAS COLLAPSED. SO THIS HAS ALREADY BEEN REPAIRED. CORRECT. AND NOW WE'RE APPROVING THE INVOICE TO PAY THE VENDOR WHO'S DONE THE REPAIRS. THIS IN THE PROCESS RIGHT NOW IS IN THE PROCESS OF BEING COMPLETED. YES. AND WHEN WILL IT BE COMPLETED? SIR? I DON'T HAVE THAT IN FRONT OF ME. OKAY. BUT IT'S ONGOING. I KNOW WE'VE GOT ACTIVITIES AT THE PARK THAT THAT ARE BEING IMPACTED BY BY THIS RIGHT NOW.

SO. BUT I DON'T HAVE THE DATE WITH ME. OKAY. THANK YOU SIR, I YIELD. COUNCILMAN ATKINS. YES, I WAS GOING TO ASK A QUESTION, BUT YOU MAY HAVE ANSWERED IT. THERE'S BEEN SOME ISSUES THAT I KNOW THAT THE DIRECTOR, PINKETT, IS HERE AT MILNER, AND I THINK THAT THERE WAS SOME FLOODING, AND THERE WAS ALSO, BASED ON SOME THINGS THAT WE ASSUME MAY HAVE BEEN HAPPENING UNDERGROUND WITH SOME OF THE EQUIPMENT OR SOME OF THE THINGS THAT MILNER. SO IS THIS ADDRESSING THAT OR IS THIS SEPARATE FROM THOSE THINGS? MR. PINKETT, ARE YOU AWARE OF THE THINGS THAT I'M SPEAKING OF? YOU SAID FLOODING. YEAH. WELL, WHENEVER WE GET RAIN, THIS PARTICULAR FIELD, THE 14 YEAR FIELD IS IT'S NOT NECESSARILY UNDERWATER, BUT IT'S DEFINITELY NOT USABLE. AND THAT'S WHAT YOU'RE REFERRING TO. OKAY. AND I, I HAD ALSO GOTTEN SOME COMPLAINTS FROM THE COMMUNITY, AND I THOUGHT THAT THERE WAS SOMETHING HAPPENING AT MILNER AND THERE WAS SOME ASSUMPTIONS THAT IT WAS REALLY UNDERGROUND THAT WAS CAUSING SOME OF THE EQUIPMENT. MAYBE SOMETHING WAS SINKING OR SOMETHING. I'LL HAVE TO GO BACK AND PULL NOTES. I'M NOT SURE IF YOU ARE AWARE OF WHAT I'M SPEAKING. THE ONLY THING THE ISSUE IS WHAT WE'RE HAVING.

OBVIOUSLY I DIDN'T KNOW WHAT WAS GOING ON. I'M SORRY. SAY THAT ONCE. I SAID OBVIOUSLY I DIDN'T KNOW THE TECHNICAL THING THAT WAS GOING ON AS IT PERTAINS TO THAT FIELD, BUT I'M ASSUMING THAT'S WHAT YOU MIGHT BE REFERRING TO, WHAT WE'RE TRYING TO GET REPAIRED NOW.

OKAY. SO THIS IS RELATED TO TO THAT ISSUE. YES. IS THAT CORRECT? OKAY. BECAUSE I THINK THAT THAT HAS BEEN GOING ON FOR A WHILE, BUT THEN I THOUGHT THE GENTLEMAN JUST STATED THAT THIS WAS SOMETHING THAT JUST CAME UP. BUT I THINK THAT THIS IS A PART OF SOMETHING THAT'S BEEN GOING ON FOR A WHILE. I MEAN, I'M NOT EXACTLY SURE WHAT YOU'RE REFERRING TO. SOMEBODY HAD A COMPLAINT ABOUT EQUIPMENT, SO I'M NOT SURE IF I'M ANSWERING YOUR QUESTION. I'LL GET THE INFORMATION. I'LL JUST SEND IT VIA EMAIL. BUT I'M HOPING THAT THIS IS GOING TO ADDRESS WHATEVER THOSE ISSUES WERE AT MILNER OKAY, ALRIGHT. THANK YOU. THANK YOU. COUNCILMAN MARTIN ROGERS. YES. AND AS WE WERE IN DISCUSSION, I KNOW THAT WE ARE ON ANOTHER ITEM, BUT WE DID NOT SAY ITEM NUMBER 12 WAS GOING TO GO TO CONSENT. SO DID WE. OKAY. THANK YOU. I JUST WANTED TO MAKE SURE THAT THE ITEM WAS HEADED IN THE RIGHT DIRECTION. OKAY. THANK YOU. OKAY. THANK THANK YOU. ITEM NUMBER 16 IS. OTHER QUESTIONS. WE CAN PUT THIS ON CONSENT AS WELL.

[IV.17. Council Approval on a Emergency Purchase of Sludge for the Water Treatment Plant to Remove Sludge from the Thickener and Decant. This is an Emergency Due to Life, Health or Safety Risk to the Public According to City Ordinance Section. 4-3306 Emergency Procurement. the Selected Vendor for the Emergency Repair is Cornerstone Mechanical in the Amount Not to Exceed $257,000.00. (505-4430-541.14-00) ]

CONSENT ITEM NUMBER 16 IS CONSENT. OKAY. AND THEN ITEM NUMBER 17. ITEM 17. IT IS AN

[02:55:10]

ISSUE THAT'S AT THE WASTEWATER TREATMENT PLANT. WE'VE HAD EQUIPMENT THAT HAS FAILED THAT AND NEEDS TO BE REPLACED. IT'S IT'S SIGNIFICANT IN THE FACT THAT IT IS ELIMINATING OUR ABILITY TO PROCESS SLUDGE. THE SLUDGE HAS TO, I GUESS IF YOU WANT TO LOOK AT IT, THERE'S A SAFETY ISSUE, BUT MORE OF AN ENVIRONMENTAL ISSUE, BECAUSE IF WE DON'T REMOVE THE THE SLUDGE, IT COULD POTENTIALLY CAUSE BACK UP AND HAVE DISCHARGES INTO THE ENVIRONMENT. OKAY. THANK YOU.

GO AHEAD, COUNCILWOMAN ATKINS. YES. THIS WAS THE ITEM THAT I JUST WANTED SOME DISCUSSION AROUND. AND SO YOU'VE ANSWERED MY QUESTION. AND SO I'M FINE WITH IT. I THINK MY COLLEAGUES HAD ORIGINALLY SAID CONSENT. SO I'M FINE WITH THE RESPONSE. OKAY. AND I APPRECIATE THAT.

ALRIGHT. OKAY. SO ITEM 17 GO ON CONSENT. NUMBER 18 WAS ALREADY ON CONSENT. THANK YOU SO MUCH FOR YOUR PRESENTATION, SIR, AND WELCOME AGAIN. ITEM NUMBER 19. THIS WAS THE. 18 WAS CONSENT,

[IV.18. Council Discussion and Possible Action on Vendor, Nexsan (Unity), for Renewal of Cooperative Agreement OMNIA Contract #01-130, for the City’s Central Data Storage System. it Holds File Shares and Department Data, and it Serves as the Backbone for Keeping Records Available and Protected. NOT TO EXCEED: $34,000.00 FUNDING SOURCE: Software]

NOT DISCUSSION. I'M SORRY, MADAM MAYOR. I HAVE THAT AS AS DISCUSSION DISCUSSION ITEM.

OKAY. SO. ALL RIGHT. THANK YOU. IT WAS DISCUSSION AND IT WAS CONSENT. OKAY. THANK YOU. GOOD EVENING EVERYONE. CAN YOU SPEAK INTO THE MICROPHONE, PLEASE? GOOD EVENING EVERYONE. GOOD EVENING. THANK YOU. TRYING NOT TO BE. I'M TOLD I'M LOUD BY NATURE. SO PLEASE FORGIVE ME FOR NOT GETTING USED TO THAT. I'M HERE TO SPEAK TO NUMBER 18, WHICH IS THE NEXT END COST THAT YOU SEE IN FRONT OF YOU. IT IS THE CITY'S CENTRAL DATA SYSTEM THAT HOLDS AND SHARES FILES AND THINGS FOR THE DATA THROUGHOUT THE CITY. IT SERVES AS THE BACKBONE FOR THE INFORMATION THAT IS SHARED. OKAY, COUNCILMAN ATKINS. I'M SORRY. THANK YOU. I'M PREPARED. OKAY.

COUNCILWOMAN HAMMOND. I, SIR, PLEASE STATE YOUR NAME FOR THE RECORD. MY NAME IS SID ROBINSON, MA'AM. HI, MR. ROBINSON, I REMEMBER YOU NOW FROM IT. OKAY. YES, MA'AM. SIR, I WAS A LITTLE BIT CONFUSED WHEN I WAS READING THE PACKET, BECAUSE IT LOOKS LIKE THE QUOTE THAT WE HAVE IN THIS PACKET EXPIRED ON AUGUST 14TH. SO ARE THEY STILL GOING TO HONOR THIS QUOTE THAT THEY PRESENTED TO US, EVEN THOUGH WE'RE ON NOVEMBER 9TH? THAT IS MY KNOWLEDGE. I'M TOLD THAT THIS AMOUNT THAT IS HERE IS WHAT IS EXPECTED, MA'AM. OKAY. AND SO THE COVERAGE IS ONLY THROUGH JANUARY 9TH OF 2027. I'D HAVE TO READ THAT TO CONFIRM, BUT I IF THAT'S WHAT IT SAYS. THAT'S ALL I CAN STATE. OKAY. I'M NOT I AM NOT FAMILIAR ENOUGH WITH IT TO TELL YOU THAT, MA'AM. OKAY. SO I AM NOT AN EXPERT IN CONTRACTS, BUT IT JUST LOOKED LIKE IT WAS AN OLDER QUOTE AND IT WAS GOING TO EXPIRE ON A SHORT TIMELINE. SO I WAS CURIOUS, IS THIS SOMETHING ESPECIALLY BECAUSE IT'S THE BACKBONE OF OUR OF, OF OUR SOFTWARE? IS THIS SOMETHING YOU ANTICIPATE WOULD KEEP COMING BACK TO COUNCIL OR SIMILAR TO THE CONVERSATION WE JUST HAD? WOULD WE BE IN A POSITION TO NEGOTIATE A LONGER TERM CONTRACT, FOR EXAMPLE? I WOULD ASSUME THAT THIS CONTRACT WOULD BE AN ADDITIONAL THING GOING FORWARD. I DON'T KNOW ABOUT COMING BACK TO COUNCIL. I COULD NOT ANSWER THAT TO BE AFFIRMATIVE FOR YOU. CLEAN ENOUGH. SORRY. OKAY. IF YOU I DON'T WANT TO SLOW THIS DOWN, GIVEN THAT ITS IMPORTANCE. BUT I JUST WANTED TO ANTICIPATE WHETHER OR NOT THIS WOULD BE A REPETITIVE ASK, GIVEN THAT IT IN ENDS SO QUICKLY. JANUARY 9TH OF 2027. UNDERSTOOD. OKAY. WELL, BECAUSE THE QUOTE WAS A QUOTE FROM AUGUST 14TH IS THE QUOTE. LET ME PULL IT UP. CAN WE PULL UP THE ATTACHMENTS, MADAM CITY CLERK FOR THIS ONE. SHORT QUOTE. THIS IS 18. NO, THAT'S NOT THAT'S NOT IT. IT'S LISTED HERE IS 18. BUT.

[03:00:15]

I'M SORRY. YES, THAT LOOKS TO BE IT.

SO THIS IS WHAT I'M REFERENCING SIR. YOU SEE THAT IN THE TOP RIGHT HAND CORNER. THIS WAS ISSUED ON JULY 1ST 2026. IT EXPIRED ON AUGUST 14TH OF 2026. AND THEN IT DESCRIBES THE ASSYRIAN, THE ANNUAL ENTERPRISE SOFTWARE AND NIXON ONLY THROUGH JANUARY 9TH.

IS THIS A ONE TIME PAYMENT? BASICALLY, THAT COUNCIL WOULD PAY ONE TIME? OR WOULD WE ANTICIPATE THAT AFTER JANUARY 9TH THERE WOULD BE ADDITIONAL. QUOTES TO, YOU KNOW, CONTINUE THIS. IS THIS LIKE A ONE TIME PURCHASE? THAT BASICALLY IS WHAT I'M TRYING TO FIND OUT. NO, I DON'T BELIEVE THIS IS A ONE TIME PURCHASE. THIS WOULD BE AN ONGOING PURCHASE FOLLOWING FOR THE FOLLOWING YEAR. OKAY. SO I THINK THAT MY CURIOSITY, IF YOU COULD CONFIRM GOING INTO MONDAY'S MEETING, IS WHETHER OR NOT WE HAVE AN OPPORTUNITY TO APPROVE, OBVIOUSLY, THIS CONTRACT, BECAUSE WE WANT TO MAKE SURE THAT YOU HAVE THE SOFTWARE TO FOR THE BACKBONE OF THE CITY. BUT MY CONCERN IS THE DATES AND WHETHER OR NOT THEY'RE GOING TO HONOR IT, FIRST OF ALL. AND THEN SECONDLY, WHETHER OR NOT THIS IS GOING TO BE AN ADDITIONAL CONTRACT THAT YOU WOULD WANT TO JUST GO AND NEGOTIATE AND HAVE THEM BRING BACK A MORE SUBSTANTIAL LIKE, HEY, THESE ARE THE ANNUAL SOFTWARE COSTS FOR THE YEAR FROM THIS PARTICULAR CONTRACTOR.

POINT OF QUESTION BACK TO YOU. WHEN YOU SAY THE CONTRACT COMING BACK, I WOULD ASSUME THAT THIS CONTRACT WOULD BE IN A PLACE UNTIL THE SEVEN ONE, 927, AND WE WOULD NEED TO COME BACK WITH AN ADDITIONAL CONTRACT LIKE PREEMPTIVELY FOR THAT. SO THAT'S MY CURIOSITY.

YEAH. FOR YOUR COMMENT, THOUGH, IT MADE IT SEEM AS THOUGH ANOTHER. THAT'S WHY I'M CONFUSED. I'M SORRY. BECAUSE IT IT IT'S. THIS SAYS THAT THE START DATE OF THIS WAS SUPPOSED TO BE JANUARY 10TH, 2026. IT'S SUPPOSED TO END ON JANUARY 9TH, 2027. WE'RE AT NOVEMBER 9TH OF 2026. SO YOU'RE ASKING US TO APPROVE THIS QUOTE OR CONTRACT WHEN WE ONLY HAVE A VERY SHORT AMOUNT OF TIME REMAINING IN THAT LICENSE? AND SO MY CURIOSITY IS JANUARY 9TH OF 2027. ARE YOU GOING TO NEED TO COME BACK TO US AND SAY, OH, BY THE WAY, HERE'S AN ADDITIONAL QUOTE OR CONTRACT FROM THIS VENDOR THAT COUNCIL NEEDS TO APPROVE FOR THE ANNUAL YEAR OF 2027. DOES THAT MAKE SENSE? YES. AND THAT THAT'S WHAT I WOULD THINK READING THIS AS WELL.

OKAY. I JUST WAS ASKING THAT. THANK YOU. NO PROBLEM. I YIELD. COUNCILWOMAN CALDWELL. THANK YOU. I THINK THE THE QUESTION TOO, JUST TO PIGGYBACK OFF OF WHAT COUNCIL MEMBER IS ASKING.

SO IT SOUNDS LIKE BASED ON WHAT WE'RE LOOKING AT FOR THESE DATES, THE SERVICES HAVE ALREADY BEEN PROVIDED TO US FOR AT LEAST 11 MONTHS. AND SO WE'RE PAYING THIS IN THE RESERVES TO COVER THAT INITIAL TERM. AND WE CAN EXPECT ANOTHER TERM TO COME TO US IN ANOTHER COUPLE OF MONTHS. SO THE SERVICES FOR THIS HAVE ALREADY BEEN PROVIDED FROM JANUARY 10TH, 2026 UP UNTIL NOW. YES, MA'AM. OKAY. COUNCILWOMAN CUMMINGS. THANK YOU, MADAM MAYOR. BUT COUNCIL MEMBER CALDWELL, SHE SAID WHAT I WAS GOING TO ASK, JUST THAT WE'VE GONE FROM PRETTY MUCH JANUARY TO NOVEMBER, AND NOW WE'RE JUST PAYING IT AT THE END OF THE YEAR. SO IN ARREARS. SO I GET IT, I UNDERSTAND. SO YOU ANSWERED THE QUESTION. THAT WAS THE QUESTION I WAS GOING TO ASK. OKAY. ALL RIGHT. THANK YOU. THANK YOU FOR YOUR PRESENTATION. WE ARE NOW ON. NOW WE'RE ON ITEM NUMBER 19. NUMBER 20 ACTUALLY, SORRY, THE NEXT PER YEAR AT THE BEGINNING OF YOUR MEETING, ALL THE ONES YOU DID, 20 WOULD BE THE NEXT ONE. I'M SORRY. GO AHEAD. I DIDN'T HEAR YOU, SIR. OKAY. NUMBER 20. YES, MA'AM. OKAY. THAT WAS A DISCUSSION. NUMBER 20 WE HAD FOR DISCUSSION. YES, SIR. GO AHEAD. OKAY. AND ALSO NUMBER 20 IS NEW TEN, WHICH IS BASICALLY THE VIRTUALIZATION OF THE. I INTERRUPT FOR A MINUTE BEFORE WE MOVE ON. DO YOU ALL

[03:05:03]

WANT THAT ON CONSENT OR DO YOU WANT THAT? WHAT DO YOU WANT? WHAT'S THAT? NUMBER 20 WAS ON NUMBER 18. YES. THAT WAS ON CONSENT. OKAY. YES. YEAH. QUESTION. GO AHEAD SIR. GO AHEAD. NO PROBLEM. YEAH. FOR NUMBER 19, I THOUGHT NUMBER 19 WAS REPLACED WITH THE MEMORANDUM FOR THE LEGISLATIVE ROUNDTABLE. NO. YES IT WAS, BUT HE CAN FINISH. OH, I'M FINE WITH THAT. THANK YOU. OH, FORGIVE ME FOR THAT. I DID NOT KNOW. YES, SIR. GO AHEAD. YOU CAN PROCEED. OKAY. NUMBER 20 IS THE NEW TENANTS IS THE VIRTUALIZATION PLATFORM THAT HOSTS THE CITY SERVERS AND APPLICATIONS. IT RUNS OUR INTERNAL SYSTEMS AND ON A SHARED REDUNDANT HARDWARE FORMAT, SO THAT NO SINGLE PIECE OF HARDWARE FAILURE WILL TAKE DOWN EVERYTHING AS WELL, AS IT ALSO GIVES IT ONGOING CAPACITY AS NEEDED TO ADD ADDITIONAL SERVERS WHERE SOMETIMES NECESSARY, WITHOUT HAVING TO BUY AND INSTALL HARDWARE DIRECTLY. OKAY, DO WE HAVE ANY QUESTIONS OR WE WANT TO MOVE THIS TO CONSENT? OKAY. CONSENT.

YES, SIR. THANK YOU. THANK YOU ALL. HAVE A GOOD EVENING. OKAY. NOW WE CAN MOVE ON TO NUMBER 19,

[IV.19. Council Discussion and Possible Action on Vendor, CivicPlus, from GSA Contract #GS-35F 0124U, for the Platform Behind the City’s Public-Facing Digital Services, Such as the City Website, Online Resident Communication, and Meeting and Agenda Publishing. It’s How Residents Find Information and How the City Meets Public Transparency Requirements.. NOT TO EXCEED: $182,000.00 FUNDING SOURCE: CIP ]

WHICH WAS THE OPERATIONAL EVENTS, INCLUDING MADAM ACTING CITY MANAGER. OKAY. THANK YOU.

ALL RIGHT. SO I'M GOING TO START WITH THE MEMORANDUM THAT I PLACED ON EACH OF YOUR DESK.

LAST WEEK I WAS ASKED TO PROVIDE THREE ITEMS, COME BACK WITH THREE ITEMS. ONE WAS DATES, SUGGESTED DATES FOR THE LEGISLATIVE ROUNDTABLE AND WHAT IT COULD LOOK LIKE. THE SECOND WAS THE DEPARTMENT HEADS FISCAL YEAR UPDATES, WHICH WOULD KICK OFF THE BUDGET SEASON AND ALSO ALLOW YOU ALL AN OPPORTUNITY TO DISCUSS WITH THE DEPARTMENT HEADS WHERE THEY ARE AND WHAT THEY PERCEIVE THEIR NEEDS TO BE, SO THAT YOU ALL WOULD ACTUALLY THEN BE PREPARED DURING YOUR COUNCIL RETREAT, WHICH WAS THE THIRD DATE, AND YOU'D BE PREPARED TO DISCUSS COUNCIL PRIORITIES, TIMELINES, MEASURABLE GOALS, DESIRED OUTCOMES, CITY INFRASTRUCTURE, ECONOMIC DEVELOPMENT, AND PUBLIC SAFETY. SO WITH RESPECT TO THE LEGISLATIVE ROUNDTABLE, I PROPOSE SATURDAY, JANUARY 9TH, WHICH WAS THE DATE THAT OUR FEDERAL LOBBYISTS WOULD FLY IN AND PRESENT IN PERSON TO YOU. WE PROPOSE TO HAVE A 9 TO 11:30 A.M. FEDERAL AND STATE LOBBYISTS UPDATE FOR YOU. AND THEN FROM 1215 TO 4:00, WE'D LIKE TO INVITE THE LOCAL, STATE AND FEDERAL REPRESENTATION TO COME AND SPEAK WITH YOU AND ALLOW YOU OPPORTUNITIES TO DISCUSS WHAT IS BEST FOR THE CITY OF EASTPOINTE. THE SECOND ITEM IS THE DEPARTMENT HEADS FISCAL YEAR UPDATES. NOW, INITIALLY, THIS WAS A CONVERSATION OF HAVING ONE MEETING. BUT HOWEVER, WE HAVE ABOUT 16 DEPARTMENTS AND DIVISIONS THAT IS NOT GOING TO FIT IN ONE MEETING, ESPECIALLY ALLOWING AN HOUR PER PRESENTATION, MEANING THEY PRESENT TO YOU FOR ABOUT 1520 MINUTES AND GIVING YOU AMPLE TIME TO ACTUALLY TALK TO THEM AND JUST KIND OF GO BACK AND FORTH AND GET INFORMATION. SO WHAT I, WHAT WE ARE PROPOSING IS THE DATES OF TUESDAY, JANUARY 12TH, AND WE WOULD ASK THAT WE COULD START IT AT 530, LOOKING AT 530 TO 930, AND WE WOULD GROUP IN THE FOLLOWING POWER WATER AND SEWER, PUBLIC WORKS AND CUSTOMER CARE. THEN THURSDAY, JANUARY 14TH, PLANNING AND COMMUNITY DEVELOPMENT, FIRE, POLICE, SOLID WASTE AND COURTS. THEN ON SATURDAY, JANUARY 16TH OR FRIDAY, JANUARY 22ND, WE WOULD HAVE COMMUNICATIONS, ECONOMIC DEVELOPMENT CONTRACTS AND PROCUREMENT, PARKS AND RECREATION FLEET I.T AND THE CITY MANAGER'S OFFICE. WE PROPOSE A COUNCIL RETREAT ON SATURDAY, JANUARY 23RD FROM 9 A.M. TO 4 P.M. AN OFF SITE THAT AGAIN WOULD ALLOW YOU ALL TO DISCUSS ALL OF THE THINGS THAT YOU HAVE HAD AN OPPORTUNITY TO

[03:10:03]

INGEST, POSE QUESTIONS, IDEAS, POLICY INITIATIVES, AND BASICALLY FORMULATE WHAT YOU WOULD LIKE TO SEE HAPPEN FOR FISCAL YEAR FY 28, THEREBY GIVING US, I'M SORRY. YEAH, FY 28 GIVING US A GROUNDWORK TO FOLLOW THROUGH WITH OUR, OUR BUDGETING PROCESS, SPECIFICALLY WITH CAPITAL. ARE THERE QUESTIONS? THANK YOU, COUNCILWOMAN HEMMING. OKAY.

THANK YOU, MADAM ACTING CITY MANAGER, FOR PUTTING ALL THIS TOGETHER. I HAD A COUPLE OF QUESTIONS. ONE, IT LOOKS LIKE SOME OF OUR DIRECT REPORTS ARE MISSING FROM THE BUDGET PRESENTATION. LIKE I DON'T SEE LEGAL OR THE CITY CLERK'S OFFICE. SO I'D BE CURIOUS WAS THE HOPE AND ANTICIPATION THAT THEY ALSO WOULD HAVE AN OPPORTUNITY TO PRESENT. NO, IT WAS AN OVERSIGHT. SORRY. NO PROBLEM GETTING THEM. AND THEN FOR THE COUNCIL RETREAT, I WANT TO I HAVE A CURIOSITY, MADAM MAYOR. IF I COULD ASK COUNCIL MEMBER CALDWELL ABOUT THIS IS YOUR IDEA. OKAY, SO IN ORDER FOR THIS TO FUNCTION IS THE IDEA, MADAM CALDWELL, THAT WE WOULD HAVE A STRUCTURE, SOME SPECIFIC ASK THAT EACH COUNCIL MEMBER WOULD PREPARE AHEAD OF TIME SO THAT WE CAN STAY ON TRACK ANSWERING THESE, LIKE, FOR EXAMPLE, THE SPECIFIC COUNCIL PRIORITIES AND TIMELINES, WOULD EVERYBODY HAVE A STANDARDIZED FORMAT OR SOMETHING THAT THEY WOULD BRING READY TO THE MEETING SO THAT WE ALL MAKE SURE THAT WE'RE BRINGING APPROPRIATE INFORMATION TO HAVE A ROBUST DISCUSSION? SURE. I CAN ANSWER THAT. I THINK WE CAN COME UP WITH A FORMAT THAT WE CAN USE FOR ANYONE THAT WANTS TO PRESENT ANY OF THEIR PRIORITIES AND SPECIFIC TIMELINES. I THINK THE GOAL IS TO BE ABLE TO WALK AWAY WITH PRIORITIZING, I DON'T KNOW, MAYBE FOUR OR I DON'T KNOW IF WE COME UP WITH A NUMBER NOW, BUT JUST WALK AWAY WITH A SET NUMBER OF TOP FIVE PRIORITIES THAT WE'LL FOCUS ON.

SO. YEAH, MAYBE I CAN COME BACK WITH A, A STRUCTURE. WANT TO WORK TOGETHER? SURE. OKAY. I'M HAPPY TO WORK TO, I THINK WE COULD WORK TOGETHER ON THIS SO THAT COUNCIL ALL HAS SOME SORT OF STANDARDIZED INFORMATION. AND THEN COUNCIL CAN CHOOSE WHETHER OR NOT THEY WANT TO COMPLETE IT. YEAH. OKAY. I LIKE THE PLAN. I'M GLAD THAT WE'RE HEARING ABOUT THE BUDGET EARLY IN THE YEAR AND HAVE AN OPPORTUNITY TO WEIGH IN. SO I LOOK FORWARD TO JANUARY. ARE ALL OF THESE GOING TO BE AT CITY HALL? I HOPE NOT. NO. SO WE WOULD SUGGEST THAT THE DEPARTMENT HEAD UPDATES ARE HELD HERE IN COUNCIL CHAMBERS, IF POSSIBLE, BECAUSE THIS IS SOMETHING THAT PUBLIC CAN COME IN AND THEY THEY DON'T COMMENT, BUT THEY CAN COME IN AND WATCH.

WITH RESPECT TO THE LEGISLATIVE ROUNDTABLE WE HAD, ACTUALLY, WE'RE LOOKING AT. THE. WHAT IS IT? IT'S THE IT'S THE HOTEL ON DESERT DRIVE. OKAY. FOUR POINTS. THANK YOU. THE FOUR POINTS AND HAVEN'T REALLY GIVEN US KIND OF BOUNCING AROUND SOME IDEAS FOR THE OTHER ONE FOR THE ONE FOR YOUR RETREAT. THAT MAKES SENSE. ACTING CITY ATTORNEY SIR, I DON'T KNOW YOUR LAST NAME.

ATTORNEY MITCHELL, I DO HAVE A QUESTION ABOUT PUBLIC MEETINGS. SO, FOR EXAMPLE, OBVIOUSLY WE'RE WE'RE REQUIRED TO HAVE THESE CONVERSATIONS IN PUBLIC FOR THE COUNCIL RETREAT AND THEN ALSO THE LEGISLATIVE ROUNDTABLE. ARE THERE ANY RECOMMENDATIONS THAT YOU HAVE AROUND HOW WE MAKE IT ACCESSIBLE TO THE PUBLIC, ADHERE TO THE PUBLIC MEETINGS, RULES, ETCETERA, ETCETERA? WOULD YOU NEED TO DO IS YOU NEED TO ADVERTISE IT JUST LIKE YOU WOULD ANY OTHER SPECIAL CALLED MEETING. YOU NEED TO HAVE AN AGENDA. THAT AGENDA NEEDS TO BE POSTED. HOWEVER, YOU ALL TYPICALLY POST IT AND IT NEEDS TO BE POSTED AT THE SITE. SO I'M NOT SURE WHERE THE HOTEL IS, BUT FOR INSTANCE, ONE OF MY CITIES YEARS AGO USED TO HAVE THEIR RETREAT AT THE STONE MOUNTAIN, AT THAT HOTEL AT STONE MOUNTAIN. SO MISS LOWRY WOULD POST THE AGENDA OUTSIDE THE WHATEVER ROOM THEY HAD ASSIGNED TO THEM, USUALLY THE THURSDAY BEFORE AT LEAST. OKAY. THANK YOU, I YIELD, MADAM MAYOR. THANK YOU, COUNCILMAN

[03:15:04]

COUNCILMAN ATKINS. YES. THANK YOU. MY MY QUESTION, MADAM ACTING CITY MANAGER IS AROUND THE LEGISLATIVE ROUNDTABLE. I THINK THE 9TH OF JANUARY COULD BE VERY FINE FOR OUR FEDERAL AND STATE LOBBYISTS, BUT THAT IS THE SATURDAY BEFORE THE GENERAL ASSEMBLY STARTS. SO TO THAT EXTENT, I'M NOT SURE HOW AVAILABLE OUR LOCAL AND STATE REPRESENTATIVES ARE GOING TO BE.

I THINK THAT THEY'RE GOING TO PROBABLY BE BUSY GETTING PREPARED FOR MONDAY SESSION, BUT THAT'S JUST AN ASSUMPTION. AND I JUST WANTED TO MAKE SURE THAT WE WERE AWARE THAT MONDAY THE 11TH STARTS, THE GENERAL ASSEMBLY. THANK YOU. I'M SORRY, I KNOW I YIELD. OKAY.

COUNCILWOMAN MARTIN ROGERS YES, THAT'S I THINK I HAD MENTIONED THAT IN THE LAST MEETING THAT THAT SESSION STARTS ON THE 11TH. SO I GUESS YOU CAN TRY TO WORK TO GET THEM ON THE TELEPHONE.

NOW, I THINK THAT THIS IS A VERY GOOD PROPOSED SCHEDULE, BUT FOR THE DEPARTMENT HEADS, FOR THOSE MEETINGS ON THE 12TH AND THE 14TH, IS THERE ANY WAY THAT WE CAN I MEAN, 530 TO 7, BECAUSE 530 TO 5 30 TO 930 IS A BIT LATE, I KNOW FOR ME, BUT STAFF AND THEN IT GETS DARK QUICKLY. RIGHT NOW IT'S 3:00 IN THE MORNING. BUT WE ALSO HAVE TO BE MINDFUL OF OUR QUESTIONS IN THEIR PRESENTATIONS. BUT I WOULD JUST LIKE TO SAY, FOR THOSE PEOPLE THAT DO WANT TO COME OUT AND LISTEN, AND THEN IS THERE ANOTHER WAY THAT IT CAN POSSIBLY BE LIVE STREAMED BECAUSE SOME PEOPLE DO NOT LIKE COMING OUT. IT IS DARK OUTSIDE SO THAT DAYLIGHT SAVINGS TIME.

WHAT I WANTED TO ADD, SINCE WE HAVE SOME VOLUNTEERS WORKING ON THE COUNCIL RETREAT FOR THOSE SPECIFIC COUNCIL PRIORITIES AND TIMELINES, I WOULD LIKE TO HEAR FROM COUNCIL MEMBERS AND ALSO THE MAYOR. WHAT IS IT THAT YOU WOULD LIKE TO SEE SPECIFIC TO THE WARD THAT YOU REPRESENT, AND THEN GOALS FOR ACROSS THE ENTIRE CITY? THAT'S JUST SOMETHING TO THINK ABOUT AS WE GO INTO THE COUNCIL RETREAT. SPECIFIC PRIORITIES FOR A, B, C, AND D, AND THEN SOME CITYWIDE PRIORITIES WITH TIMELINES. BUT THAT'S WHAT I THAT'S MY ONLY SUGGESTION. LIKE I LIKE WHAT HAS BEEN PRESENTED, BUT IT'S JUST THE 530 TO 930 TIME THAT'S LATE. LET ME ASK YOU A QUESTION.

YES. SO. IF YOU ALL ARE OPEN, THE PROBLEM IS WE. SO IT'S A LITTLE AGGRESSIVE BECAUSE WE WANT YOU ALL TO BE EQUIPPED WITH EVERYTHING. BY THE TIME YOUR RETREAT COMES, WE WANT YOU TO BE THINKING AND JUST HAVE ALL THIS. NOW WHAT WE WE CAN DO A COUPLE OF THINGS. WE COULD LOOK AT MOVING THE RETREAT INTO FEBRUARY AND. BUT WE WOULD HAVE TO THEN ADD DEPARTMENT HEAD LIKE A COUPLE OF MORE NIGHTS. IF YOU'RE OPEN TO THAT. WITH THE EXCEPTION OF THE NINTH, WE WE HAVE A LITTLE TIME SO WE CAN PLAN IT. YOU KNOW, IF YOU ALL WANT TO COME BACK AND GIVE ME SOME SUGGESTIONS OF WHAT YOUR THOUGHT OR EMAIL, WHAT YOUR THOUGHTS ARE AS FAR AS HOW OPEN YOU ARE TO ADDITIONAL MEETINGS. WE DIDN'T WANT TO STACK YOU UP ON SATURDAYS EITHER. SO, I MEAN, I THINK THIS IS OKAY, BUT LET'S SAY FOR TUESDAY FROM 530 TO 7, WE SHOULD BE ABLE TO HEAR, BUT THEN I GUESS 15 AND 20 MINUTES FROM POWER, WATER AND SEWER, PUBLIC WORKS AND CUSTOMER CARE THAT THEY CAN PRESENT. IT'S THE IT'S THE QUESTION, THE DETAIL, THE DEPTH. I UNDERSTAND I WAS REALLY WE, WE CAN WE CAN SAY, WE COULD SAY. WE CAN SAY 40 MINUTES, 45 MINUTES AND AND.

THERE IS NO QUESTION. THINK ABOUT IT. LET ME THINK ABOUT IT. THINK ABOUT IT. OKAY. SO I'M SORRY. YOU HAVE. NO, I DON'T HAVE ANY MORE QUESTIONS. I JUST I JUST WANTED COUNCIL TO THINK ABOUT THOSE THINGS. THANK YOU. OKAY. COUNCILMAN ATKINS. YEAH. THE THE OTHER THING THAT I WOULD MENTION IS THAT GENERALLY FRIDAY MEETINGS ARE NOT GOOD TIMES FOR MEETINGS. AND ESPECIALLY THIS AT 530 UNTIL AND THEN THERE'S A PROPOSED RETREAT THE VERY NEXT DAY FROM

[03:20:02]

9 TO 4. SO THAT COULD BE A LOT. BUT GENERALLY, I MEAN, CITIZENS DON'T GENERALLY COME TO MEETINGS AND WE SHOULD TRY TO HAVE THE MEETINGS AT A TIME THAT CITIZENS ARE GOING TO WANT TO COME, BUT THEN ALSO JUST STAFF WORKING THE WHOLE WEEK AND STAYING FRIDAY LATE AND THEN TRYING TO GET THE COUNCIL HERE FOR A MEETING. SO I DON'T KNOW ABOUT THE ATTENDANCE REGARDING QUORUM PARTICIPATION FROM CITIZENS. AND THEN IT IS JUST THE THE DAY BEFORE THE COUNCIL RETREAT THAT HAS BEEN PROPOSED. SO I JUST WANTED TO THROW THAT OUT THERE AS WELL. I THINK. COUNCILWOMAN HEMMING, MY APOLOGIES, MADAM MAYOR. I THINK GIVEN HOW IMPORTANT THE BUDGET IS, THAT WE WANT TO BE EFFECTIVE, EXPEDIENT, BUT EFFECTIVE. AND SO I LIKED YOUR PROPOSAL, ACTING CITY MANAGER, THAT WOULD ALLOW US TO DO MORE MEETINGS. I MEAN, IT DOES REQUIRE COUNCIL TO SHOW UP MORE, BUT I THINK DOING SHORTER MEETINGS, MORE MEANINGFUL MEETINGS. AND FOR ME, IF COUNCIL COULD GET THE INFORMATION BEFORE THE MEETING, THAT SOMETIMES MINIMIZES THE QUESTIONS BECAUSE WE CAN READ IT AHEAD OF TIME. SO I WOULD BE IN FAVOR OF PUSHING A COUNCIL RETREAT INTO FEBRUARY IF THAT WOULD ALLOW US TO HAVE ADDITIONAL MEETINGS SO THAT WE CAN ACTUALLY GET INTO THE THE BUDGET IS THE MOST IMPORTANT THING WE PASS. SO I DON'T WANT TO RUSH IT. TRYING TO FORCE AN ARBITRARY DEADLINE FOR THE RETREAT, THAT WOULD BE. MY HOPE IS THAT WE RECONSIDER THE DATE OF THE RETREAT. THANK YOU, COUNCILWOMAN CALDWELL. THANK YOU. I I'M OKAY WITH ALSO PUSHING THE COUNCIL RETREAT BACK JUST A LITTLE BIT IN DOING SOME SHORTER MEETINGS TO MAKE SURE THAT WE CAN GET EVERYTHING IN THAT WE WOULD NEED ALSO DEFINITELY IN FAVOR OF GETTING ANY INFORMATION AHEAD OF TIME SO THAT WE COULD PREPARE MIGHT BE HELPFUL. THIS. SO OTHER THAN THAT, THIS SCHEDULE LOOKS REALLY GOOD. IT MIGHT BE ALSO HELPFUL, MAYBE ON THE NEXT WORK SESSION THAT WE AT LEAST HAVE AN OUTLINE OF WHAT IS GOING TO BE PRESENTED, JUST TO MAKE SURE IT'S IN A FORMAT THAT WE WOULD WANT TO SEE FROM THEM, TO GET THE INFORMATION THAT WE NEED IN ORDER TO PREPARE FOR THE BUDGET.

COUNTY COMMISSIONER, MAY I RESPOND? YES, MA'AM. SO, OH, I'M SORRY. I WAS GOING TO SAY SPECIFICALLY FOR THE DEPARTMENTS, BUT WHAT SO SPECIFICALLY FOR THE DEPARTMENT, IT'S IT IS IT THE STRUCTURE BASICALLY IS IN MOST PLACES YOU GIVE AN OVERVIEW OF THE PREVIOUS FISCAL YEAR. YOU TOOT YOUR HORN A LITTLE BIT. THEN YOU TALK ABOUT WHERE YOU ARE RIGHT NOW BECAUSE YOU'RE SIX MONTHS IN. SO YOU SHOULD BE ABLE TO HAVE A GRASP OF WHAT YOU'VE ACCOMPLISHED AND WHERE YOU ARE. AND IF YOU'RE ON TIME OR IF YOU'RE GOING TO NEED MORE TIME, THAT LEADS INTO THE PLANNING FOR THE NEXT FISCAL YEAR. FOR EXAMPLE, IF I DON'T WANT TO USE MAIN STREET, BUT I'LL USE MAIN STREET. IF WE WERE TO COME BEFORE COUNCIL AND SAY, LOOK, WE WE'RE THIS IS WHAT WE'VE DONE, BUT WE'VE ENCOUNTERED THIS, WE'RE GOING TO BE STILL WORKING ON THIS PROJECT INTO FY 28. THAT'S THE OPPORTUNITY TO LET YOU KNOW.

IT'S ALSO AN OPPORTUNITY TO THEN ALSO LET YOU KNOW THERE ARE CAPITAL IMPROVEMENT PROJECTS, WHICH MANY OF YOU HAVE SPOKEN TO ME ABOUT. ARE WE GOING TO GET TO DO THAT? WILL WE BE ON TIME? CAN WE NOW LOOK AT THAT? SO IT YOU YOU HAVE THAT'S THE FORECASTING PART.

THEN YOU HAVE THE PART OF WHERE YOU ARE AND WHAT YOU DID. SO THAT'S THE FORMAT FOR EVERYBODY.

YEAH. I LIKE THAT PAST CURRENT STATE, FUTURE PLANNING. IF WE COULD MAYBE JUST TAKE A LITTLE BIT OF A WARD SPECIFIC LENS FROM A PAST AND FUTURE, JUST KIND OF LETS US KNOW WHAT WAS COMPLETED BY WARD AND THEN WHAT'S EXPECTED BY WARD SO THAT WE CAN EASILY COMMUNICATE THAT TO RESIDENTS. AND THE, THE ONLY OTHER THING FOR THE LEGISLATIVE ROUNDTABLE, IF WE COULD POTENTIALLY REACH OUT TO OUR COMMISSIONERS, FULTON COUNTY COMMISSIONERS, AND INVITE THEM IN AS WELL, THAT WOULD BE GREAT. THANK YOU. GOOD WORK. ANY OTHER QUESTIONS? COMMENTS? NOPE.

MADAM ACTING CITY MANAGER, THANK YOU FOR THIS OUTLINE. IT'S GREATLY APPRECIATED. AND THEN JUST LOOKING FORWARD TO ANY WAY THAT WE CAN, YOU KNOW, OBVIOUSLY, YOU KNOW, LEVERAGE THE TECHNOLOGY TO HELP US LIFT SOME OF THIS IN TERMS OF OUTWARD COMMUNICATION AND THINGS LIKE THAT, IF YOU CAN. AND YEAH, I, I APPRECIATE THIS. SO LOOKING FORWARD TO DEVELOPING THIS. I APPRECIATE YOU. THANK YOU. I HAVE ONE MORE ITEM. THE TAD'S. THAT'S QUICK.

[IV.20. Council Discussion and Possible Action on Vendor, SHI (Nutanix Software), from Cooperative Agreement Sourcewell #121923-SHI, for the Virtualization Platform that Hosts the City’s Servers and Applications. it Runs Our Internal Systems on Shared, Redundant Hardware, So a Single Hardware Failure Doesn’t Take Services Down, and it Lets IT Add Capacity Without Buying a New Server for Every Need. NOT TO EXCEED: $60,000.00 FUNDING SOURCE: Software]

[03:25:08]

OKAY. SO WE RECEIVED THE FOLLOWING FROM. KB ADVISORY. WE'RE ASSUMING THAT THE MAYOR AND COUNCIL WOULD WANT TO REVISIT THE BOUNDARIES PARCELS AND WRITE A NEW PLAN OR PLANS FOR BOTH DISTRICTS. WE ALSO KNOW THAT WE WOULDN'T HAVE TO START FROM SCRATCH, BUT KB WOULD NEED TO UPDATE ALL THE VALUES. AND IF THE BOUNDARIES CHANGE, REDO ALL THE MAPS. WE ARE ALSO ASSUMING THAT THE MAYOR AND COUNCIL WOULD WANT TO ACT BY THE END OF THE YEAR, WHICH WOULD BE A CHALLENGE, AND WHICH IN ANY EVENT, WOULD PROBABLY REQUIRE ONE OR MORE SPECIAL CALL MEETING OF THE MAYOR AND COUNCIL. THEY THEN SAY NOW THAT WAS THEIR SCOPE OF WORK ASSUMPTION, THE ESTIMATED COST, HE SAYS FOR HIS TIME. PLEASE CONSIDER THE FOLLOWING.

FOR THE PREVIOUS TIME ON THIS PROJECT, WE AGREED ON A DRASTICALLY REDUCED RATE OF $350 PER HOUR, WHICH I PROPOSE TO USE FOR THE NEW WORK. AT THAT RATE, WE BUILD $12,230 LAST YEAR FOR THREE MONTHS. EXCLUDING THE WORK ON SUNSETTING THE CAMP CREEK TAD, WHICH EXTENDED INTO TWO PREVIOUS MONTHS. IF WE ARE ABLE TO COMPLETE THE PROJECT WITH FEWER MEETINGS THAN WERE REQUIRED LAST YEAR, I WOULD IMAGINE THAT THE RESULTING BILLINGS FOR TWO MONTHS WOULD BE LOWER THAN THAT FOR KB ADVISORY GROUP. PLEASE CONSIDER THE FOLLOWING. IF THE ASSUMPTION IN THE ABOVE SCOPE OF WORK ARE CORRECT, KB WOULD REWRITE ONE PLAN, INCLUDING DOING A FEW INTERNAL MEETINGS TO TALK ABOUT WHAT CHANGES THEY WANT TO SEE FOR FOR 15,000. IF THEY WANT TO REWRITE TWO PLANS FOR BOTH TAD'S THREE AND FOUR KB, PROPOSED FEE WOULD BE 25,000 TOTAL. SINCE THERE WOULD BE SOME EFFICIENCIES, THEY WOULD COME UP TO TWO PUBLIC MEETINGS TOTAL. WITHIN THAT FEE, MORE MEETINGS WOULD REQUIRE AN ADDITIONAL FEE. SO WE'RE LOOKING AT APPROXIMATELY. 42, 43, JUST $45,000. AND THE PAYMENT WOULD BE MADE USING A PROFESSIONAL SERVICES LINE ITEM IN THE CITY MANAGER'S BUDGET. I DON'T WANT TO USE IT. I WAS TOLD NOT TO SAY THE GLS IN PUBLIC. SO YEAH. TO DISCUSS IT FROM. DO YOU WANT TO PUT IT ON THE AGENDA FOR MONDAY? ARE YOU ASKING FOR A DECISION FOR THAT ON MONDAY? YES. ATTORNEY WIGGINS MAY HAVE SOME OTHER LEGALESE TO ADD TO THIS. I JUST WANTED TO TO PROVIDE MY PART, WHICH IS, YES, WE CAN PAY FOR IT. OKAY. YES. THANK YOU. OKAY.